Penn Del Jersey Chapter Neca

“The association has the following types of voting members: (1) permanent, (2) temporary: 1. Permanent members: companies who have been in business for at least one year, who maintain a permanently established place of business within the area of jurisdiction of this chapter. 2. Temporary members: companies in good standing of the neca who do not maintain a permanently established place of business within the area of jurisdiction of this chapter, but who are temporarily engaged in executing electrical work in the aforesaid area. Each member in good standing shall have the following number of votes in all chapter and national matters when a ballot is called for: 1. One vote from 1,600 to the first 75,000 labor hours. 2. One additional vote for any labor hours in excess of 75,000 up to and including 150,000 labor hours. 3. One additional vote for any member in excess of 150,000 labor hours. Labor hours will be based on the precedings calendar year's productive electrical payroll as defined in the bylaws.”

“Members of each chapter division elect board members to represent them. These elected representatives comprise the members of the filing organization's board of directors.”

“The decision to amend or revise governing documents is subject to the approval of the members of the organization.”

“There are no other committees that have authority to act on behalf of the governing body.”

“The form 990 is prepared by an independent accounting firm. A draft of the form 990 is presented to the board before submission. The executive director also reviews the form 990 prior to signing it.”

“The chapter has a written conflict of interest policy as recommended by our auditors and drafted by our outside legal counsel. The chapter regularly and consistently monitors and enforces compliance with this policy by distributing our policy annually to our board of directors for their review and signature. Board members are required to disclose annually any potential conflicts of interest to the chapter president's advisory committee who are empowered to act in the best interest of the chapter and in compliance with our policy. The chapter's practices for monitoring proposed or ongoing transactions for conflicts of interest and dealing with potential or actual conflicts are contained in the chapter's written policy regarding conflicts of interest for directors and officers. The persons covered under the policy include all "interested persons" meaning all directors, officers or members of a committee with board-delegated powers who has a direct or indirect financial interest in a transaction with the chapter. All interested parties are requested to annually disclose any potential conflicts to the president's advisory committee which will determine if a conflict actually exists. Any "interested person" is removed from the determination process. If the committee decides that a conflict is present in a transactions or arrangement, alternatives are investigated by a disinterested person or committee. In the event that none are proposed, the committee holds a majority vote as to whether to enter into the transaction or arrangement.”

“The process for determining the compensation of the chapter's executive director is as follows: the chapter president appoints a budget committee which consists of members of the chapter's advisory committee (the chapter governor, president, vice president and treasurer) and an independent board member. The budget committee meets annually on several occasions to review and approve the operating budget for the chapter and to determine the executive director's compensation. The budget committee reviews the executive director's performance, the financial performance of the chapter and comparability data assembled by neca's financial performance report summaries, including comparable compensation information from neca and other neca chapter's 990 forms and from a national compensation study of association chief staff executives. The organization also hired a third party consultant to conduct a compensation survey. The budget committee, meeting separately from the executive director, then deliberates and determines the compensation of the executive director. The budget committee negotiated a written employment agreement with the executive director. The terms and conditions of the written employment agreement including compensation was presented to the entire board for discussion and approval. The committee then presents the budget to the entire board for discussion and approval. The budget approval is contemporaneously made part of the written minutes of the board meeting. This process was last completed in november of 2023 for the 2024 calendar year. Form 990, part vi, section b, line 15b: the organization has one employee that meets the irs definition of key employee, the director of business development. The compensation review process for that individual is as follows: the chapter president appoints a budget committee which consists of members of the chapter's advisory committee, (the chapter governor, president, vice president and treasurer) and an independent board member. The budget committee meets annually on several occasions to review and approve the operating budget for the chapter and to determine the director of business development's compensation. The budget committee reviews the director of business development's performance, the financial performance of the chapter and comparability data assembled by neca's financial performance report summaries, including comparable compensation information from neca and other neca chapter's 990 forms, and receives input from the executive director. The budget committee, meeting separately, then deliberates and determines the compensation for the director of business development. The committee then presents the budget to the entire board for discussion and approval. The budget approval is contemporaneously made part of the written minutes of the board meeting. This process was last completed in november of 2023 for the 2024 calendar year.”

“The organization makes its governing documents, conflict of interest policy and financial statements available to the public upon request.”