Institute of Heartmath

“Copies of the final draft are emailed to Board of Directors for review before the 990 is approved and filed.”

“Conflict of Interest Disclosure Form is sent annually to officers, directors/trustees and key employees to disclose potential conflicts of interest. Compliance Officer serves on the Board and issues are examined for potential conflict of interest. Board members are recused from discussion and vote on any and all issues that have or may potentially have a conflict of interest.”

“COMPARABILITY DATA IS ASSEMBLED FOR BOARD BY NON-INVOLVED STAFF ( MORE THAN ONE SOURCE FOR EACH POSITION - SAME SOURCES FOR ALL POSITIONS - REVIEWED FROM COPIES OF DOCUMENTS FROM SOURCES NOT COMPILED REPorTS). WHEN THE BOARD DECIDES THERE IS TO BE A CHANGE IN SALARIES/WAGES, THE BOARD REVieWS THE COMPARABILITY DATA FOR OFFICERS, MANAGEMENT AND KEY EMPLOYEE STAFF AND DELIBERATES AND DECIDES ON THE COMPENSATION. THE BOARD ALSO ISSUES GUIDELINES TO MANAGERS FOR COMPENSATION CHANGES TO BE APPLIED UNIVERSALLY FOR NON-MANAGEMENT STAFF. MANAGEMENT STAFF THAT SERVE ON THE BOARD ARE RECUSED FROM REVIEWS, DISCUSSION AND VOTING PERTAINING TO THEMSELVES. PROCESS IS RECORDED IN BOARD MINUTES.”

“Documents are available on request. if requester will not or can not supply an email address where the documents can be delivered, then advance payment of a copy fee of $.20 USD per page is required plus actual postage and valid postal address(if mailing the documents). Individuals may view the documents onsite during office hours barring unusual circumstances. Requests are fulfilled within 2 weeks of receipt of the request or payment of required fees(if applicable), and the information required to fulfill the request. ADDITIONAL CHARGES AND/OR TIME MAY BE ADDED FOR REQUESTS FOR NON-STANDARD DOCUMENTS THAT INCUR ADDITIONAL RETRIEVAL COSTS FOR THE ORGANIZATION.”

“OUTSIDE SERVICES: Program service expenses 139,232. Management and general expenses 2,386. Fundraising expenses 12,937. Total expenses 154,555. catering: Program service expenses 2,129. Management and general expenses 0. Fundraising expenses 79. Total expenses 2,208. outside services 1099: Program service expenses 299,174. Management and general expenses 346. Fundraising expenses 2,590. Total expenses 302,110. SALES COMMISSIONS: Program service expenses 6,987. Management and general expenses 0. Fundraising expenses 0. Total expenses 6,987.”

“$218,561 of the $268,103 management and general expenses are indirect costs. Indirect costs are expenses shared by the entire organization, such as: expenses for managerial, facilities and clerical staff positions that serve the whole organization, contributing to program activities as well as support activities. Some nonprofits allocate indirect costs to programs so their management and general expenses appear lower. If we allocated the $218,561 indirect costs, then $11,601 would go to management and general and fundraising (support) and $206,961 would go to programs, making our total support expense $126,096 or 6.1% and programs $1,940,966 or 93.9 % of total expenses.”