Chaddock Childrens Foundation

“Chaddock provides fundraising and management services for the organization.”

“Form 990, including attachments is prepared by the director of finance of chaddock who confers with the independent auditors as deemed necessary. The form is reviewed by the associate director of finance and the president/ceo for completeness. Any major changes to the requirements of the form are reviewed with the board of directors, who appoint a special committee of three board members to review the form in detail with the director of finance. At that time, an explanation is provided of the various sections of the form, the required schedules attached, and each question in part iv (checklist), part v (compliance), and part vi (governance, management, and disclosure.) notification of approval by the special committee is emailed to all board members along with instructions on how to obtain a copy of the form 990.”

“The board of trustees are provided a copy of the conflict of interest policy. After discussion, each board member is provided a form called conflict of interest policy annual disclosure form and requested to complete the form. The executive administrative assistant keeps a list of all forms returned and follows up with board members until all are received. The forms are reviewed for completeness by the president/ceo and the vice president of operations to be made aware of any potential conflicts of interest. The president/ceo also confers with the board members as questions or other needs arise. If a transaction or other matter arises for action at a board meeting, the board member with the conflict will explain that a conflict exists and will abstain from voting on the matter.”

“The foundation makes these documents available to the public upon request by allowing for inspection at the finance department offices at chaddock. Financial information is provided from time to time to church associations and others in connection with annual reporting or other fundraising requests.”