Midwest Renewable Tracking System Inc

“The executive committee is responsible for convening the leadership of the board to deal with matters that may not be able to wait until the full board of directors meets and to address other matters referred to the committee by the full board. The voting members of the committee are the officers, including the president, vice-president, treasurer, secretary, and up to one at-large member. The executive director is a non-voting ex-officio member.”

“The prepared form 990 will be circulated and retained in electronically shared filing system.”

“Our annual board calendar adopted for 2014 stipulates that conflict of interest forms will be signed every year at the annual meeting. All directors signed a conflict of interest policy at the 2014 annual meeting. New directors joining the board were asked to sign the conflict of interest policy immediately upon being appointed to the board. Staff keeps these signed documents on file. The board maintains a fiduciary duties, roles and expectations document for board members that states board members shall "ascertain that appropriate policies have been established to define and identify conflict of interest throughout the organization and enforce those policies." all representatives of the m-rets are covered by the policy. Any time decisions involve matters in which a representative or their family is involved, the president of the board is notified. Any representative with a conflict refrains from voting or using personal influence at meetings involving conflicting matters. All pertinent information in the possession of a conflicted party is made available to the president of the board and disclosed.”

“Compensation analysis is provided by human resources professional services. The compensation of the executive director is based on the executive directors job description, board feedback on performance, current year goals and objectives and an operational workplan. The executive committee monitors this process by evaluating the executive director on the four criteria mentioned above. Comparative data provided by minnesota council of nonprofits is used when determining the appropriate compensation amount once the executive committee approves the compensation, it's presented to the board of directors with supporting documentation. This process was most recently undertaken in 2014.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”