Chaddock Children'S Foundation

“Chaddock provides fundraising and management services for the organization.”

“Form 990, including attachments is prepared by the director of finance of chaddock who confers with the independent auditors as deemed necessary. The form is reviewed by the associate director of finance and the president/ceo for completeness. Any major changes to the requirements of the form are reviewed with the board of directors, who appoint a special committee of three board members, including an officer of the board to review the form in detail with the director of finance. At that time, an explanation is provided of the various sections of the form, the required schedules attached, and each question in part iv (checklist), part v (compliance), and part vi (governance, management, and disclosure). Notification of approval by the special committee is emailed to all board members along with instructions on how to obtain a copy of the form 990.”

“The board of trustees are provided a copy of the conflict of interest policy. After discussion, each board member completes the form to disclose any potential conflicts of interest. New board members review this during orientation with the president/ceo, who also confers with board members as other questions or other needs arise in regard to the conflict of interest policy. The executive administrative assistant monitors the list and follows up with members until all are received. The forms are reviewed for completeness and any potential conflicts of interest by the president/ceo and the vice president of operations. If a matter arises for action at a board meeting, the board member with a conflict will explain that a conflict exists and abstain from voting.”

“The foundation makes these documents available to the public upon request by allowing for inspection at the finance department offices at chaddock. Financial information is provided from time to time to church associations and others in connection with annual reporting or other fundraising requests.”