Qm Quality Matters Inc

“The return was prepared by the outside accountants and reviewed by senior management. A final copy of the return was provided to the board before it was filed with the irs.”

“Conflict of interest compliance forms are included on the front page of every bod meeting agenda and distributed. A person who has a conflict of interest does not participate in nor is permitted to hear the board's or committee's discussion of the matter, except to disclose material facts and to respond to questions. Such person cannot attempt to exert his or her personal influence with respect to the matter, either at or outside the meeting. A person who has a conflict of interest with respect to a contract or transaction voted on at a meeting is not counted in determining the presence of a quorum for purposes of the vote. The person having a conflict of interest may not vote on the contract or transaction and is not present in the meeting room when the vote is taken, unless the vote is by secret ballot. Such person's ineligibility to vote is reflected in the minutes of the meeting. For purposes of this paragraph, a member of the board of directors of qm quality matters has a conflict of interest when he or she stands for election as an officer or for re-election as a member of the board of directors. In the event it is not clear that a conflict of interest exists, the individual with the potential conflict discloses the circumstances to the chair or the chair's designee, who determines whether a conflict of interest exists that is subject to this policy. Each staff member and employee (responsible person) upon hire must complete a disclosure form identifying any relationships,positions, or circumstances in which the responsible person is involved that he or she believes could contribute to a conflict of interest. All staff members and employees must adhere to the conflict of interest procedures and protocols as outlined in the company handbook. Any information regarding business interests of a responsible person or family member is treated as confidential and generally made available only to the quality matters board chair, chief executive officer, and any committee appointed to address a conflict of interest,except to the extent additional disclosure is necessary in connection with the implementation of this policy.”

“Quality matters (qm) provides for non-fixed compensation for all its employees in the form of discretionary bonuses based on performance. Employees are reviewed annually by their supervisor. Reviews are approved by the chief executive officer. Afterwards, all salary increases and discretionary bonuses are reviewed and approved by the qm board of directors and reflected in the board-approved fiscal budget. Non-fixed amounts cannot exceed the approved budget unless authorized by the board. Quality matters works in tandem with hr/payroll services vendor, isolved, and an assigned, certified hr business partner to perform reviews of employee salaries and compensation structures. Quality matters will consult with this assigned business partner periodically to review salary amounts in comparison to market rates, using data-based research to ensure that compensation - to include salaries, bonuses, and benefits -provided to its employees is fair and reasonable in relation to the services provided to qm. The board is responsible for reviewing and approving compensation for the chief executive officer and documenting the results in the board minutes. The chief executive officer reviews and approves the salaries of all other officers. The last salary review took place in 2020/2021.”

“The organization makes its governing documents, conflict of interest policy and financial statements available to the public upon request.”