Foothill Creative Arts Group

“The complete 990, including all schedules, was emailed to each member of the Board of Directors prior to the April board meeting. The board members reviewed the 990 and recommended any changes at the April meeting. The board approved the final document and instructed staff to file with proper authorities.”

“The Conflict of Interest Policy was voted on and put into place at the April 12, 2009 meeting of the Board of Directors. All officers, directors and key employees are required to disclose interest that could give rise to conflicts on the Conflict of Interest Contract. The contract requires that any potential conflict of interest be included in written form and submitted annually to the Board. The contract also states that a member with the conflict shall refrain from discussion of and voting on any issue of which they may have a conflict.”

“Annually an executive session of the Board of Directors is held to discuss the compensation of the Executive Director. At this meeting members of the board evaluate the performance of the Executive Director, discuss the current salary in comparison with other directors at similar organizations, and determine if a pay adjustment is warranted. The meeting is attended by all independent members of the Board of Directors and is documented by the Secretary of the Board.”

“The Exective Director is the only key employee.”

“The Public Disclosure Policy was voted on and put into place at the April 12, 2009 meeting of the Board of Directors. Any person seeking hard copies of governing documents, Conflict of Interest Policy, and the 990s, shall ask in writing, or in person. Copies will be sent within 14 days after receipt of copy and postage costs.”

“Part VIII, line 2a: The $38,162 decrease in salaries reflects two primary factors: closures and staff displacement in the first quarter due to regional fire and closures with limited on-site staffing in September during roof HVAC replacement. Part VIII, line 8c: Due to regional fire , the Garden Tour Fundraiser was cancelled and replaced with a one-time birthday fundraiser, which is reflected in the line item. While this resulated in higher revenue for this event, it primarily represents a shift in the timing of contributions that would otherwise have been received through the annual campaign.”

“Part X, line 11 Investment-publically traded securties are recorded on a cost basis. The market value of these investments at the end of the year is $80,910.”

“Part XI, line 5 Investments are recorded on a cost basis. Therefore, net unrealized loss on investments in the amount of $16,777 are not reported on the Reconciliation of Assets.”