Midwest Renewable Tracking System Inc

“The executive committee is responsible for convening the leadership of the board to deal with matters that may not be able to wait until the full board of directors meets and to address other matters referred to the committee by the full board. The voting members of the committee are the officers, including the chair, vice chair, treasurer, secretary, and up to one at-large member. The president and chief executive officer is a non-voting ex-officio member.”

“M-rets board of directors and management reviews the 990 prior to filing it with the irs. A review consists of providing drafts to directors and management for review and input as well as presentation and discussion of the 990 at the april board of directors meeting prior to filing.”

“As stipulated in the approved annual board meeting calendar, the conflict of interest forms will be signed every year at the annual meeting. All directors and staff signed a conflict of interest policy for the fy. Management retains signed documents on file. The board maintains a fiduciary duties, roles and expectations document for board members that states board members shall "ascertain that appropriate policies have been established to define and identify conflict of interest throughout the organization and enforce those policies." all representatives of the m-rets are covered by the policy. Any time decisions involve matters in which a representative or their family is involved, the chair of the board is notified. Any representative with a conflict refrains from voting or using personal influence at meetings involving conflicting matters. Conflicts of interest are determined by uninterested members. All pertinent information in the possession of a conflicted party is made available to the chair of the board and disclosed. Proceedings resulting from conflict of interest disclosures are documented in the meeting minutes or as otherwise appropriate.”

“The executive committee reviews and establishes the compensation for the chief executive. Salary comparison tools and resources are used to consider competitive but market compensation. The chief executive determines the compensation of all other employees and also uses salary comparison tools and resources in the deliberation. In 2023, salary.com comp analysis tool was purchased for comparison of salaries based on similar market including size of the organization in staff and income as well as the type of industry. Staff compensation is approved by the president and ceo and then the board of directors as a part of the budget approval each year. The process described here was last completed in 2023.”

“Governing documents including the conflict of interest policy is on the website. Financial statements are available upon request.”

“System administration: program service expenses 1,784,419. Management and general expenses 162,640. Fundraising expenses 0. Total expenses 1,947,059. Consulting fees: program service expenses 6,558. Management and general expenses 46,283. Fundraising expenses 0. Total expenses 52,841. Other fees: program service expenses 313,592. Management and general expenses 15,299. Fundraising expenses 0. Total expenses 328,891.”

“There has been no change in the committee's process for reviewing the organization's financial statements.”