Rhododendron Species Foundation

“Charles sale, director, and margaret charlton, director - family relationship. Diane thompson, director, and paul thompson, director - family relationship.”

“There are two classes of membership: voting memberships consist of dues-paying members on an individual basis. Nonvoting memberships consist of garden clubs and affiliates, organization chapters and study clubs, arboretum units, and any other state, national or international horticulture groups. Any person whose sustantial services to the organization merits recognition may be elected by the board of directors as an honorary director. Honorary directors shall not have voting rights.”

“An annual meeting of voting members is held for the election of directors whose terms expire. Special meetings for voting members may be called at any time by the president, or by not less than ten members of the board of directors, or by members having at least one-fifth of the votes entitled to be cast at such a meeting.”

“Thirty voting members or 10% of the voting membership shall constitute a quorum. The vote of a majority of the voting members at a meeting in which a quorum is present shall be necessary for the adoption of any matter. In addition, all actions taken by the executive committee shall be by an affirmative vote of at least four voting members.”

“Form 990 is reviewed by the executive director and treasurer prior to being signed by the treasurer.”

“The organization's conflict of interest policy is monitored and enforced by the executive director through periodic meetings (at least anually) with the employees and directors. Employees and directors are required to disclose any potential conflict of interest as defined in the conflict of interest policy.”

“The organization's governing documents, conflict of interest policy and financial statements are made available to the public as requested upon approval of the executive director and president.”

“The process for the executive committee oversight of the review of the finanical statements has not changed from the prior year.”