Everyone Cooperating to Help Others Inc.

“The executive committee is comprised of the officers of the board: president, vice president, treasurer, secretary, member-at-large, and immediate past president. In addition, the executive director is part of the executive committee and attends all executive committee and board meetings, is not a board member, provides information and makes recommendations to the board, but does not vote. The executive committee reviews the financials and services with the assistance of the executive director, and they have the authority to act on the board's behalf when decisions must be made between board meetings.”

“The organization revised its bylaws during 2017. Changes included: an expansion of the current mission; authority, powers and terms assigned to the board of directors and the member-at-large; and composition of members and their respective voting rights. For additional information on the changes, please contact the organization directly.”

“The 990 is reviewed by the executive committee, and the executive committee reports on the 990 to the full board at its meeting the next week. All of them are offered copies of the 990 and audited financials. Those not at the meeting may request them from the executive director at the office. The board treasurer or president signs the form.”

“Each year, each member of the board is given the conflict of interest policy to review. With it, they are also given a conflict of interest disclosure statement to complete, asking them their name, fill in their decision-making capacity, and acknowledging their understanding of the policy, disclosing any potential conflict they or a family/household member may have, and if there is a potential for conflict of interest, to state how it is handled. Examples are given. The form is signed, dated and kept in an agency file. If the executive committee or executive director notices that a potential conflict was not described, it would be discussed.”

“Only the 13 employees, which includes the executive director, are paid. Staff performance is reviewed annually by the exectuve director, and the executive director is reviewed by the executive committee. Comparisons to other orgainizations are gathered by the executive director, and any officer is welcome to add to what is shared. Depending upon funding, staff may receive raises. No officers are paid. No board members are paid.”

“Financial statements and 990 are given annually to any organization that is a fiscal agent of any public grants, such as the ywca, fiscal agent of esg, or husch services, fiscal agent of sssg, and the city of janesville, fiscal agent of cdbg. It is also given as requested by private foundations that make grants to the organization, such as the united way. It is provided to johnson bank. They are also available to the public upon request.”

“The organization has an executive committee which assumes responsibility of the audit and is responsible for selecting an independent accountant.”