Civic Intelligence

The Ellis School

990 • Fiscal year 2017 • EIN 25-0965329

Jul 01, 2016 to Jun 30, 2017 • Filed on Feb 21, 2018

6425 Fifth AvenuePittsburgh, PA 15206

(412) 441-2593

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

40th percentile

0.17x

Higher debt load relative to assets than 40% of similar nonprofits.

2017 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2017

Liabilities / Revenue

64th percentile

0.53x

Higher debt load relative to revenue than 64% of similar nonprofits.

2017 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2017

Net Margin

47th percentile

2.4%

Higher net margin than 47% of similar nonprofits.

2017 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2017

Top Officer Pay

31st percentile

$179,666

Higher top officer pay than 31% of similar nonprofits.

Top officer pay equals 1.4% of source-year revenue.

2017 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2017

Asset Growth

58th percentile

6.9%

Faster asset growth than 58% of similar nonprofits.

2017 filings • 501(c)3 • $25M-$50M nonprofits • Annualized from 2016 to 2017

Revenue Growth

9th percentile

-23%

Faster revenue growth than 9% of similar nonprofits.

2017 filings • 501(c)3 • $25M-$50M nonprofits • Annualized from 2016 to 2017

Assets

Up

$41,694,714

Up $2,704,995 (+6.9%) from 2016

Net Assets

Up

$34,711,089

Up $2,457,888 (+7.6%) from 2016

Liabilities

Up

$6,983,625

Up $247,107 (+3.7%) from 2016

Revenue

Down

$13,214,952

Down $4,048,187 (-23%) from 2016

Expenses

Up

$12,901,737

Up $588,120 (+4.8%) from 2016

Net Income

Down

$313,215

Down $4,636,307 (-94%) from 2016

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$60M$40M$20M$0Assets 2011: $39,169,667Liabilities 2011: $7,456,484Net Assets 2011: $31,713,1832011Assets 2012: $37,996,133Liabilities 2012: $7,089,547Net Assets 2012: $30,906,5862012Assets 2013: $38,934,721Liabilities 2013: $6,743,756Net Assets 2013: $32,190,9652013Assets 2014: $40,114,489Liabilities 2014: $6,829,622Net Assets 2014: $33,284,8672014Assets 2016: $38,989,719Liabilities 2016: $6,736,518Net Assets 2016: $32,253,2012016Assets 2017: $41,694,714Liabilities 2017: $6,983,625Net Assets 2017: $34,711,0892017Assets 2018: $44,247,845Liabilities 2018: $6,802,354Net Assets 2018: $37,445,4912018Assets 2019: $45,308,558Liabilities 2019: $6,810,911Net Assets 2019: $38,497,6472019Assets 2021: $55,136,081Liabilities 2021: $6,686,902Net Assets 2021: $48,449,1792021Assets 2022: $51,020,535Liabilities 2022: $6,739,904Net Assets 2022: $44,280,6312022

Highlighted filing

2017

Assets$41,694,714
Liabilities$6,983,625
Net Assets$34,711,089

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$20M$15M$10M$5.0M$0-$5.0MExpenses 2011: $12,470,7042011Expenses 2012: $12,791,1282012Expenses 2013: $12,928,4122013Revenue 2014: $11,857,107Expenses 2014: $12,865,510Net Income 2014: -$1,008,4032014Revenue 2016: $17,263,139Expenses 2016: $12,313,617Net Income 2016: $4,949,5222016Revenue 2017: $13,214,952Expenses 2017: $12,901,737Net Income 2017: $313,2152017Revenue 2018: $14,405,387Expenses 2018: $12,800,381Net Income 2018: $1,605,0062018Revenue 2019: $12,212,154Expenses 2019: $12,666,312Net Income 2019: -$454,1582019Revenue 2021: $13,864,550Expenses 2021: $13,366,092Net Income 2021: $498,4582021Revenue 2022: $15,184,123Expenses 2022: $13,691,963Net Income 2022: $1,492,1602022

Highlighted filing

2017

Revenue$13,214,952
Expenses$12,901,737
Net Income$313,215
Jump To
Filing Snapshot
Filing Period
Jul 1, 2016 to Jun 30, 2017
Signed
Feb 21, 2018
Return Version
2016v3.0
Gross Receipts
$15,109,663
Mission and Program Overview

Mission

An independent college preparatory school for girls from age three through twelfth grade.

Balance Sheet Detail
LineBeginningEndChange
Assets
Investments in Publicly Traded Securities$21,108,464$20,991,378▼ $117,086
Land, Buildings, and Equipment, Net$11,131,808$12,107,470▲ $975,662
Investments Other Securities$4,036,977$4,869,788▲ $832,811
Pledges and Grants Receivable$609,025$1,653,304▲ $1,044,279
Cash and Non-Interest-Bearing Accounts$1,497,616$1,542,996▲ $45,380
Investments Program Related$364,758$351,495▼ $13,263
Prepaid Expenses and Deferred Charges$213,386$133,322▼ $80,064
Accounts Receivable$10,480$38,303▲ $27,823
Inventories for Sale or Use$17,205$6,658▼ $10,547
Total Assets$38,989,719$41,694,714▲ $2,704,995
Liabilities
Mortgage Notes Payable Secured by Investment Property$5,718,444$5,649,057▼ $69,387
Deferred Revenue$529,979$821,977▲ $291,998
Accounts Payable and Accrued Expenses$441,809$462,986▲ $21,177
Other Liabilities$46,286$49,605▲ $3,319
Total Liabilities$6,736,518$6,983,625▲ $247,107
Net Assets / Fund Balance
Unrestricted Net Assets$19,835,649$19,558,325▼ $277,324
Permanently Rstr Net Assets$7,220,442$8,568,680▲ $1,348,238
Temporarily Rstr Net Assets$5,197,110$6,584,084▲ $1,386,974
Total Net Assets Fund Balance$32,253,201$34,711,089▲ $2,457,888
Total Liabilities and Net Assets / Fund Balance$38,989,719$41,694,714▲ $2,704,995

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$7,644,689$9,052,478$16,697,167
Other Land Buildings$2,344,137$3,217,682$5,561,819
Land$1,984,272-$1,984,272
Equipment$134,372$1,451,162$1,585,534
Other Securities$4,869,788--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2016$25,150,588$3,500▲ $2,003,026$1,145,281$25,797,027
2015$25,885,738$700,000▼ $297,651$948,978$25,150,588
2014$26,841,855$716,108▲ $489,694$1,963,028$25,885,738
2013$25,203,284$8,048▲ $3,082,013$1,280,710$26,841,855
2012$23,692,414$29,643▲ $2,882,330$1,253,693$25,203,284
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseOtherTotal
Robin HewhamHead of SchoolFT$163,666$16,000$179,666
Jen BoughnerDirector of DevelopmentFT$122,433$11,364$133,797
Henry Luck Exited 117Director of Finance & OperationsFT$79,987$8,436$88,423
Margaret Matheison ConverInterim Director Fin/ops (eff 11/16)FT$8,450$1,303$9,753

Highest Paid Contractors

ContractorServicesLocationCompensation
ClimatechHvac Contractor200 BILMAR DRIVE, Pittsburgh, PA 15205$353,208
Chris Levitt ElectricElectrical Contractor250 SOUTH DOCK STREET, Sharon, PA 16146$351,070
Westwind ConstructionConstruction103 SPRING FIELD DRIVE, Sewickly, PA 15143$346,737
Allegheny Roofing And Sheet Metal Co InConstructionPO BOX 7, Rural Ridge, PA 15075$310,510
Alder ServicesCleaningPO BOX 8354, Pittsburgh, PA 15218$198,214
Revenue and Support

Revenue Composition

Contributions and Grants
$3,125,290
Program Service Revenue
$9,520,026
Investment Income
$576,828
Other Revenue
$-7,192
All Other Contributions
$2,900,010
Change in Net Assets
$313,215

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
Yes
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Securities Publicly Traded12$311,715Fair Market Value (FMV)
Total Noncash Contributions12$311,715-

Audited Revenue Reconciliation

Revenue per Audited Statements
$10,803,857
Revenue Not Reported on Financial Statements
$2,411,095
Revenue Not Reported on Form 990
$2,313,586
Other Revenue Adjustments
$2,411,095
Total Revenue per Audited Statements
$13,117,443
Total Revenue per Form 990
$13,214,952
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$6,678,053
Other Expenses$3,812,589
Grants and Similar Amounts Paid$2,411,095
Total Fundraising Expense$776,555
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$3,805,612$1,044,582$342,103$5,192,297
Grants to Domestic Individuals$2,411,095--$2,411,095
Occupancy$681,276$16,204-$697,480
Depreciation Depletion$631,847--$631,847
Other Employee Benefits$338,483$124,458$74,767$537,708
All Other Expenses$84,121$140,928$221,875$446,924
Payroll Taxes$295,941$76,908$25,617$398,466
Information Technology$36,194$308,079-$344,273
Fees for Services Other$17,553$298,643-$316,196
Pension Plan Contributions$225,465$61,717$16,657$303,839
Advertising-$187,191$61,124$248,315
Current Officers, Directors, Trustees, and Key Employees$165,000$80,743-$245,743
Conferences and Meetings$144,338$45,834$25,595$215,767
Office Expenses$55,958$46,494$8,817$111,269
Interest-$107,793-$107,793
Other Expenses$88,853--$88,853
Fees for Services Accounting-$71,058-$71,058
Insurance$67,154--$67,154
Fees for Services Legal-$57,686-$57,686
Travel$30,075$6,242-$36,317
Total Functional Expenses$9,450,622$2,674,560$776,555$12,901,737

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Form 990$12,901,737
Total Expenses per Audited Statements$10,659,555
Expenses per Audited Statements$10,490,642
Expenses Not Reported on Financial Statements$2,411,095
Other Expense Adjustments$2,411,095
Expenses Not Reported on Form 990$168,913
International Activity

International Summary

Offices
0
Employees
0
Spending
$10,987

International Compliance

Activity in boycott countries
No
Foreign corporation ownership
No
Foreign partnership interest
No
Interest in foreign trust
No
Passive foreign investment company interest
Yes
Transfers to foreign corporations
No

International Activities

RegionActivityServicesOfficesEmployeesSpending
North AmericaProgram ServicesEducational Trip00$6,796
EuropeProgram ServicesEducational Trip00$4,191
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Direct Expenses$99,873
Fundraising Gross Income$48,880
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Centennial Gala$181,660$48,880$26,820$22,060
Total Events$181,660$48,880$99,873$-50,993
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Agency Fund - Student Activities and Clubs$49,605
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section A, Line 1

The executive committee shall exercise all of the powers and authority of the board between meetings of the board.

Form 990, Part VI, Section B, Line 11B

The finance team and head of school review the form 990. The return is then presented to the audit committee for approval. The public disclosure copy of the form 990 is sent to the board of trustees via email to review, ask questions and make comments before filing with the irs.

Form 990, Part VI, Section B, Line 12C

At the september meeting of the board of trustees, each member is given the conflict of interest disclosure statement to complete and sign. The secretary of the board is responsible for reviewing and monitoring the completed forms. The secretary monitors and enforces compliance with the policy at the meetings and notes any conflict in the board of trustees minutes.

Form 990, Part VI, Section B, Line 15

The head of school, the top management official, is compensated. Members of the board of trustees are not compensated. When ms. Finley became head of school in 2017, her compensation was determined by the executive committee and approved by the entire board. Her compensation was determined using as a comparison group the compensation of heads of independent schools in the region. The head of school determines the pay of other officers and key employees based on comparable salary data from other independent schools.

Form 990, Part VI, Section C, Line 19

The ellis school makes its governance documents, conflict of interest policy, and financial statements available to the public upon request.

Filing and Contact Details

Filer

Filer Name
The Ellis School
EIN
25-0965329
Phone
4124412593
Address
6425 FIFTH AVENUE, PITTSBURGH, PA 15206

Signing Officer

Name
Macon Paine Finley
Title
Head of School
Phone
4124412593
Signed
2018-02-21
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Macon Paine Finley
Formed
1916
Legal Domicile
Pa
Voting Board Members
23
Independent Board Members
23
Employees
180
Volunteers
131

Preparer

Firm
Schneider Downs & Co Inc
Address
ONE PPG PLACE SUITE 1700, PITTSBURGH, PA 15222
Preparer
Susan M Kirsch
Phone
4122613644
Supplemental Narrative

Additional Explanations

FORM 990, PART XII, QUESTION 2C, OVERSIGHT OF FINANCIAL STATEMENT AUDIT:

The school's financial statements are audited by an independent accounting firm. In addition, the school's board assumes the responsibility for oversight of the audit of its financial statements. The audit committee of the board of trustees handles the selection process of the independent auditors and recommends to the board of trustees for its approval. This process has not changed from the prior year.

Financial Statement Notes

PART V, LINE 4:

The school's endowment consists of various investment funds established primarily for support of the school's mission. Its endowment includes donor-restricted as well as board-designated endowment funds. As required by u.s. Gaap, net assets associated with endowment funds, including funds designated by the school to function as endowments, are classified and reported based on the existence or absence of donor-imposed restrictions. The board of the school has elected to be governed by the commonwealth of pennsylvania's act 141 (act 141). Act 141 permits adoption of a total return policy that allows a not-for-profit to choose to treat a percentage of the average market value of the endowment's permanently restricted investments as income each year. However, the long-term preservation of the real value of the assets must be taken into consideration when the board elects the amount. The school classifies as permanently restricted net assets the original value of gifts donated to the permanent endowment. Earnings on these gifts are accumulated in temporarily restricted net assets. In accordance with act 141, the school has adopted a written investment policy, of which a section specifically relates to the endowment fund. The school considers the following factors in making a determination to set a spending rate: 1. Protecting the corpus of the endowment fund. 2. Preserving the spending power of the assets. 3. Obtaining maximum investment return with reasonable risk and operational consideration. 4. Complying with applicable laws.

PART X, LINE 2:

The school is a tax-exempt organization as described in internal revenue code section 501(c)(3) and, further, is classified as an organization that is not a private foundation. The school has not identified any material uncertain tax positions requiring an accrual or disclosure in the financial statements. There were no interest or penalties recognized in the statements of activities for the years ended june 30, 2017 and 2016. The school is no longer subject to examination of its tax returns for years before 2014.

PART XI, LINE 2D - OTHER ADJUSTMENTS:

Rental expense 58,988. Cost of goods sold 10,052. Fundraising expense 99,873.

PART XI, LINE 4B - OTHER ADJUSTMENTS:

Tuition assistance 2,045,495. Tuition remission 365,600.

PART XII, LINE 2D - OTHER ADJUSTMENTS:

Rental expense 58,988. Cost of goods sold 10,052. Fundraising expense 99,873.

PART XII, LINE 4B - OTHER ADJUSTMENTS:

Tuition assistance 2,045,495. Tuition remission 365,600.

Raw XML AppendixShowing 400 of 894 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/ActivityOrMissionDesc0AN INDEPENDENT COLLEGE PREPARATORY SCHOOL FOR GIRLS FROM AGE THREE THROUGH TWELFTH GRADE.
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IRS990/Desc0THE ELLIS SCHOOL IS PITTSBURGH'S ONLY AGE 3 TO GRADE 12 INDEPENDENT SCHOOL DEDICATED TO THE EDUCATION OF GIRLS, MAKING ELLIS A UNIQUE REGIONAL RESOURCE. ELLIS IS COMMITTED TO PREPARING, EMPOWERING, AND INSPIRING EACH AND EVERY GIRL THROUGH AN EXCELLENT EDUCATION IN AN ALL-GIRLS ENVIRONMENT. THE ELLIS EXPERIENCE IS BOTH NURTURING AND ACADEMICALLY CHALLENGING; ELLIS GIRLS ARE FREE TO KNOW THEMSELVES, DISCOVER THEIR GIFTS, AND FIND THEIR OWN VOICES, ALL OF WHICH MAXIMIZE GIRLS' INTELLECTUAL, PHYSICAL, EMOTIONAL, AND SOCIAL GROWTH. AT ELLIS, GIRLS OF ALL AGES LEARN TO TAKE ACADEMIC RISKS, WORK COLLABORATIVELY, ASK QUESTIONS, AND PURSUE THEIR DREAMS. WITH A TOTAL ENROLLMENT OF 391 STUDENTS, THE AVERAGE CLASSROOM SIZE IS 12 STUDENTS. OF OUR 67 FACULTY MEMBERS, 61 PERCENT HOLD MASTER'S DEGREES AND 5 PERCENT HOLD PHDS. WITH AN OVERALL STUDENT-TO-TEACHER RATIO OF 7:1, STUDENTS ACROSS ALL DIVISIONS BENEFIT FROM AN INTIMATE LEARNING ENVIRONMENT AND INDIVIDUAL ATTENTION. THE STUDENT BODY REPRESENTS 59 ZIP CODES AND 32 SCHOOL DISTRICTS, WITH 34 PERCENT OF STUDENTS RECEIVING NEED-BASED FINANCIAL AID AWARDS AND SCHOLARSHIPS. ONE HUNDRED YEARS OF ELLIS EDUCATIONAL EXCELLENCE HAS RESULTED IN 3,000+ ALUMNAE WHO COMPRISE AN INTERNATIONAL NETWORK OF SUPPORT FOR ELLIS GRADUATES.
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IRS990/Form990PartVIISectionAGrp/TitleTxt17TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt18TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt19TRUSTEE
IRS990/Form990PartVIISectionAGrp/TitleTxt20PRESIDENT
IRS990/Form990PartVIISectionAGrp/TitleTxt21TREASURER (EXITED 11/16)
IRS990/Form990PartVIISectionAGrp/TitleTxt22TREASURER (ENTERED 11/16)
IRS990/Form990PartVIISectionAGrp/TitleTxt23SECRETARY
IRS990/Form990PartVIISectionAGrp/TitleTxt24HEAD OF SCHOOL
IRS990/Form990PartVIISectionAGrp/TitleTxt25DIRECTOR OF FINANCE & OPERATIONS
IRS990/Form990PartVIISectionAGrp/TitleTxt26DIRECTOR OF FINANCE & OPERATIONS
IRS990/Form990PartVIISectionAGrp/TitleTxt27INTERIM DIRECTOR FIN/OPS (EFF 11/16)
IRS990/Form990PartVIISectionAGrp/TitleTxt28DIRECTOR OF DEVELOPMENT
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