Civic Intelligence

Upstate Films Ltd

EIN 14-1546573 • 501(c)3 • Rhinebeck, NY

Profile

Upstate is to provide the public with an awareness of film as both an art form and medium of communication. Upstate is a fine arts center and offers a broad spectrum of films.

6415 Montgomery StreetRhinebeck, NY 12572

www.upstatefilms.org

Siviq Scores

Precomputed percentiles relative to similar nonprofits. These scores are descriptive rather than judgmental.

Liabilities / Assets

83rd percentile

0.51x

Higher debt load relative to assets than 83% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Source year 2024

Liabilities / Revenue

85th percentile

0.71x

Higher debt load relative to revenue than 85% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Source year 2024

Net Margin

68th percentile

15%

Higher net margin than 68% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Source year 2024

Top Officer Pay

Score unavailable

No value available

No filing with officer rows is available for this organization yet.

Asset Growth

73rd percentile

15%

Faster asset growth than 73% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Annualized from 2023 to 2024

Revenue Growth

80th percentile

37%

Faster revenue growth than 80% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Annualized from 2023 to 2024

Balance Sheet
Liabilities / Assets83rd percentile

Assets

Up

$2,665,010

Up $347,746 (+15%) from 2023

Liabilities

Up

$1,349,090

Up $39,927 (+3.0%) from 2023

Net Assets

Up

$1,315,920

Up $307,819 (+31%) from 2023

Operations
Liabilities / Revenue85th percentileNet Margin68th percentile

Revenue

Up

$1,899,077

Up $510,672 (+37%) from 2023

Expenses

Up

$1,609,658

Up $240,778 (+18%) from 2023

Net Income

Up

$289,419

Up $269,894 (+1382%) from 2023

Trend Graphs

Balance Sheet Trend

Asset Growth73rd percentile

Grouped bars show assets, liabilities, and net assets across loaded filings.

$3.0M$2.0M$1.0M$0Assets 2011: $895,679Liabilities 2011: $75,951Net Assets 2011: $819,7282011Assets 2012: $974,682Liabilities 2012: $100,530Net Assets 2012: $874,1522012Assets 2013: $1,184,371Liabilities 2013: $158,455Net Assets 2013: $1,025,9162013Assets 2014: $1,036,062Liabilities 2014: $72,308Net Assets 2014: $963,7542014Assets 2015: $1,057,359Liabilities 2015: $55,028Net Assets 2015: $1,002,3312015Assets 2016: $1,060,980Liabilities 2016: $69,975Net Assets 2016: $991,0052016Assets 2017: $1,003,094Liabilities 2017: $49,007Net Assets 2017: $954,0872017Assets 2018: $967,221Liabilities 2018: $54,238Net Assets 2018: $912,9832018Assets 2019: $1,032,531Liabilities 2019: $64,066Net Assets 2019: $968,4652019Assets 2020: $961,344Liabilities 2020: $85,493Net Assets 2020: $875,8512020Assets 2021: $1,130,620Liabilities 2021: $195,241Net Assets 2021: $935,3792021Assets 2022: $2,014,019Liabilities 2022: $1,048,710Net Assets 2022: $965,3092022Assets 2023: $2,317,264Liabilities 2023: $1,309,163Net Assets 2023: $1,008,1012023Assets 2024: $2,665,010Liabilities 2024: $1,349,090Net Assets 2024: $1,315,9202024

Highlighted filing

2024

Assets$2,665,010
Liabilities$1,349,090
Net Assets$1,315,920
Open 2024 Filing

Operations Trend

Revenue Growth80th percentile

Revenue, expenses, and net income by year, with the latest filing highlighted.

$2.0M$1.5M$1.0M$500K$0-$500KRevenue 2011: $912,485Expenses 2011: $903,515Net Income 2011: $8,9702011Revenue 2012: $970,442Expenses 2012: $916,018Net Income 2012: $54,4242012Expenses 2013: $895,6192013Revenue 2014: $899,704Expenses 2014: $961,866Net Income 2014: -$62,1622014Revenue 2015: $963,344Expenses 2015: $924,767Net Income 2015: $38,5772015Revenue 2016: $924,292Expenses 2016: $926,254Net Income 2016: -$1,9622016Revenue 2017: $915,123Expenses 2017: $966,240Net Income 2017: -$51,1172017Revenue 2018: $919,353Expenses 2018: $971,016Net Income 2018: -$51,6632018Revenue 2019: $1,040,078Expenses 2019: $992,803Net Income 2019: $47,2752019Revenue 2020: $705,849Expenses 2020: $797,135Net Income 2020: -$91,2862020Revenue 2021: $563,755Expenses 2021: $544,766Net Income 2021: $18,9892021Revenue 2022: $1,312,594Expenses 2022: $1,219,078Net Income 2022: $93,5162022Revenue 2023: $1,388,405Expenses 2023: $1,368,880Net Income 2023: $19,5252023Revenue 2024: $1,899,077Expenses 2024: $1,609,658Net Income 2024: $289,4192024

Highlighted filing

2024

Revenue$1,899,077
Expenses$1,609,658
Net Income$289,419
Open 2024 Filing

Filings

Most recent year

2024 • Form 990Facts available. Structured filing facts are available, but richer extracted sections are limited.

Open filing
Assets
$2,665,010
Liabilities
$1,349,090
Net assets
$1,315,920
Revenue
$1,899,077
Expenses
$1,609,658
Net income
$289,419
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Facts available. Structured filing facts are available, but richer extracted sections are limited.$2.67$1.35$1.32$1.90$1.61$0.29
2023Summary only. Only limited summary data is available for this year.$2.32$1.31$1.01$1.39$1.37$0.02
2022XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$2.01$1.05$0.97$1.31$1.22$0.09
2021XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$1.13$0.20$0.94$0.56$0.54$0.02
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.96$0.09$0.88$0.71$0.80$0.09
2019Facts available. Structured filing facts are available, but richer extracted sections are limited.$1.03$0.06$0.97$1.04$0.99$0.05
2018Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.97$0.05$0.91$0.92$0.97$0.05
2017Facts available. Structured filing facts are available, but richer extracted sections are limited.$1.00$0.05$0.95$0.92$0.97$0.05
2016Detailed filing. Detailed filing data is available for this year.$1.06$0.07$0.99$0.92$0.93$0.00
2015Detailed filing. Detailed filing data is available for this year.$1.06$0.06$1.00$0.96$0.92$0.04
2014Detailed filing. Detailed filing data is available for this year.$1.04$0.07$0.96$0.90$0.96$0.06
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$1.18$0.16$1.03$0.90
2012Summary only. Only limited summary data is available for this year.$0.97$0.10$0.87$0.97$0.92$0.05
2011Summary only. Only limited summary data is available for this year.$0.90$0.08$0.82$0.91$0.90$0.01
Latest Filing Detail
Jump To
Filing Snapshot
Filing Period
Jul 1, 2023 to Jun 30, 2024
Signed
May 14, 2025
Return Version
2023v6.0
Gross Receipts
$2,784,007
Mission and Program Overview

Mission

Upstate films connects the hudson valley with transformative cinematic experiences.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$907,657$1,559,402▲ $651,745
Investments in Publicly Traded Securities$955,421$718,001▼ $237,420
Pledges and Grants Receivable$27,941$90,140▲ $62,199
Cash and Non-Interest-Bearing Accounts$46,540$66,076▲ $19,536
Prepaid Expenses and Deferred Charges$25,481$25,659▲ $178
Inventories for Sale or Use$7,929$7,928▼ $1
Savings and Temporary Cash Investments$76,874$5,253▼ $71,621
Accounts Receivable$4,124$220▼ $3,904
Total Assets$2,317,264$2,665,010▲ $347,746
Other Assets Total$265,297$192,331▼ $72,966
Liabilities
Mortgage Notes Payable Secured by Investment Property$929,434$1,011,712▲ $82,278
Other Liabilities$268,790$197,389▼ $71,401
Accounts Payable and Accrued Expenses$107,628$89,663▼ $17,965
Deferred Revenue$3,311$50,326▲ $47,015
Total Liabilities$1,309,163$1,349,090▲ $39,927
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$895,778$1,303,670▲ $407,892
Net Assets With Donor Restrictions$112,323$12,250▼ $100,073
Total Net Assets Fund Balance$1,008,101$1,315,920▲ $307,819
Total Liabilities and Net Assets / Fund Balance$2,317,264$2,665,010▲ $347,746

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$1,110,872$501,549$1,612,421
Equipment$265,818$293,976$559,794
Land$182,712-$182,712
Other Assets Org$192,331--
Compensation and Service Providers
Top Officer PayScore unavailable

Employees

NameTitleFull / Part TimeBaseTotal
Paul SturtzCo-directorFT$84,616$84,616
Jason SilvermanCo-directorFT$76,923$76,923

Board Members and Trustees

NameTitle
Allen CoulterCo-chair
Barbara HusebyCo-chair
Chip BohlBoard Member
Elissa FederoffBoard Member
Erik StangvikBoard Member
Griffin DunneBoard Member
Mackenzie Colgan ReinosoBoard Member
Sara ArnoBoard Member
Susan BodineBoard Member
Susan MercandettiBoard Member
Tom BullardBoard Member
Judith KeeferTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$1,086,918
Program Service Revenue
$676,213
Investment Income
$42,482
Other Revenue
$93,464
All Other Contributions
$757,072
Change in Net Assets
$289,419

Audited Revenue Reconciliation

Revenue per Audited Statements
$2,030,164
Revenue Not Reported on Financial Statements
$-131,087
Revenue Not Reported on Form 990
$36,809
Other Revenue Adjustments
$-131,087
Total Revenue per Audited Statements
$2,066,973
Total Revenue per Form 990
$1,899,077
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Other Expenses$869,059
Salaries, Compensation, and Employee Benefits$736,673
Total Fundraising Expense$160,542
Grants and Similar Amounts Paid$3,926
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$330,860$75,690$84,453$491,003
Current Officers, Directors, Trustees, and Key Employees$115,776$26,487$29,552$171,815
Occupancy$165,477-$5,118$170,595
Fees for Services Other$89,546$20,347$3,892$113,785
Advertising$56,874-$1,759$58,633
Payroll Taxes$38,471$8,801$9,820$57,092
Office Expenses$45,720$5,634$1,769$53,123
Depreciation Depletion$47,463$2,637$2,637$52,737
Interest-$25,753-$25,753
Insurance$6,209$17,384$1,242$24,835
Fees for Services Accounting$2,237$19,016$1,119$22,372
All Other Expenses$17,970-$693$18,663
Information Technology$12,628-$4,209$16,837
Other Employee Benefits$11,296$2,584$2,883$16,763
Other Expenses$12,699-$1,692$14,391
Travel$3,492$708$938$5,138
Grants to Domestic Orgs$3,926--$3,926
Total Functional Expenses$1,244,075$205,041$160,542$1,609,658

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Audited Statements$1,759,154
Expenses per Audited Statements$1,609,658
Total Expenses per Form 990$1,609,658
Expenses Not Reported on Form 990$149,496
Expenses Not Reported on Financial Statements$0
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Direct Expenses$42,003
Fundraising Gross Income$22,985
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Jubilee$172,985$22,985$2,350$20,635
Total Events$172,985$22,985$42,003$-19,018
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Operating Lease Liability$197,389
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section B, Line 11B

“Organization's process to review form 990 the form 990 is prepared by an independent accounting firm. Management will conduct an initial review of the form 990 and then present to the organization's executive committee. Electronic copies of the form 990 are provided to board members prior to filing the form with the irs.”

Form 990, Part VI, Section B, Line 12C

“Officers, directors, committee members, staff members and consultants are subject to the organization's conflict of interest policy. Any conflict of interest identified, requires the affected individual to refrain from participation in discussing any decision on the conflict. Conflicts are monitored on an ongoing basis to assure compliance.”

Form 990, Part VI, Section B, Line 15

“The board of directors establishes the compensation of the executive director, officers, and key employees.”

Form 990, Part VI, Section C, Line 18

“Copies of the form 990 and financial statements are kept at the organization's offices and are available to the public. In addition, electronic copies are available on guidestar.”

Form 990, Part VI, Section C, Line 19

“Copies of the form 990 and financial statements are kept at the organization's offices and are available to the public. In addition, electronic copies are available on guidestar. Governing documents are available upon request.”

Filing and Contact Details

Filer

Filer Name
Upstate Films Ltd
EIN
14-1546573
Phone
5056607139
Address
6415 MONTGOMERY STREET, RHINEBECK, NY 12572

Signing Officer

Name
Jason Silverman
Title
Co-director
Phone
5056607139
Signed
2025-05-14
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Allen Coulter
Formed
1972
Legal Domicile
Ny
Voting Board Members
12
Independent Board Members
12
Employees
34
Volunteers
12

Preparer

Firm
PKF O'CONNOR DAVIES ADVISORY LLC
Address
32 FOSTERTOWN ROAD, NEWBURGH, NY 12550
Preparer
Elisha Brestovansky
Phone
8455655400
Supplemental Narrative

Financial Statement Notes

PART X, LINE 2:

“The organization recognizes the effect of income tax positions only if those positions are more likely than not of being sustained. Management has determined that the organization had no uncertain tax positions that would require financial statement recognition of disclosure. The organization is no longer subject to examinations by the applicable taxing jurisdictions for tax years prior to june 30, 2021.”

PART XI, LINE 4B - OTHER ADJUSTMENTS:

“Cost of goods sold -89,084. Fundraising event -42,003.”

PART XII, LINE 2D - OTHER ADJUSTMENTS:

“Cost of goods sold 89,084. Fundraising event 42,003.”

Raw XML AppendixShowing 400 of 582 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/ActivityOrMissionDesc0UPSTATE FILMS CONNECTS THE HUDSON VALLEY WITH TRANSFORMATIVE CINEMATIC EXPERIENCES.
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IRS990/Form990PartVIISectionAGrp/ReportableCompFromOrgAmt70
IRS990/Form990PartVIISectionAGrp/ReportableCompFromOrgAmt80
IRS990/Form990PartVIISectionAGrp/ReportableCompFromOrgAmt90
IRS990/Form990PartVIISectionAGrp/ReportableCompFromOrgAmt100
IRS990/Form990PartVIISectionAGrp/ReportableCompFromOrgAmt110
IRS990/Form990PartVIISectionAGrp/ReportableCompFromOrgAmt1276923
IRS990/Form990PartVIISectionAGrp/ReportableCompFromOrgAmt1384616
IRS990/Form990PartVIISectionAGrp/ReportableCompFromRltdOrgAmt00
IRS990/Form990PartVIISectionAGrp/ReportableCompFromRltdOrgAmt10
IRS990/Form990PartVIISectionAGrp/ReportableCompFromRltdOrgAmt20
IRS990/Form990PartVIISectionAGrp/ReportableCompFromRltdOrgAmt30
IRS990/Form990PartVIISectionAGrp/ReportableCompFromRltdOrgAmt40
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IRS990/Form990PartVIISectionAGrp/ReportableCompFromRltdOrgAmt110
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IRS990/Form990PartVIISectionAGrp/TitleTxt4BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt5BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt6BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt7BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt8BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt9BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt10BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt11BOARD MEMBER
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IRS990/FormationYr01972
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IRS990/FSAuditedInd01
IRS990/FundraisingActivitiesInd01
IRS990/FundraisingAmt0150000
IRS990/FundraisingDirectExpensesAmt042003
IRS990/FundraisingGrossIncomeAmt022985
IRS990/GainOrLossGrp/OtherAmt01000
IRS990/GainOrLossGrp/SecuritiesAmt04263
IRS990/GamingActivitiesInd00
IRS990/GoverningBodyVotingMembersCnt012
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IRS990/GrantAmt03926
IRS990/GrantsToDomesticOrgsGrp/ProgramServicesAmt03926
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IRS990/GrantsToOrganizationsInd00
IRS990/GrantToRelatedPersonInd00
IRS990/GrossAmountSalesAssetsGrp/OtherAmt01000
IRS990/GrossAmountSalesAssetsGrp/SecuritiesAmt0758106
IRS990/GrossReceiptsAmt02784007
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IRS990/IncludeFIN48FootnoteInd01
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IRS990/IndivRcvdGreaterThan100KCnt00
IRS990/IndoorTanningServicesInd00
IRS990/InfoInScheduleOPartVIInd0X
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IRS990/IRPDocumentCnt026
IRS990/IRPDocumentW2GCnt00
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IRS990/LandBldgEquipBasisNetGrp/EOYAmt01559402
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IRS990/LoanOutstandingInd00
IRS990/LobbyingActivitiesInd00
IRS990/LocalChaptersInd00
IRS990/MaterialDiversionOrMisuseInd00
IRS990/MembershipDuesAmt0139846
IRS990/MembersOrStockholdersInd00
IRS990/MethodOfAccountingAccrualInd0X
IRS990/MinutesOfCommitteesInd01
IRS990/MinutesOfGoverningBodyInd01
IRS990/MissionDesc0UPSTATE FILMS CONNECTS THE HUDSON VALLEY WITH TRANSFORMATIVE CINEMATIC EXPERIENCES.
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IRS990/OtherEmployeeBenefitsGrp/ManagementAndGeneralAmt02584
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IRS990/OtherExpensesGrp/Desc0FILM ROYALTIES
IRS990/OtherExpensesGrp/Desc1EQUIPMENT RENTAL
IRS990/OtherExpensesGrp/Desc2REVENUE SHARE
IRS990/OtherExpensesGrp/Desc3SUPPLIES & MATERIALS
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IRS990/OtherExpensesGrp/FundraisingAmt2550
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IRS990/PrincipalOfficerNm0ALLEN COULTER
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IRS990/ProgramServiceRevenueGrp/RelatedOrExemptFuncIncomeAmt0676213
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IRS990/ProhibitedTaxShelterTransInd00
IRS990/PYBenefitsPaidToMembersAmt00
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IRS990/QuidProQuoContributionsInd00
IRS990/RcvFndsToPayPrsnlBnftCntrctInd00
IRS990/ReconcilationRevenueExpnssAmt0289419
IRS990/RegularMonitoringEnfrcInd01
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IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/CurrentTaxYearMinus2YearsAmt0937249
IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/CurrentTaxYearMinus3YearsAmt0520295
IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/CurrentTaxYearMinus4YearsAmt0197099
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IRS990ScheduleA/GrossInvestmentIncome509Grp/CurrentTaxYearMinus1YearAmt017677
IRS990ScheduleA/GrossInvestmentIncome509Grp/CurrentTaxYearMinus2YearsAmt016226
IRS990ScheduleA/GrossInvestmentIncome509Grp/CurrentTaxYearMinus3YearsAmt012295
IRS990ScheduleA/GrossInvestmentIncome509Grp/CurrentTaxYearMinus4YearsAmt027095
IRS990ScheduleA/GrossInvestmentIncome509Grp/TotalAmt0110512
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IRS990ScheduleA/GrossReceiptsAdmissionsGrp/CurrentTaxYearMinus1YearAmt0503284
IRS990ScheduleA/GrossReceiptsAdmissionsGrp/CurrentTaxYearMinus2YearsAmt0342314
IRS990ScheduleA/GrossReceiptsAdmissionsGrp/CurrentTaxYearMinus3YearsAmt043768
IRS990ScheduleA/GrossReceiptsAdmissionsGrp/CurrentTaxYearMinus4YearsAmt0480821
IRS990ScheduleA/GrossReceiptsAdmissionsGrp/TotalAmt02158882
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IRS990ScheduleA/InvestmentIncomeAndUBTIGrp/TotalAmt0110512
IRS990ScheduleA/InvestmentIncomeCYPct00.01900

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