Ohio Citizen Action

“Since the last filing of our form 990 the organization reviewed and updated its by laws and articles of incorporation. These were approved by the board of directors. The new articles were filed with the ohio secretary of state's office as required.”

“Ohio citizen action is a membership organization. When people join the organization they are given written information on how to obtain proxies for voting for board members. The board of directors has two categories of members those elected by the organization's members which must constitute the majority of the board and those elected by other board members. The board has the decision making authority for the organization.”

“Barbara wood 1428 wayland dr columbus oh 43207 mary johnson 4925 tenshaw dr dayton oh 45418 nancy sullivan 534 enright ave enright ridge urban ecovillage cinci oh 45205 david ashenhurst po box 381 oberlin oh 44074 stephen gabor 10301 lake ave 525 cleveland oh 44102 anne wise 3273 clarendon rd cleve hts oh 44118 laura rench 8280 w third st new lebanon oh 45345”

“Policy for board distribution and review of irs form 990 the financial director shall prepare the annual irs form 990. Upon its completion the financial director shall review the form 990 with the executive director. Once reviewed and approved by the executive director the financial director shall then distribute a copy of the irs form 990 to each member of the board audit committee for review. The audit committee shall meet and document their approval or further questions by way of committee minutes. The audit committee may meet in person or by phone. Upon approval of the board audit committee the financial director shall distribute to the full board a copy of the form 990 for their review. The form 990 shall not be filed with the irs until the full board has had an opportunity to review it.”

“Process for monitoring and complying with conflict of interest policy. Annually board members officers and key employees are required to review the conflict of interest policy and to sign a document affirming that they have read and understand the policy. They must indicate if any conflict of interest exists and fully describe such conflict. They are also required to promptly bring to the board's attention any conflict of interest that may arise in the future.”

“Process for determining compensation of key employees. When filling an open position of a key employee such as the executive director finance director organizing director or other management level position a review will be done using comparative data of equal positions within comperable organizations. Experience and seniority will be a factor of consideration. Independant opinions will be sought whenever possible to substantiate the decision. The current policy regarding compensation increases is to provide a salary increase on april 1 of each year in the amount of 3 or a minimum of 1000. Exceptions may be made to this policy based on exceptional merit but within the comparative norm. The board president approves the annual increase for the executive director. Comparative data is obtained from interviews with other non-profit organizations as well as publications that gather such information.”

“Process for making certain oca documents available to the public. As noted previously the irs form 990 is made public upon request on our website and through guidestar another website. Other documents are available upon request including audited financial statements articles of incorporation by-laws and conflict of interest policy. Copies of the 990 are on file in each office and are available for review or for copying upon request.”

“Our work on campaign finance reform as a program service area came to an end in 2012. There was no longer any active work in this area in 2013.”

“Donated services are reflected here as revenue of the donation of services (line 6) and the expense that we would normally have incurred had the services not been donated (line 9). The donated services were with a vendor that is ongoing who normally charges for these services.”

“The electronic filing provider had a bug in their software that resulting in these line items having the incorrect response. The looked as if they were correct on the printed form on their web site however the copy we obtained from guidestar (irs copy) had different responses on the form. These were check box answers yesno or x in a column. They were important factors and so i wish to amend the return.”