Rome Cemetery Association

“Current member of the board of directors is the sister of the cemetery superintendent”

“Cemetery lot owners and their heirs have voting rights.”

“Cemetery lot owners meet annually to elect members of the board of directors. Board members must be lot owners to be eligible for board positions. Each lot owner is entitled to one vote. If there are multiple lot owners, then only one of the owners may cast a vote at the meeting.”

“Lot owners are allowed to vote on any proposed changes to the governing instrument, by laws, cemetery rules and regulations presented at the annual meeting.”

“Financial statements and form 990 are reviewed by the treasurer and at least one additional board member. The financial statements and form 990 are submitted to the new york state department of state division of cemeteries with the new york state annual report of cemetery corporation. The new york report requires at least two signatures by members of the cemetery board at submission. Reports and form 990 are reviewed before the reports are signed and submitted. Details of the form 990 and financial statements are reviewed by the treasurer and the board at the annual meeting of cemetery lot owners. The form 990 is compared with the annual new york state report at least triennially by the new york state division of cemeteries auditor who audits the cemeteries records and books.”

“Board members are required to annually review their activities with the cemetery and those providing services to the cemetery to determine whether or not there is any conflict of interest. Each board member provides the cemetery board with a signed statement, reviewed and updated annually indicating the existence of any conflict of interest or lack of any conflict of interest with the cemetery activities, services or functions.”

“Financial statements, form 990, new york state annual report of cemetery corporations, and conflict of interest policy statement are available for public inspection during regular office hours at the cemetery offices located at jervis avenue, rome new york every monday, wed. And friday from 9 a.m. To 1 p.m. A public inspection folder containing all current financial reports is maintained by the cemetery office manager. All lot owners are provided with a copy of the cemetery rules and regulations upon lot purchase. These documents are also available to the public upon request.”