Marin Community Clinic

“Changes to organizational documents: during fy16, the organization amended its bylaws to include the following significant changes: - addition of an annual review and approval of the cash and board designated funds policy and investment policy statement. - board approval necessary to authorize the use of board designated special reserve with a 2/3 majority vote. - modification of the 2/3 vote requirement would require a 2/3 vote for passage.”

“990 review policy: the audit committee reviews the form 990 prior to filing and works with the executive committee and management to implement any changes. The executive committee reports to the board and the board approves the form 990 which is recorded in its regular meeting minutes.”

“Monitoring compliance with conflict of interest policy: annually members of the board as well as mcc key employees are provided with a copy of the current conflict of interest policy. Board members as well as mcc key employees are required to self disclose any potential conflict of interest. Contracts and major purchases are also scrutinized for potential conflict of interest. The policies of marin community clinic board of directors require regular disclosure of member (1) affiliations (as trustee, board member, officer, employee, advisory committee member, development committee member, volunteer, etc.) with any other organization with which mcc may have a financial relationship, and (2) affiliations of persons with whom you have a close personal relationship (such as a member of the your immediate family or a member of your household) with any other organization with which the mcc may have a financial relationship. Employees, volunteers and board members have a continuing responsibility to advise the board secretary of additional affiliations as they may arise. Any conflict of interest will be reviewed on a case by case basis along with any appropriate disciplinary and corrective action.”

“Compensation setting procedure: the organization's hr director obtains industry compensation data from local and state resources to be used for comparison purposes. Data from association surveys (nachc, cpca) and any recommendations are reviewed and reported to the executive committee for approval and discussion. The board reviews the ceo's pay rate annually or as necessary if there is a change in staff. Review of other officer or key employee compensation: ceo reviewed 2015 by board chair cfo reviewed 2015 by ceo coo reviewed 2015 by ceo cmo reviewed 2015 by ceo cdo reviewed 2015 by ceo”

“Document disclosure: the organization's governing documents, conflict of interest policy, and financial statements are made available upon written request. Requested documents will be mailed to the requestor.”

“New program services: during the fiscal year, the following services were added to the organization's scope of services: physical medicine and rehabilitation, diagnostic radiology, nutrition, and emergency coverage during and after hours.”

“Other program services: health education - asthma, cardio, chronic pain, diabetes, healthy eating.”