Pacific University

“A draft of the form 990 for fiscal year 2022-2023 will be sent to each member of the board before filing. The committee has delegated the audit committee to review the form 990. This review process will take place before the form 990 is filed and will include parties from the tax firm involved, the controller, the vp for finance & administration, and the audit committee. After review and prior to filing, a copy of the return will be provided to each board member, preferably by email transmission.”

“The board of trustees conflict of interest policy is included as article 6, section 5 of the bylaws which govern the actions of the board of trustees of pacific university. A)trustees shall disclose to the board any possible conflict of interest at the earliest practical time. A trustee shall be considered to have a conflict of interest if (i) such trustee has existing or potential financial or other interests which impair or might reasonably appear to impair such member's independent, unbiased judgment in the discharge of such trustee's responsibilities to the university, or (ii) such trustee is aware that a member of his or her family, or any organization in which such trustee (or member of his or her family) is an officer, director, employee, member, partner, trustee or controlling stockholder, has such existing or potential financial or other interests. For the purposes of this provision, a family member is defined as a spouse, parent, sibling, child and any other relative if residing in the same household as the trustee. B) all trustees and committee members shall refrain from conflicts of interests, the perception of conflicts of interest and requesting special favors. However, if conflicts do occur, trustees and committee members should disclose their interest during the transaction of business and abstain from voting on issues where a conflict is present. Annually, board members receive a copy of the conflict of interest statement and are required to complete a disclosure statement. This statement is returned to the office of the president and kept on file. The president and chairman of the board follow-up with the board members regarding completing the disclosure statement. The office of the president monitors receipt of the signed statement to ensure all board members complete the disclosure. All responses are reviewed by the president. If a member discloses a conflict of interest, a copy is sent to the vp of finance. Additionally, upon discovery of a possible conflict of interest or at any other time requested by the committee of trustees, trustees will be asked to complete a conflict of interest disclosure statement and return it to the office of the president. The university's institutional conflict of interest policy for all employees, including officers, requires employees to disclose all conflicts of interest with the university. A copy of this conflict of interest policy is delivered electronically to employees annually and is included among university institutional policies posted in the human resources web page online. Www.pacificu.edu/hr/policies/index.cfm this policy provides that a conflict of interest exists if an employee's actions, activities, or practices on behalf of the university either (a) result in preferential treatment or an improper gain or advantage to the employee, the employee's family or business associates, or (b) has a detrimental effect on the university's interests. A conflict of interest may occur when an employee fails to exercise due care, skill or judgment on behalf of the university in the performance of the employee's duties because of an interest inconsistent with the mission goals or work of the university. Employees must provide full disclosure of all facts and circumstances related to any transaction, contract or activity in which they are involved, or may become involved, that might directly or indirectly create a conflict of interest with the university. Disclosure is made to the employee's immediate supervisor who must report the matter to the vice-president of finance and administration. Failure to disclose a conflict of interest subjects the employee to discipline up to and including termination of employment. Section 4.10 of the university handbook governs faculty conflicts of interests related to outside consulting or participation in commercial or governmental enterprises that have the potential for creating a conflict of interest with university obligations. A confli”

“The bylaws of pacific university specifically state that the board of trustees is responsible to appoint the president and set appropriate conditions of employment which include compensation. The board shall establish the conditions of employment of other key institutional officers who serve at the pleasure of the president (in consultation with the board as may be appropriate). A committee of the board comprised entirely of individuals who do not have a conflict of interest will be authorized by the board to review compensation data and other employment information appropriate for the position of the president. In 2023-2024, the university contracted with an outside firm to conduct a benchmarking study in order to obtain competitive and relevant compensation data. This benchmarking study included relevant information about pacific university and the responsibilities and roles of the president and vice presidents, including vp university advancement, vp student life, cfo-vp finance & administration, and provost-vp academic affairs. Such information included a job description for each position, pacific's compensation philosophy, goals, roles and responsibilities and other pertinent information. In addition, the firm conducted a comprehensive survey of compensation packages of university presidents and vice presidents that included 11 peer institutions. The survey included requests of information on base compensation, bonuses, deferred compensation, and retirement programs and included various prerequisites. The firm monitored responses and analyzed the data and then prepared a report of the results. This benchmarking report also included recommendations of the range of percentiles for compensation based on the peer group and included recommendations regarding the structure of the package. Benchmarking studies are used by members of the board of trustee ("board") when reviewing compensation for the president or in selecting a new president. This benchmarking study conducted in 2013-2014 was shared with the chair of the board of trustees and other members of the board compensation committee. The board has responsibility to appoint the president and set appropriate conditions of employment, including compensation. When the board selects a new president, a vote process for approval is conducted through a special meeting of the board. At that meeting each member of the board who is present must call out their vote and their vote is recorded in the minutes. Then at the next regular board of trustees meeting a motion is made that must be passed appointing the next president. This is all fully documented in the minutes of the meeting. Determining compensation for key and other employees such as the university's vice presidents and deans are done by comparing compensation to medians of national data for institutions in our quartile for enrollment and our quartile for budget, or median of their counterparts for the professional schools. Their salaries are then set at or near the median of the relevant comparable salary data set, using the same methodology that is also applied to all faculty salaries.”

“Governing documents and pacific university's articles of incorporation are of record in the office of the oregon secretary of state. Current articles of incorporation and bylaws for the board of trustees are available from the office of the president of the university upon request. The institutional conflict of interest policy and the consensual relations policy are situated on the institution's human resources website at: www.pacificu.edu/hr/policies/index.cfm the university handbook is found online at: www.pacificu.edu/hr/policies/index.cfm financial statements are available on the institution's business office website at: www.pacificu.edu/offices/bo/stafffaculty/index.cfm all of the documents above are also available by request.”