Usta MID-Atlantic Section Inc

“Executive Director Rod Dulany & 1st Vice President Frank Hatten have a business relationship.”

“The bylaws were amended in 2014 to centralize the governance of the sport of tennis throughout the Mid-Atlantic region. These changes also included revisions to the composition and election process for Board members in that District delegates were removed as voting members and District Presidents were removed as non-voting Board members and at-large members were added to the Board. Organizational members now have voting rights and vote for the Board of Directors every two years. The votes are tabulated by region based on membership count but with no region having more than 40% of the voting strength.”

“The Section has the following membership classes: Districts, USTA Member Clubs, and Organizations within the USTA/MAS boundaries.”

“Prior to the amendment of the Bylaws in 2014, (see above Form 990, Part VI, Section A, Line 4) district delegates or recognized alternatives had voting rights were able to vote for the Board of Directors every two years. After the amendments to the Bylaws, organizational members now have voting rights and vote for the Board of Directors every two years. The votes are tabulated by region based on membership count but with no region having more than 40% of the voting strength. The district delegates were removed as voting members and now cast the votes on behalf of their membership.”

“Changes to the by-laws are subject to approval by the members.”

“A copy of the Form 990 is first reviewed by the Executive Director. Upon the Executive Director's approval, it is forwarded to the Board of Directors for review prior to submission.”

“Each director and officer is required to review a copy of the conflict of interest policy, which requires each person to disclose any relationships, positions or circumstances in which he or she believes could contribute to a conflict. Following full disclosure of a possible conflict of interest, the Board of Directors shall determine whether an actual conflict of interest exists and, if so, the Board shall vote to authorize or reject the transaction or take any other action deemed necessary to address the conflict and protect the Section's best interests.”

“The salary for the Section's Executive Director was reviewed by the Mid-Atlantic Section's compensation committee and approved by the full Board of Directors as part of the organizational budget. These decisions are documented contemporaneously in the committee meeting notes and the Board meeting minutes. Salary decisions for all employees are made using comparability data for similar positions in comparable organizations.”

“The Section's Form 990 is available upon request and at the office.”

“The Section's governing documents, conflict of interest policy, and financial statements are available to the public upon request.”

“The Section's audit committee is responsible for the oversight of the audit and for the selection of the independent accountant. The process is consistent with previous years.”