Empowerthem Collective

“As part of EmpowerTHEM Collective's commitment to transparency, compliance, and sound governance, the organization follows a structured review process for its annual IRS Form 990 filing. This process includes the following steps: Preparation and Initial Review: The Form 990 is prepared in collaboration with the Executive Director and operations team. The draft form is reviewed for accuracy, completeness, and alignment with the organization's financial records and programmatic reporting. Internal Staff Review: Once the draft is prepared, key leadership staff-including the Executive Director, and Program Leads-review the document to ensure that all program accomplishments and financial disclosures accurately reflect the organization's activities for the reporting year. Board Review and Approval: A complete draft of Form 990 is presented to the Board of Directors during a scheduled meeting. Board members receive the form in advance to allow adequate time for review and discussion. During the meeting, leadership walks through key sections of the form and answers questions to ensure board understanding and oversight. The board formally votes to approve the filing before submission. Filing and Public Availability: Upon board approval, the Form 990 is submitted to the IRS electronically by the organization's designated tax preparer. A copy of the final, filed Form 990 is retained in organizational records and is made available to the public upon request, in compliance with IRS Section 6104. Post-Filing Review and Documentation: Following submission, the form is archived internally and a summary is included in the organization's compliance tracker. The operations team evaluates the review process annually to identify any improvements for future filings.”

“The Board of Directors of EmpowerTHEM Collective reviews the Conflict of Interest Policy on an annual basis to ensure continued alignment with ethical standards, legal requirements, and the organization's mission. During the first board meeting of each fiscal year, all board members are provided with the policy and required to disclose any potential or actual conflicts of interest by completing and signing a disclosure form. The board collectively reviews the policy, discusses any disclosures, and takes appropriate action to manage or resolve conflicts in accordance with the policy guidelines. This annual review is documented in the meeting minutes and is a standing item on the board's governance calendar to promote transparency, accountability, and fiduciary responsibility.”

“In compliance with Section 6104, the organization makes its Form 1023 (or 1024 if applicable), Form 990, and Form 990-T (if applicable) available for public inspection upon request. These documents are also made accessible to board members and stakeholders during scheduled board meetings and organizational briefings. Interested parties may request copies in writing or by contacting the organization directly.”