Midwest Renewable Tracking System Inc

“The executive committee is responsible for convening the leadership of the board to deal with matters that may not be able to wait until the full board of directors meets and to address other matters referred to the committee by the full board. The voting members of the committee are the officers, including the president, vice-president, treasurer, secretary, and up to one at-large member. The executive director is a non-voting ex-officio member.”

“The form 990 will be reviewed at both the finance committee and full board meetings with our independent public accountant that prepares the return with input from management.”

“As stipulated in the approved annual board meeting calendar, the conflict of interest forms will be signed every year at the annual meeting. All directors signed a conflict of interest policy at the 2015 annual meeting. New directors joining the board were asked to sign the conflict of interest policy immediately upon being appointed to the board. Management retains signed documents on file. The board maintains a fiduciary duties, roles and expectations document for board members that states board members shall "ascertain that appropriate policies have been established to define and identify conflict of interest throughout the organization and enforce those policies." all representatives of the m-rets are covered by the policy. Any time decisions involve matters in which a representative or their family is involved, the president of the board is notified. Any representative with a conflict refrains from voting or using personal influence at meetings involving conflicting matters. Conflicts of interest are determined by uninterested members. All pertinent information in the possession of a conflicted party is made available to the president of the board and disclosed. Proceedings resulting from conflict of interest disclosures are documented in the meeting minutes or as otherwise appropriate.”

“In 2015, the executive committee approved the chief administrative officer to hire an outside executive search firm to conduct a search for a new executive director and met regularly to establish the job requirements and appropriate compensation. The executive committee approved the job description, requirements and compensation for the new executive director. Executive committee members conducted interviews along with the chief administrative officer. The chief administrative officer and director of policy and program was also hired in 2015 and an outside human resources service was contracted to establish appropriate compensation. The executive committee approved all hires, bonuses and pay increases during transition periods. The compensation for the executive director is based on the executive director's job description, board feedback on performance, current year goals and objectives and work plan. The executive committee monitors and evaluates the executive director's performance on the established criteria. Comparability data provided by minnesota council of nonprofits and compensation analysis is provided by human resources professional services are used when determining the appropriate compensation amount for staff hires and the executive committee approves compensation. Compensation is ultimately approved by the board in the annual budgeting process or at the time of hire in situations of staff turnover. Compensation approval procedures were used most recently in 2015. No staff met or surpassed reportable income thresholds in 2015.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“Rec registry adminstration: program service expenses 510,000. Management and general expenses 0. Fundraising expenses 0. Total expenses 510,000. Consulting fees : program service expenses 201,851. Management and general expenses 66,264. Fundraising expenses 0. Total expenses 268,115.”