Community Associations Institute

“There are four classes of membership: homeowner leaders, community managers, business partners and management companies. Membership in cai is open to individuals, corporations, public agencies, associations, partnerships and other entities that subscribe to and suuport the purpose and objectives of cai, are interested in cai's activities, and meet the requirements for one of the classes of members in cai.”

“Cai has established "membership representation groups" (sub-boards) to represent and communicate with their specific membership class(es) in order to provide input to the board of trustees on policy matters, to appoint new members to the board of trustee,s and to provide recommendations to the nominating committee for at-large positions on the board of trustees. Each membership representation group is comprised of members who fall within the group's represented membership class, and are elected annually by the cai members within the represented class using internet-based balloting elections. Cai has three membership representation groups, as follows: (1) "community association managers council" consists of twelve members from either the community managers membership class or the designated represntatives of the management companies membership class. The council shall appoint four of its members to servce on the board of trustees. (2) "homeowner leaders council: consists of six members from the homeowner leaders membership class. The committee shall appoint two of its members to serve on the board of trustees. (3) "business partners council" consists of twelve members from the business partners membership class. The council shall appoint two if its members to serve on the board of trustees. The nominating committee shall consist of eight members of the association and shall appoint the four "at-large" members of the board of trustees.”

“There is an annual meeting of the members of cai for the transaction of any necessary business determined by the board of trustees and notified to the members at least thirty days prior to the meeting. Each member is entitled to cast one vote on all matters required to be voted upon by members. Any ten members of cai present in person or by proxy are deemed to constitute a quorum for the transaction of business at the meeting. In addition, any proposed 'material' amendments to or alterations of the cai bylaws require the affirmative vote of the aggregate majority of the members of all membership representation groups.”

“The chief financial officer and the director of finance review the form 990 and also have the program are heads updated applicable sections and descriptions as needed. The board review a full copy of the return before filing.”

“All board of trustee members as well as all officers and key employees are required to annually sign a conflict of interest statement and disclose any potential issues. Other employees sign an acknowledgement upon hire that they have read and understand the policies, including the conflict of interest policy, contained within the employee handbook.”

“The chief executive officer has an annual review conducted by an executive committee of the board of trustees. Published not-for-profit salary benchmarks are utilized in the discussion.”

“Cai's governing documents and conflict of interest policy are made available to the general public only upon written request. The audited financial statements are available on the association's website.”