Community Associations Institute

“Membership in cai is open to individuals, corporations, public agencies, associations, partnerships and other entities that subscribe to and support the purpose and objectives of cai, are interested in cai's activities, and meet the requirements for one of the classes of members in cai. The membership of cai shall consist of the following: (1) "community association volunteers" is available to all individuals residing in or owning a unit in a community association. Community association volunteers are considered to be individual members of cai with full voting rights. (2) "community managers" consist of professional managers of all types of association-governed communities. All community managers are treated as individual members of cai with full voting rights. (3) "business partners" consist of professionals and other providers of products, services, support, and counsel to association-governed communities, including developers of such communities. The company, partnership, corporation, or other business entity designates an individual to exercise voting rights for the entity. Employees of a business partner member will be permitted to be elected or appointed to committees, the business partners council, or the board of trustees. (4) "management companies" consists of community association management companies. Each management company membership includes an individual manager membership to be held by the ceo (or equivalent position) of the management company who exercises the management company's voting rights.”

“Cai has established "membership representation groups" (sub-boards) to represent and communicate with their specific membership class(es) in order to provide input to the board of trustees on policy matters, to appoint new members to the board of trustees, and to provide recommendations to the nominating committee for at-large positions on the board of trustees. Each membership representation group is comprised of members who fall within the group's represented membership class, and are elected annually by the cai members within the represented class using internet-based balloting elections. Cai has three membership representation groups, as follows: (1) "association of professional community managers board" (apcm) consists of twelve members from either the community managers membership class or the designated representatives of the management companies membership class. The apcm board may appoint any four of its members to serve on the board of trustees. (2) "community association volunteers committee" consists of six members from the community association volunteers membership class. The committee may appoint any two of its members to serve on the board of trustees. (3) "business partners council" consists of twelve members from the business partners membership class. The council may appoint any two of its members to serve on the board of trustees.”

“There is an annual meeting of the members of cai for the transaction of any necessary business determined by the board of trustees and notified to the members at least thirty days prior to the meeting. Each member is entitled to cast one vote on all matters required to be voted upon by members. Any ten members of cai present in person or by proxy are deemed to constitute a quorum for the transaction of business at the meeting. In addition, any proposed 'material' amendments to or alterations of the cai bylaws require the affirmative vote of the aggregate majority of the members of all membership representation groups.”

“The chief financial officer and the director of accounting review the form 990 and also have the program area heads update applicable sections and descriptions as needed. The board reviews a full copy of the return prior to filing.”

“All board of trustee members as well as all officers and key employees are required to annually sign a conflict of interest statement and disclose any potential issues. Other employees sign an acknowledgement upon hire that they have read and understand the policies, including the conflict of interest policy, contained within the employee handbook.”

“The chief executive officer has an annual review conducted by an executive committee of the board of trustees. Published not-for-profit salary benchmarks are utilized in the discussion.”

“Cai's governing documents and conflict of interest policy are made available to the general public only upon written request. The audited financial statements are available on the association's website.”

“The audit oversight process has remained unchanged from the previous year.”