Civic Intelligence

The Ellis School

990 • Fiscal year 2016 • EIN 25-0965329

Jul 01, 2015 to Jun 30, 2016 • Filed on Jan 25, 2017

Organization ProfileWWW.THEELLISSCHOOL.ORG

View Organization Page

6425 Fifth AvenuePittsburgh, PA 15206

(412) 441-2593

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

40th percentile

0.17x

Higher debt load relative to assets than 40% of similar nonprofits.

2016 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2016

Liabilities / Revenue

55th percentile

0.39x

Higher debt load relative to revenue than 55% of similar nonprofits.

2016 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2016

Net Margin

86th percentile

29%

Higher net margin than 86% of similar nonprofits.

2016 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2016

Top Officer Pay

39th percentile

$206,023

Higher top officer pay than 39% of similar nonprofits.

Top officer pay equals 1.2% of source-year revenue.

2016 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2016

Asset Growth

31st percentile

-1.5%

Faster asset growth than 31% of similar nonprofits.

2016 filings • 501(c)3 • $25M-$50M nonprofits • Annualized from 2015 to 2016

Revenue Growth

90th percentile

44%

Faster revenue growth than 90% of similar nonprofits.

2016 filings • 501(c)3 • $25M-$50M nonprofits • Annualized from 2015 to 2016

Balance Sheet
Liabilities / Assets40th percentile

Assets

Down

$38,989,719

Down $1,124,770 (-2.8%) from 2014

Net Assets

Down

$32,253,201

Down $1,031,666 (-3.1%) from 2014

Liabilities

Down

$6,736,518

Down $93,104 (-1.4%) from 2014

Revenue And Expenses
Liabilities / Revenue55th percentileNet Margin86th percentile

Revenue

Up

$17,263,139

Up $5,406,032 (+46%) from 2014

Expenses

Down

$12,313,617

Down $551,893 (-4.3%) from 2014

Net Income

Up

$4,949,522

Up $5,957,925 (+591%) from 2014

Historical Trend

Balance Sheet Trend

Asset Growth31st percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$60M$40M$20M$0Assets 2011: $39,169,667Liabilities 2011: $7,456,484Net Assets 2011: $31,713,1832011Assets 2012: $37,996,133Liabilities 2012: $7,089,547Net Assets 2012: $30,906,5862012Assets 2013: $38,934,721Liabilities 2013: $6,743,756Net Assets 2013: $32,190,9652013Assets 2014: $40,114,489Liabilities 2014: $6,829,622Net Assets 2014: $33,284,8672014Assets 2016: $38,989,719Liabilities 2016: $6,736,518Net Assets 2016: $32,253,2012016Assets 2018: $44,247,845Liabilities 2018: $6,802,354Net Assets 2018: $37,445,4912018Assets 2019: $45,308,558Liabilities 2019: $6,810,911Net Assets 2019: $38,497,6472019Assets 2021: $55,136,081Liabilities 2021: $6,686,902Net Assets 2021: $48,449,1792021Assets 2022: $51,020,535Liabilities 2022: $6,739,904Net Assets 2022: $44,280,6312022

Highlighted filing

2016

Assets$38,989,719
Liabilities$6,736,518
Net Assets$32,253,201
Open 2016 Filing

Operations Trend

Revenue Growth90th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$20M$15M$10M$5.0M$0-$5.0MExpenses 2011: $12,470,7042011Expenses 2012: $12,791,1282012Expenses 2013: $12,928,4122013Revenue 2014: $11,857,107Expenses 2014: $12,865,510Net Income 2014: -$1,008,4032014Revenue 2016: $17,263,139Expenses 2016: $12,313,617Net Income 2016: $4,949,5222016Revenue 2018: $14,405,387Expenses 2018: $12,800,381Net Income 2018: $1,605,0062018Revenue 2019: $12,212,154Expenses 2019: $12,666,312Net Income 2019: -$454,1582019Revenue 2021: $13,864,550Expenses 2021: $13,366,092Net Income 2021: $498,4582021Revenue 2022: $15,184,123Expenses 2022: $13,691,963Net Income 2022: $1,492,1602022

Highlighted filing

2016

Revenue$17,263,139
Expenses$12,313,617
Net Income$4,949,522
Open 2016 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2015 to Jun 30, 2016
Signed
Jan 25, 2017
Return Version
2015v3.0
Gross Receipts
$29,604,815
Mission and Program Overview

Mission

An independent college preparatory school for girls from age three through twelfth grade.

Balance Sheet Detail
LineBeginningEndChange
Assets
Investments in Publicly Traded Securities$6,716,954$21,108,464▲ $14,391,510
Land, Buildings, and Equipment, Net$10,857,925$11,131,808▲ $273,883
Investments Other Securities$20,035,153$4,036,977▼ $15,998,176
Cash and Non-Interest-Bearing Accounts$898,278$1,497,616▲ $599,338
Pledges and Grants Receivable$418,495$609,025▲ $190,530
Investments Program Related$378,021$364,758▼ $13,263
Prepaid Expenses and Deferred Charges$199,470$213,386▲ $13,916
Inventories for Sale or Use$36,133$17,205▼ $18,928
Accounts Receivable$35,832$10,480▼ $25,352
Total Assets$39,576,261$38,989,719▼ $586,542
Liabilities
Mortgage Notes Payable Secured by Investment Property$1,000,000$5,718,444▲ $4,718,444
Tax Exempt Bond Liabilities$4,310,000$0▼ $4,310,000
Deferred Revenue$899,596$529,979▼ $369,617
Accounts Payable and Accrued Expenses$492,509$441,809▼ $50,700
Other Liabilities$116,384$46,286▼ $70,098
Total Liabilities$6,818,489$6,736,518▼ $81,971
Net Assets / Fund Balance
Unrestricted Net Assets$20,422,204$19,835,649▼ $586,555
Permanently Rstr Net Assets$7,220,442$7,220,442→ $0
Temporarily Rstr Net Assets$5,115,126$5,197,110▲ $81,984
Total Net Assets Fund Balance$32,757,772$32,253,201▼ $504,571
Total Liabilities and Net Assets / Fund Balance$39,576,261$38,989,719▼ $586,542

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$7,471,801$8,652,661$16,124,462
Other Land Buildings$1,531,682$3,097,501$4,629,183
Land$1,984,272-$1,984,272
Equipment$144,053$1,361,229$1,505,282
Other Securities$4,036,977--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2015$25,885,738$700,000▼ $297,651$1,011,511$25,088,055
2014$26,841,855$716,108▲ $489,694$1,963,028$25,885,738
2013$25,203,284$8,048▲ $3,082,013$1,280,710$26,841,855
2012$23,692,414$29,643▲ $2,882,330$1,253,693$25,203,284
2011$24,393,707$68,233▲ $609,149$1,233,559$23,692,414
Compensation and Service Providers
Top Officer Pay39th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Robin HewhamHead of SchoolFT$188,684$17,339$206,023
Diane Dinardi Exited 715Director of Finance & Operations-$53,200$2,015$55,215
Jeanne FrankoComptrollerFT$46,383$5,462$51,845

Board Members and Trustees

NameTitle
Susan BrownleePresident
Andrew R Watson MdVice-president
Henry Luck Entered 116Director of Finance & Operations
Amanda Swank SauerTrustee
Anita CourcoulasTrustee
Blythe Jones LyonsTrustee
Charlie HumphreyTrustee
Colleen Daily SimondsTrustee
Courtney Cosgrove MuseTrustee
Elizabeth H GenterTrustee
James MitnickTrustee
James MorrisTrustee
Janet Edwards AntiTrustee
Kathleen K MckenzieTrustee
M Robert MistickTrustee
Margot Copeland PyleTrustee
Michael HaggertyTrustee
Mike NangiaTrustee
Rebecca T UphamTrustee
Rona L NesbitTrustee
Susan BlockTrustee
Vivian LoftnessTrustee
William Strickland JrTrustee
Susan G Berman PhdSecretary
Margaret Matheison ConverTreasurer

Highest Paid Contractors

ContractorServicesLocationCompensation
ClimatechHvac Contractractor200 BILMAR DRIVE, Pittsburgh, PA 15205$471,268
Quality Services INCCleaning Service559 RODI ROAD, Pittsburgh, PA 15235$394,191
Metz Culinary MgmtFood Service2 WOODLAND DRIVE, Dallas, PA 18612$180,704
Rothchild DoynoArchitects-middle School Expansion2847 PENN AVENUE, Pittsburgh, PA 15222$160,325
Gunton CorporationWindows-middle School230 THORN HILL ROAD, Warrendale, PA 15086$135,110
Revenue and Support

Revenue Composition

Contributions and Grants
$2,627,071
Program Service Revenue
$9,444,235
Investment Income
$5,147,215
Other Revenue
$44,618
All Other Contributions
$2,627,071
Change in Net Assets
$4,949,522

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
Yes
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Books and Publications-$52,385Fair Market Value (FMV)
Securities Publicly Traded8$17,404Fair Market Value (FMV)
Other Non Cash Contri Table1$4,667Fair Market Value (FMV)
Other Non Cash Contri Table1$4,372Fair Market Value (FMV)
Total Noncash Contributions10$78,828-

Audited Revenue Reconciliation

Revenue per Audited Statements
$14,826,327
Revenue Not Reported on Financial Statements
$2,436,812
Revenue Not Reported on Form 990
$-5,360,018
Other Revenue Adjustments
$2,436,812
Total Revenue per Audited Statements
$9,466,309
Total Revenue per Form 990
$17,263,139
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$6,078,373
Other Expenses$3,798,433
Grants and Similar Amounts Paid$2,436,811
Total Fundraising Expense$658,000
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$3,192,829$925,053$139,507$4,257,389
Grants to Domestic Individuals$2,436,811--$2,436,811
Current Officers, Directors, Trustees, and Key Employees$383,790$232,172$82,658$698,620
Depreciation Depletion$642,946--$642,946
Occupancy$504,369$17,038-$521,407
Other Employee Benefits$354,356$52,001$16,702$423,059
All Other Expenses$172,056$761$227,025$399,842
Information Technology$360,882--$360,882
Payroll Taxes$219,869$74,321$9,908$304,098
Pension Plan Contributions$199,391$39,549$8,940$247,880
Fees for Services Other$17,538$204,887$4,095$226,520
Advertising$166,126-$58,595$224,721
Office Expenses$66,011$94,648$58,880$219,539
Conferences and Meetings$109,912$48,266$34,333$192,511
Interest$152,275--$152,275
Comp Disqual Persons$84,773$45,197$17,357$147,327
Fees for Services Accounting-$81,442-$81,442
Insurance$64,826--$64,826
Travel$46,828$10,849-$57,677
Other Expenses$54,437--$54,437
Fees for Service Investment Mgmnt Fees-$35,518-$35,518
Fees for Services Legal-$35,258-$35,258
Total Functional Expenses$9,758,657$1,896,960$658,000$12,313,617

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Form 990$12,313,617
Total Expenses per Audited Statements$9,970,880
Expenses per Audited Statements$9,876,805
Expenses Not Reported on Financial Statements$2,436,812
Other Expense Adjustments$2,436,812
Expenses Not Reported on Form 990$94,075
International Activity

International Summary

Offices
0
Employees
0
Spending
$20,974

International Compliance

Activity in boycott countries
No
Foreign corporation ownership
Yes
Foreign partnership interest
No
Interest in foreign trust
No
Passive foreign investment company interest
Yes
Transfers to foreign corporations
Yes

International Activities

RegionActivityServicesOfficesEmployeesSpending
North AmericaProgram ServicesEducational Trip00$11,279
South AsiaProgram ServicesEducational Trip00$9,695
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Gross Income$18,815
Fundraising Direct Expenses$10,577
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Dream Big Gala$18,815$18,815$2,378$16,437
Total Events$18,815$18,815$10,577$8,238
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Agency Fund - Student Activities and Clubs$46,286
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section A, Line 1

“The executive committee shall exercise all of the powers and authority of the board between meetings of the board.”

Form 990, Part VI, Section B, Line 11

“The interim financial officer and the head of school review the form 990. The return is then presented to the audit committee for approval. The public disclosure copy of the form 990 is sent to the board of trustees via email to review, ask questions and make comments before filing with the irs.”

Form 990, Part VI, Section B, Line 12C

“At the september meeting of the board of trustees, each member is given the conflict of interest disclosure statement to complete and sign. The secretary of the board is responsible for reviewing and monitoring the completed forms. The secretary monitors and enforces compliance with the policy at the meetings and notes any conflict in the board of trustees minutes.”

Form 990, Part VI, Section B, Line 15

“The head of school, the top management official, is compensated. Members of the board of trustees are not compensated. When ms. Newham became head of school in 2013, her compensation was determined by the executive committee and approved by the entire board. Her compensation was determined using as a comparison group the compensation of heads of independent schools in the region. The head of school determines the pay of other officers and key employees based on comparable salary data from other independent schools.”

Form 990, Part VI, Section C, Line 19

“The ellis school makes its governance documents, conflict of interest policy, and financial statements available to the public upon request.”

Filing and Contact Details

Filer

Filer Name
The Ellis School
EIN
25-0965329
Phone
4124412593
Address
6425 FIFTH AVENUE, PITTSBURGH, PA 15206

Signing Officer

Name
Robin O Newham
Title
Head of School
Phone
4124412593
Signed
2017-01-25
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Robin O Newham
Formed
1916
Legal Domicile
Pa
Voting Board Members
24
Independent Board Members
24
Employees
182
Volunteers
124

Preparer

Firm
Schneider Downs & Co Inc
Address
ONE PPG PLACE SUITE 1700, PITTSBURGH, PA 15222
Preparer
Susan M Kirsch
Phone
4122613644
Supplemental Narrative

Additional Explanations

FORM 990, PART XII, QUESTION 2C, OVERSIGHT OF FINANCIAL STATEMENT AUDIT:

“The school's financial statements are audited by an independent accounting firm. In addition, the school's board assumes the responsibility for oversight of the audit of its financial statements. The audit committee of the board of trustees handles the selection process of the independent auditors and recommends to the board of trustees for its approval. This process has not changed from the prior year.”

Financial Statement Notes

PART V, LINE 4:

“The school's endowment consists of various investment funds established primarily for support of the school's mission. Its endowment includes donor-restricted as well as board-designated endowment funds. As required by u.s. Gaap, net assets associated with endowment funds, including funds designated by the school to function as endowments, are classified and reported based on the existence or absence of donor-imposed restrictions. The board of the school has elected to be governed by the commonwealth of pennsylvania's act 141 (act 141). Act 141 permits adoption of a total return policy that allows a not-for-profit to choose to treat a percentage of the average market value of the endowment's permanently restricted investments as income each year. However, the long-term preservation of the real value of the assets must be taken into consideration when the board elects the amount. The school classifies as permanently restricted net assets the original value of gifts donated to the permanent endowment. Earnings on these gifts are accumulated in temporarily restricted net assets. In accordance with act 141, the school has adopted a written investment policy, of which a section specifically relates to the endowment fund. The school considers the following factors in making a determination to set a spending rate: 1. Protecting the corpus of the endowment fund. 2. Preserving the spending power of the assets. 3. Obtaining maximum investment return with reasonable risk and operational consideration. 4. Complying with applicable laws.”

PART X, LINE 2:

“The school is a tax-exempt organization as described in internal revenue code section 501(c)(3) and, further, is classified as an organization that is not a private foundation. The school has not identified any material uncertain tax positions requiring an accrual or disclosure in the financial statements. There were no interest or penalties recognized in the statements of activities for the years ended june 30, 2016 and 2015. The school is no longer subject to examination of its tax returns for years before 2013.”

PART XI, LINE 2D - OTHER ADJUSTMENTS:

“Rental expense 65,103. Cost of goods sold 18,395. Fundraising expense 10,577.”

PART XI, LINE 4B - OTHER ADJUSTMENTS:

“Tuition assistance 1,986,934. Tuition remission 449,878.”

PART XII, LINE 2D - OTHER ADJUSTMENTS:

“Rental expense 65,103. Cost of goods sold 18,395. Fundraising expense 10,577.”

PART XII, LINE 4B - OTHER ADJUSTMENTS:

“Tuition assistance 1,986,934. Tuition remission 449,878.”

Raw XML AppendixShowing 400 of 865 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/Desc0THE ELLIS SCHOOL IS PITTSBURGH'S ONLY AGE 3 TO GRADE 12 INDEPENDENT SCHOOL DEDICATED TO THE EDUCATION OF GIRLS, MAKING ELLIS A UNIQUE REGIONAL RESOURCE. ELLIS IS COMMITTED TO PREPARING, EMPOWERING, AND INSPIRING EACH AND EVERY GIRL THROUGH AN EXCELLENT EDUCATION IN AN ALL-GIRLS ENVIRONMENT. THE ELLIS EXPERIENCE IS BOTH NURTURING AND ACADEMICALLY CHALLENGING; ELLIS GIRLS ARE FREE TO KNOW THEMSELVES, DISCOVER THEIR GIFTS, AND FIND THEIR OWN VOICES, ALL OF WHICH MAXIMIZE GIRLS' INTELLECTUAL, PHYSICAL, EMOTIONAL, AND SOCIAL GROWTH. AT ELLIS, GIRLS OF ALL AGES LEARN TO TAKE ACADEMIC RISKS, WORK COLLABORATIVELY, ASK QUESTIONS, AND PURSUE THEIR DREAMS. WITH A TOTAL ENROLLMENT OF 395 STUDENTS, THE AVERAGE CLASSROOM SIZE IS 12 STUDENTS. OF OUR 67 FACULTY MEMBERS, 66 PERCENT HOLD MASTER'S DEGREES AND 4 PERCENT HOLD PHDS. WITH AN OVERALL STUDENT-TO-TEACHER RATIO OF 7:1, STUDENTS ACROSS ALL DIVISIONS BENEFIT FROM AN INTIMATE LEARNING ENVIRONMENT AND INDIVIDUAL ATTENTION. THE STUDENT BODY REPRESENTS 62 ZIP CODES AND 30 SCHOOL DISTRICTS, WITH 35 PERCENT OF STUDENTS RECEIVING NEED-BASED FINANCIAL AID AWARDS AND SCHOLARSHIPS. ONE HUNDRED YEARS OF ELLIS EDUCATIONAL EXCELLENCE HAS RESULTED IN 3,000+ ALUMNAE WHO COMPRISE AN INTERNATIONAL NETWORK OF SUPPORT FOR ELLIS GRADUATES.
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IRS990/Form990PartVIISectionAGrp/PersonNm19KATHLEEN K MCKENZIE
IRS990/Form990PartVIISectionAGrp/PersonNm20SUSAN BROWNLEE
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IRS990/Form990PartVIISectionAGrp/TitleTxt20PRESIDENT
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IRS990/Form990PartVIISectionAGrp/TitleTxt26DIRECTOR OF FINANCE & OPERATIONS
IRS990/Form990PartVIISectionAGrp/TitleTxt27DIRECTOR OF FINANCE & OPERATIONS
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Document Assets

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Filings

Displayed year

2016 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$38,989,719
Liabilities
$6,736,518
Net assets
$32,253,201
Revenue
$17,263,139
Expenses
$12,313,617
Net income
$4,949,522
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2022XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$51.0$6.74$44.3$15.2$13.7$1.49
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$55.1$6.69$48.4$13.9$13.4$0.50
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$45.3$6.81$38.5$12.2$12.7$0.45
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$44.2$6.80$37.4$14.4$12.8$1.61
2016Detailed filing. Detailed filing data is available for this year.$39.0$6.74$32.3$17.3$12.3$4.95
2014Detailed filing. Detailed filing data is available for this year.$40.1$6.83$33.3$11.9$12.9$1.01
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$38.9$6.74$32.2$12.9
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$38.0$7.09$30.9$12.8
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$39.2$7.46$31.7$12.5