Excellence Through Stewardship

“The board does delegate authority to an executive committee. The committee is made up of the board officers and there are no members who are not on the governing body. However, neither the executive committee nor any other committee shall have the power to amend the articles of incorporation or the bylaws of the corporation. The chair of the board of directors shall serve as the chair of the executive committee.”

“There are two classes of membership: 1) regular voting members: regular voting membership is open to any corporation, academic, or governmental organization that utilizes plant biotechnology in research, development, or manufacture of plant biotechnology products or owns, handles, or controls plant biotechnology products; and 2) associate members: associate membership is for any not-for-profit organization, academic institution, government entity or individual that supports plant biotechnology and the excellence through stewardship mission, but is not directly involved in research, development, or manufacture of plant biotechnology products. Associate members are not entitled to vote unless the board determines that an associate member has demonstrated sufficient interest and investment in the corporation to warrant board membership with full voting rights.”

“Each regular voting member that is in good standing shall be entitled to one (1) vote for the election of directors to the board of directors. The biotechnology industry organization (bio) is the founding association member. The board of directors shall include not more than two (2) bio representatives. The bio representatives shall be appointed by the bio president and ceo.”

“Each regular voting member that is in good standing shall be entitled to one (1) vote for the election of directors to the board of directors and on any other matter brought before the full membership. Changes to the articles of incorporation or the bylaws require a majority vote of the bio representatives. Bio, in its sole discretion has the right to cease all involvement with ets, at which time the article and bylaws would be amended to remove all references to bio and bio representatives.”

“The form 990 is prepared by tax advisors of a national accounting firm with information provided by management. Before the form 990 is filed, it is first reviewed by management. The form 990 is then submitted to all board members via email prior to filing.”

“The ets coordinator verifies annually that all board members have a completed, signed, and dated conflict of interest form. The executive director reviews all forms submitted and identifies those where conflicts are noted. Any conflicts are brought to the executive committee for further review and policy enforcement as necessary. If the conflict involves an executive committee member, he or she is recused from the discussion.”

“Reviews are based on performance management plan developed each year and reviewed mid-year. A compensation committee, chaired by the previous board chair and including additional board members, is responsible for reviewing the performance of the executive director and determining appropriate compensation. The committee uses compensation data for other directors and top officials of organizations of similar size and complexity when determining the executive director's compensation. The process was last undertaken in 2022. Form 990, part vi, section b, line 15b: ets does not have any other compensated individuals who fit the definition of officer or key employee and therefore does not have a formal independent compensation review process at this time.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”