Qm Quality Matters Inc

“The return was prepared by the outside accountants and reviewed by senior management. A final copy of the return was provided to the board before it was filed with the irs.”

“Conflict of interest compliance forms are distributed on an annual basis for board members to review and sign. A person who has a conflict of interest does not participate in nor is permitted to hear the board's or committee's discussion of the matter, except to disclose material facts and to respond to questions. Such person cannot attempt to exert his or her personal influence with respect to the matter, either at or outside the meeting. A person who has a conflict of interest with respect to a contract or transaction voted on at a meeting is not counted in determining the presence of a quorum for purposes of the vote. The person having a conflict of interest may not vote on the contract or transaction and is not present in the meeting room when the vote is taken, unless the vote is by secret ballot. Such person's ineligibility to vote is reflected in the minutes of the meeting. For purposes of this paragraph, a member of the board of directors of qm quality matters has a conflict of interest when he or she stands for election as an officer or for re-election as a member of the board of directors. In the event it is not clear that a conflict of interest exists, the individual with the potential conflict discloses the circumstances to the chair or the chair's designee, who determines whether a conflict of interest exists that is subject to this policy. Each staff/employee (responsible person) annually completes a disclosure form identifying any relationships, positions, or circumstances in which the responsible person is involved that he or she believes could contribute to a conflict of interest arising. Any such information regarding business interests of a responsible person or a family member are treated as confidential and generally made available only to the quality matters board chair, executive director, and any committee appointed to address a conflict of interest, except to the extent additional disclosure is necessary in connection with the implementation of this policy.”

“Quality matters (qm) provides for non-fixed compensation for all its employees in the form of discretionary bonuses based on performance. Employees are reviewed annually by their supervisor. Reviews are approved by the qm managing director and chief planning officer. Afterwards, all salary increases and discretionary bonuses are reviewed and approved by the qm board of directors and reflected in the board-approved fiscal budget. Non-fixed amounts cannot exceed the approved budget unless authorized by the board. Qm uses several salary comparability tools and resources to ensure that the salaries and bonuses paid to its employees are fair and reasonable in relation to the services provided to qm. These tools and resources include: payscale.com, indeed.com, and careerbuilders.com. Qm will consult these resources and tools periodically to ensure that salaries and bonuses paid to its employees are fair and reasonable in relation to the services rendered. The board is responsible for reviewing and approving compensation for the executive director and documenting the results in the board minutes. The executive director reviews and approves the salaries of all other officers. The last salary review took place in december 2018.”

“The organization makes its governing documents, conflict of interest policy and financial statements available to the public upon request.”

“Julie porosky hamlin received compensation for services provided as a director of special projects (consultant). Her compensation was unrelated to her duties as a board member. Diana zilberman received compensation for facilitation of online training workshops and review of qm course reviews. Her compensation was unrelated to her duties as a board member.”