Civic Intelligence

Positive Education Program

990 • Fiscal year 2023 • EIN 34-1127919

Jul 01, 2022 to Jun 30, 2023 • Filed on Feb 19, 2024

Organization ProfilePEPCLEVE.ORG

View Organization Page

3100 Euclid AvenueCleveland, OH 44115

(216) 361-4400

Siviq Scores

Scores are not available for this record yet.

Balance Sheet

Assets

$33,334,142

No earlier filing loaded for comparison.

Net Assets

$30,949,284

No earlier filing loaded for comparison.

Liabilities

$2,384,858

No earlier filing loaded for comparison.

Revenue And Expenses

Revenue

$36,696,687

No earlier filing loaded for comparison.

Expenses

$37,954,086

No earlier filing loaded for comparison.

Net Income

-$1,257,399

No earlier filing loaded for comparison.

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$40M$30M$20M$10M$0Assets 2011: $28,347,006Liabilities 2011: $5,110,061Net Assets 2011: $23,236,9452011Assets 2012: $29,326,922Liabilities 2012: $4,869,477Net Assets 2012: $24,457,4452012Assets 2013: $26,159,679Liabilities 2013: $1,391,648Net Assets 2013: $24,768,0312013Assets 2014: $27,322,506Liabilities 2014: $1,599,076Net Assets 2014: $25,723,4302014Assets 2015: $27,768,476Liabilities 2015: $2,039,251Net Assets 2015: $25,729,2252015Assets 2016: $29,557,349Liabilities 2016: $1,709,092Net Assets 2016: $27,848,2572016Assets 2017: $29,245,735Liabilities 2017: $1,466,925Net Assets 2017: $27,778,8102017Assets 2018: $29,985,134Liabilities 2018: $1,740,623Net Assets 2018: $28,244,5112018Assets 2019: $32,781,994Liabilities 2019: $2,374,576Net Assets 2019: $30,407,4182019Assets 2020: $35,162,939Liabilities 2020: $3,874,269Net Assets 2020: $31,288,6702020Assets 2021: $34,550,099Liabilities 2021: $3,598,185Net Assets 2021: $30,951,9142021Assets 2023: $33,334,142Liabilities 2023: $2,384,858Net Assets 2023: $30,949,2842023Assets 2024: $37,194,380Liabilities 2024: $2,189,171Net Assets 2024: $35,005,2092024

Highlighted filing

2023

Assets$33,334,142
Liabilities$2,384,858
Net Assets$30,949,284
Open 2023 Filing

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$60M$40M$20M$0-$20MExpenses 2011: $47,168,7592011Expenses 2012: $42,299,9602012Expenses 2013: $41,049,5892013Revenue 2014: $40,625,471Expenses 2014: $39,592,529Net Income 2014: $1,032,9422014Revenue 2015: $40,688,536Expenses 2015: $40,636,676Net Income 2015: $51,8602015Revenue 2016: $43,390,666Expenses 2016: $41,249,659Net Income 2016: $2,141,0072016Revenue 2017: $43,663,389Expenses 2017: $43,718,291Net Income 2017: -$54,9022017Revenue 2018: $43,065,712Expenses 2018: $42,674,886Net Income 2018: $390,8262018Revenue 2019: $42,211,478Expenses 2019: $40,133,166Net Income 2019: $2,078,3122019Revenue 2020: $41,762,407Expenses 2020: $40,910,795Net Income 2020: $851,6122020Revenue 2021: $37,778,622Expenses 2021: $37,994,492Net Income 2021: -$215,8702021Revenue 2023: $36,696,687Expenses 2023: $37,954,086Net Income 2023: -$1,257,3992023Revenue 2024: $38,256,181Expenses 2024: $34,608,429Net Income 2024: $3,647,7522024

Highlighted filing

2023

Revenue$36,696,687
Expenses$37,954,086
Net Income-$1,257,399
Open 2023 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2022 to Jun 30, 2023
Signed
Feb 19, 2024
Return Version
2022v5.0
Gross Receipts
$39,385,117
Mission and Program Overview

Mission

Pep helps troubled and troubling children learn and grow.

Provides strength-based special education and mental health services to children.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$10,729,512$10,952,086▲ $222,574
Investments in Publicly Traded Securities$12,915,564$10,136,147▼ $2,779,417
Accounts Receivable$7,155,901$6,213,796▼ $942,105
Cash and Non-Interest-Bearing Accounts$3,247,135$4,938,940▲ $1,691,805
Prepaid Expenses and Deferred Charges$211,155$132,101▼ $79,054
Total Assets$34,259,267$33,334,142▼ $925,125
Other Assets Total$0$961,072▲ $961,072
Liabilities
Accounts Payable and Accrued Expenses$1,569,535$1,182,818▼ $386,717
Other Liabilities$0$964,040▲ $964,040
Deferred Revenue$327,670$0▼ $327,670
Mortgage Notes Payable Secured by Investment Property$252,000$238,000▼ $14,000
Total Liabilities$2,149,205$2,384,858▲ $235,653
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$32,022,091$30,902,654▼ $1,119,437
Net Assets With Donor Restrictions$87,971$46,630▼ $41,341
Total Net Assets Fund Balance$32,110,062$30,949,284▼ $1,160,778
Total Liabilities and Net Assets / Fund Balance$34,259,267$33,334,142▼ $925,125

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$8,969,830$6,852,960$15,822,790
Equipment$151,181$1,454,769$1,605,950
Land$1,482,000-$1,482,000
Other Land Buildings$348,200$787,743$1,135,943
Leasehold Improvements$875$443,921$444,796
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseOtherTotal
Habeebah Rasheed GrimesChief Executive OfficerFT$196,870$25,445$222,315
Erica NewMedical DirectorFT$144,153$30,863$175,016
Mary BonamerClinical CoordinatorFT$123,558$38,451$162,009
Diane GattoChief Operating OfficerFT$118,947$41,866$160,813
Susan BergerChief External Relations OFT$137,265$23,353$160,618
Michelle BreenChief Clinical OfficerFT$125,547$33,186$158,733
Marilyn MauckChief Instruction/achievemFT$121,058$37,186$158,244
Jessica SawyerChief Human Resources/talent OfficerFT$129,503$24,762$154,265
Jill KoenigConnections/ohio Rise DirectorFT$113,419$36,573$149,992
Kenneth SiemenStaff Development DirectorFT$106,427$41,415$147,842
SHEILA O'DONNELLGeneral CounselFT$117,728$26,676$144,404
Nicole MolnarClinical CoordinatorFT$117,737$24,383$142,120
John SesekChief Financial OfficerFT$107,457$25,465$132,922

Board Members and Trustees

NameTitle
Noreen KilbaneChair
Holley MartensVice Chair
Adrian ThompsonDirector
Alyson CameronDirector
Bob Mengerink EddDirector
Brandon FordDirector
Brett J BaileyDirector
Craig CohenDirector
Dean R VomeroDirector
Deborah Plummer PhdDirector
Heather Torok MphDirector
Julie a HarrisDirector
Kristin Sm MorrisonDirector
Lisa Farmer ColeDirector
Megan SpinosDirector
Michael Barnes EddDirector
Nancy Berardinelli-krantzDirector
SARA O'NEILL SULLIVANDirector
Shaylor R SteeleDirector
Steven SchrothDirector
Michael SheppardAt-large Executive Committ
Lisa Ramirez Shah PhdSecretary
D Keith LockyerTreasurer

Highest Paid Contractors

ContractorServicesLocationCompensation
Midview Board Of EducationRent, Utilities13050 DURKEE ROAD, Grafton, OH 44044$381,546
Kovachy Sales INCCleaningPO BOX 115, Berea, OH 44017$333,059
Innovation Food ServiceFood Service Vendor1550 ENTERPRISE PWKY, Twinsburg, OH 44087$322,401
Bell & Blaire LLCHvac Services103 S MAIN STT, Munroe Falls, OH 44262$262,622
St John BoscoRent6480 PEARL ROAD, Parma Heights, OH 44130$213,801
Revenue and Support

Revenue Composition

Contributions and Grants
$1,692,417
Program Service Revenue
$34,726,547
Investment Income
$141,346
Other Revenue
$136,377
All Other Contributions
$202,263
Change in Net Assets
$-1,257,399

Audited Revenue Reconciliation

Revenue per Audited Statements
$36,696,687
Revenue Not Reported on Financial Statements
$0
Revenue Not Reported on Form 990
$115,944
Total Revenue per Audited Statements
$36,812,631
Total Revenue per Form 990
$36,696,687
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$31,113,088
Other Expenses$6,840,998
Total Fundraising Expense$320,239
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$19,253,414$3,425,125$147,349$22,825,888
Other Employee Benefits$3,240,050$563,876$7,968$3,811,894
Pension Plan Contributions$1,832,690$395,458$12,438$2,240,586
Occupancy$1,744,974$158,453-$1,903,427
Current Officers, Directors, Trustees, and Key Employees$316,977$710,470$120,464$1,147,911
Payroll Taxes$855,438$208,452$22,919$1,086,809
All Other Expenses$578,432$205,866$1,705$786,003
Information Technology$153,842$520,892-$674,734
Fees for Services Other$2,646$650,434-$653,080
Office Expenses$296,346$315,480$7,377$619,203
Depreciation Depletion$405,914$124,134-$530,048
Insurance$325,188$67,251-$392,439
Travel$234,055$19,652$19$253,726
Conferences and Meetings$60,079$77,175-$137,254
Fees for Services Accounting-$51,000-$51,000
Other Expenses$47,343$4,550-$47,343
Fees for Services Legal-$40,187-$40,187
Advertising$283$283-$566
Total Functional Expenses$29,863,768$7,770,079$320,239$37,954,086

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Audited Statements$37,973,409
Expenses per Audited Statements$37,954,086
Total Expenses per Form 990$37,954,086
Expenses Not Reported on Form 990$19,323
Expenses Not Reported on Financial Statements$0
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Gross Income$146,700
Fundraising Direct Expenses$18,098
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Pep Rally Luncheon$146,700$146,700$11,240$135,460
Total Events$146,700$146,700$18,098$128,602
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
Yes
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Lease Liability$964,040
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section B, Line 11B

“Pep's ceo, cfo, and the board's finance committee review the form 990 in detail with the outside accountants. The finance committee makes a recommendation to the full board (or the executive committee acting on its behalf) to approve the 990. Upon approval, the form 990 is filed.”

Form 990, Part VI, Section B, Line 12C

“Annually, board members sign a "conflict of interest policy acknowledgement & disclosure statement." the ceo ensures that all board members sign the document and she reviews each document to determine if any interest disclosed may impair the independence of the board member for voting purposes.”

Form 990, Part VI, Section B, Line 15

“Annually, the ceo's salary is evaluated against comparable positions at other child-serving agencies in the greater cleveland area to determine reasonableness. In addition, the ceo's salary is evaluated annually by comparing her salary to comparable positions found in the greater cleveland school superintendents association's annual salary & fringe benefit study. The ceo's salary is approved by a vote of the board of directors on an annual basis. Annually, the compensation of other officers and key employees is evaluated against comparable positions at other child-serving agencies in the greater cleveland area to determine reasonableness.”

Form 990, Part VI, Section C, Line 19

“The organization's current governing documents, current conflict of interest policy, current audited financial statements, and current form 990 are available to the public upon request during normal business hours. All of the organization's filings with the ohio secretary of state's office including pep's articles of incorporation, certification of continued existence and statutory agent changes can also be obtained from ohio's secretary of state website. In addition, form 990 can also be obtained from guidestar.org. Form 990, part vii, section a, column d: for certain individuals, the compensation listed in part vii reflects box 1 of the w-2 plus employee retirement contributions. Box 5 of the w-2 is not representative of some employees' total wages due to their employment status. Form 990, part ix, line 24a: "wrap around services" are specialized services provided for clients in accordance with their "individual service plans." these services are funded through adamhs board of cuyahoga county and are intended to "wrap around" a client who needs more than just a narrowly defined medicaid medical service.”

Filing and Contact Details

Filer

Filer Name
Positive Education Program
EIN
34-1127919
Phone
2163614400
Address
3100 EUCLID AVENUE, CLEVELAND, OH 44115

Signing Officer

Name
Habeebah Rasheed Grimes
Title
Chief Executive Officer
Phone
2163614400
Signed
2024-02-19
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Habeebah Rasheed Grimes
Formed
1973
Legal Domicile
Oh
Voting Board Members
23
Independent Board Members
23
Employees
306
Volunteers
25

Preparer

Firm
Meaden & Moore Ltd
Address
1375 EAST NINTH STREET SUITE 1800, CLEVELAND, OH 44114-1790
Preparer
Karen B Cooney
Phone
2162413272
Supplemental Narrative

Additional Explanations

Form 990, Part IV, Line 2 and Schedule B

“No grants received exceeded the 2% schedule b reporting threshold.”

Form 990, Part V, Line 2A

“The organization has 306 employees that work specifically for pep. The remaining workforce of approximately 300 employees is leased through the educational service center of cuyahoga county. *”

Financial Statement Notes

PART X, LINE 2:

“Accounting principles generally accepted in the united states of america require management to evaluate tax positions taken by pep and recognize a tax liability if pep has taken certain tax positions that more-likely-than-not would not be sustained upon examination by applicable taxing authorities. Pep would recognize interest and penalties accrued, if any, related to unrecognized tax uncertainties in income tax expense. Management has analyzed tax positions taken and has concluded that there are no material uncertain tax positions taken, or expected to be taken, that would require recognition of a liability or disclosure in the financial statements.”

PART XI, LINE 2D - OTHER ADJUSTMENTS:

“Fundraising event expenses and rental expenses”

PART XII, LINE 2D - OTHER ADJUSTMENTS:

“Fundraising event expenses and rental expenses”

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IRS990/Form990PartVIISectionAGrp/PersonNm23HABEEBAH RASHEED GRIMES
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IRS990/Form990PartVIISectionAGrp/TitleTxt5DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt6DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt7DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt8DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt9DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt10DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt11DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt12DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt13DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt14DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt15DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt16DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt17DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt18DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt19DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt20DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt21DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt22DIRECTOR
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IRS990/Form990PartVIISectionAGrp/TitleTxt24CHIEF OPERATING OFFICER
IRS990/Form990PartVIISectionAGrp/TitleTxt25CHIEF FINANCIAL OFFICER
IRS990/Form990PartVIISectionAGrp/TitleTxt26CHIEF EXTERNAL RELATIONS O
IRS990/Form990PartVIISectionAGrp/TitleTxt27CHIEF CLINICAL OFFICER
IRS990/Form990PartVIISectionAGrp/TitleTxt28CHIEF INSTRUCTION/ACHIEVEM
IRS990/Form990PartVIISectionAGrp/TitleTxt29CHIEF HUMAN RESOURCES/TALENT OFFICER
IRS990/Form990PartVIISectionAGrp/TitleTxt30MEDICAL DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt31CLINICAL COORDINATOR
IRS990/Form990PartVIISectionAGrp/TitleTxt32CLINICAL COORDINATOR
IRS990/Form990PartVIISectionAGrp/TitleTxt33CONNECTIONS/OHIO RISE DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt34GENERAL COUNSEL
IRS990/Form990PartVIISectionAGrp/TitleTxt35STAFF DEVELOPMENT DIRECTOR
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Document Assets

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Filings

Displayed year

2023 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$33,334,142
Liabilities
$2,384,858
Net assets
$30,949,284
Revenue
$36,696,687
Expenses
$37,954,086
Net income
-$1,257,399
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Facts available. Structured filing facts are available, but richer extracted sections are limited.$37.2$2.19$35.0$38.3$34.6$3.65
2023Detailed filing. Detailed filing data is available for this year.$33.3$2.38$30.9$36.7$38.0$1.26
2022XML pending. An XML filing is linked for this year, but detailed extraction is still pending.
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$34.6$3.60$31.0$37.8$38.0$0.22
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$35.2$3.87$31.3$41.8$40.9$0.85
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$32.8$2.37$30.4$42.2$40.1$2.08
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$30.0$1.74$28.2$43.1$42.7$0.39
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$29.2$1.47$27.8$43.7$43.7$0.05
2016Detailed filing. Detailed filing data is available for this year.$29.6$1.71$27.8$43.4$41.2$2.14
2015Detailed filing. Detailed filing data is available for this year.$27.8$2.04$25.7$40.7$40.6$0.05
2014Detailed filing. Detailed filing data is available for this year.$27.3$1.60$25.7$40.6$39.6$1.03
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$26.2$1.39$24.8$41.0
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$29.3$4.87$24.5$42.3
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$28.3$5.11$23.2$47.2