Firehouse Projects

“The organizations governing body includes voting members with certain authority delegated to an executive committee for decisions on financial operational and policy matters ensuring efficient operations. When conflicts of interest arise-such as when a board member also serves as a paid director-the organizations policy excludes the affected member from voting on matters involving their compensation benefits or other potential conflicts. This process maintains impartiality and aligns decisions with the best interests of the organization. All actions by the executive committee are reported to the full board and all board members participate in major strategic and financial decisions.”

“Before filing Form 990 Firehouse Projects conducts a review process to ensure accuracy and transparency. Once the Form 990 is prepared a draft copy is provided to all members of the governing body including the board of directors. The board members are encouraged to review the form in detail and submit any questions feedback or suggested revisions. The Executive Director along with the organizations financial officer or designated accountant addresses any questions and makes necessary clarifications. The final version of Form 990 is then shared with all board members for a final review before filing. This review process helps ensure that all members are informed of the organizations financial and operational disclosures as part of their governance responsibilities.”

“Schedule O Part VI Line 12c - Monitoring and Enforcing Compliance with Conflict of Interest Policy Firehouse Projects has a written conflict of interest policy that requires all officers directors trustees and key employees to disclose any interests that could give rise to a conflict annually. The organization enforces this policy by requiring an annual review of disclosures from each board member and key employee. These disclosures are reviewed by a designated committee or the board of directors. If a potential conflict is identified the individual is required to recuse themselves from any discussion or decision-making related to the conflict. Regular board meeting minutes record these recusals ensuring consistent monitoring and adherence to the policy. This process helps maintain transparency and accountability within the organization.”

“Firehouse Projects makes its governing documents conflict of interest policy and financial statements accessible to the public to promote transparency and accountability. These documents are made available in the following ways: 1. Governing Documents: Copies of our governing documents including our articles of incorporation and bylaws are available upon written request. Members of the public may contact our main office to request copies. 2. Conflict of Interest Policy: The organizations conflict of interest policy is available for review by stakeholders upon request. It is also provided to new employees officers and board members as part of their onboarding materials. 3. Financial Statements: Our annual financial statements are available upon request to any interested parties.”