New Mexico Activities Association

“The organization is comprised of member schools (high school and mid school level) that pay an annual fee to participate in the activities administered by the organization.”

“The board of directors is comprised of representatives nominated and elected from the member schools. The board consists of 13 voting members: 8 superintendents/private school chief executive officers or headmasters are elected to represent the 4 geographically determined areas (2 from each area (1 from small schools and 1 from large schools withing that area)). These individuals are nominated by the membership in their region and formally voted upon by the member schools within that region. 1 member serves as an at-large representative and is appointed by the president and affirmed by the board 2 members are appointed (2 from each of the 2 member public school districts with the largest k-12 student enrollment) and affirmed by the board annually. 1 member is appointed by the new mexico state school boards assocation and affirmed by the board annually. The chairperson of the commission also serves as a member of the board and is affirmed by the board annually.”

“Certain decisions are ratified by the membership at the organization's annual meeting”

“Written minutes are not maintained for closed executive ssessions of the board. These sessions are for discussing confidential personnel and other matters.”

“The organization executive director and finance officer review the form 990 in detail after completion. Form 990 is then presented at the next scheduled board meeting for final approval by the entire board.”

“The organization's policies prohibit any transaction that may represent a conflict of interest. Officers and directors must disclose any interests that could give rise to a conflict prior to engaging in any conflict situation. Compliance is monitored continuously.”

“The full nmaa board of directors reviews the executive director's contract on an annual basis. As part of the review, the performance of nmaa for the previous year and the expectations for the upcoming year are reviewed prior to finalizing the contract. Compensation of similar organizations is reviewed, and compensation decisions are incorporated into the annual budget, which is also approved by the full board.”

“Each employee's compensation is approved by the full board as part of the annual budget process.”

“Nmaa makes its governing documents, conflict of interest policy, and financial statements available to the public upon request at the organization's headquarters, 6600 palomas ne, albuquerque, nm 87109”

“Prior year rounding adjustment 1”