Greystone Programs Inc.

“A draft form 990 is provided to the organization and is reviewed by the chief executive officer, the chief financial officer, along with the assistant executive director of operations and any issues are addressed. A copy of form 990 is provided to the entire governing body following finance committee review and approval.”

“At least annually, all board members and key personnel of the agency receive training from our corporate compliance officer (cco). They are provided with a copy of the agency's corporate compliance guide and a copy of the agency's conflict of interest policy. They are all required to complete an annual conflict of interest statement which is reviewed by the audit committee chairperson and kept on file by the cco. The conflict of interest policy is also presented and the conflict of interest statement is signed prior to appointment of new board members and prior to hire of officers and key employees. These statements are also reviewed by the audit committee chairperson and kept on file by the coo. The conflict of interest policy covers all board members, officers (ceo, cfo) and any (employee) directors who hold positions that approve budgets, have corporate credit cards or have authority to engage in contracts on behalf of the agency, or have substantial influence over the affairs of the agency. Any conflict of interest that arises from a director is reviewed by the ceo and cco. Any conflict of interest that arises from the ceo or cfo would be reviewed by the board of directors. Any conflict of interest that arises from a board member would be reviewed by the board president and audit committee chairperson and, if necessary, disclosed to the entire board of directors. If a potential or actual conflict exists, the board will inform the member of the basis of such belief and afford the member an opportunity to respond. The board will disclose the conflict of interest and how the conflict was handled. The person with the actual conflict of interest will be prohibited from voting on the matter that gives rise to the conflict. If there has been substantial and repeated failures to disclose actual conflicts of interest, the board may take appropriate disciplinary and corrective action, including removal of the member.”

“The chief executive officer's compensation is determined by the personnel committee of the board of directors using data from 990's and other information. The decision of the board in determining the chief executive officer's compensation is contemporaneously documented in the board of directors minutes. Comparability data is used by the chief executive officer to determine starting salaries of other employees such as the chief financial officer and assistant executive directors. Such compensation is within the budget approved by the board of directors. The decision of the chief executive officer in determining such compensation is contemporaneously documented in the personnel file. The process last occurred in 2022.”

“The organization makes its form 990, governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“The organization's entire board of directors assumes responsibility for oversight of the audit of its financial statements and the selection of an independent accountant. The process has not changed from the prior year.”