Play Rugby Inc.

“Upon completion of the form 990, it is submitted electronically to play rugby's finance committee for review. The finance committee is chaired by play rugby's treasurer and consists of four board members. The finance committee meets to discuss the 990 and submits any questions, either in writing to the executive director, or by inviting the executive director to attend the meeting and answer questions live. Upon the finance committees satisfaction with the form 990 after any revisions have been made, the final 990 is submitted to the board with a recommendation from the finance committee for the executive committee of the board to approve the 990. Approval can be received by a majority of the executive committee.”

“Per our audit committee charter, the process and responsibility for upholding the conflict of interest policy is handled by the audit committee annually. All new/elected board members and officers are required to sign a statement when they join the board agreeing to the terms of the policy. Thereafter, annually, the chairman of the audit committee (who is also legal advisor to the executive committee) submits the conflict of interest policy along with any changes to the chairman of executive committee, who in turn reiterates the policy to the board at one of the first two board meetings of the year. Board members are asked to re-sign the policy to acknowledge their understanding and adherence to the policy. If a conflict were to occur, the person who has a conflict shall not participate in or be permitted to hear the board's or board committee's discussion of the matter except to disclose material facts and to respond to questions. Such person shall not attempt to exert his or her personal influence with respect to the matter, either at or outside the meeting. A person who has a conflict with respect to a contract or transaction that will be voted on at a meeting shall not be counted in determining the presence of a quorum for purposes of the vote.”

“Compensation for the executive director is determined by the board of directors, and is based on market research for comparable positions in comparable geography. Play rugby usa hired a new executive director in 2018 for the first time, upon the departure of the organization's founder, who previously held the role. The hiring process was rigorous, followed standard accepted practices for hiring an organization's chief executive. The process was conducted by an independent search committee of the board, and was advised by independent third parties, youth inc. And raffa. The process and approval were documented in the hiring process, through a formal recommendation from the committee to the board of directors, and the hire was made by a vote of approval by the board of directors, which included approval of the new executive director's compensation. The ceo's compensation is unchanged from the prior year. The review of the compensation for the executive director was last conducted in 2020.”

“The organization makes its form 990 available for public inspection as required under section 6104 of the internal revenue code. The return is posted on guidestar.org and other similar types of websites. In addition, the financial statements, conflict of interest policy, articles of incorporation and by-laws are also available upon written request at 252 west 37th street, suite 400, new york, ny 10018 or by calling the organization directly at (212) 757-3421.”

“The organization utilized the services of a professional employer organization ("peo") for part of the year and w-2 forms are issued under the ein of the peo.”

“The organization has a committee that assumes responsibility for oversight of the review of its financial statements and selection of an independent accountant. The process has not changed from the prior year.”