Civic Intelligence

Santa Fe Preparatory School

990 • Fiscal year 2024 • EIN 85-0165745

Jul 01, 2023 to Jun 30, 2024 • Filed on May 14, 2025

Organization ProfileSFPREP.ORG

View Organization Page

1101 Camino DE LA Cruz BlancaSanta Fe, NM 87505

(505) 982-1829

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

53rd percentile

0.36x

Higher debt load relative to assets than 53% of similar nonprofits.

2024 filings • NTEE B • $50M-$100M nonprofits • Source year 2024

Liabilities / Revenue

72nd percentile

2.16x

Higher debt load relative to revenue than 72% of similar nonprofits.

2024 filings • NTEE B • $50M-$100M nonprofits • Source year 2024

Net Margin

4th percentile

-76%

Higher net margin than 4% of similar nonprofits.

2024 filings • NTEE B • $50M-$100M nonprofits • Source year 2024

Top Officer Pay

62nd percentile

$378,342

Higher top officer pay than 62% of similar nonprofits.

Top officer pay equals 3.4% of source-year revenue.

2024 filings • NTEE B • $50M-$100M nonprofits • Source year 2024

Asset Growth

4th percentile

-9.7%

Faster asset growth than 4% of similar nonprofits.

2024 filings • NTEE B • $50M-$100M nonprofits • Annualized from 2023 to 2024

Revenue Growth

8th percentile

-28%

Faster revenue growth than 8% of similar nonprofits.

2024 filings • NTEE B • $50M-$100M nonprofits • Annualized from 2023 to 2024

Balance Sheet
Liabilities / Assets53rd percentile

Assets

Down

$65,907,214

Down $7,111,785 (-9.7%) from 2023

Net Assets

Down

$42,101,291

Down $7,375,690 (-15%) from 2023

Liabilities

Up

$23,805,923

Up $263,905 (+1.1%) from 2023

Revenue And Expenses
Liabilities / Revenue72nd percentileNet Margin4th percentile

Revenue

Down

$11,015,323

Down $4,185,507 (-28%) from 2023

Expenses

Down

$19,438,460

Down $274,823 (-1.4%) from 2023

Net Income

Down

-$8,423,137

Down $3,910,684 (-87%) from 2023

Historical Trend

Balance Sheet Trend

Asset Growth4th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$80M$60M$40M$20M$0Assets 2010: $21,111,971Liabilities 2010: $5,500,956Net Assets 2010: $15,611,0152010Assets 2011: $20,228,999Liabilities 2011: $3,760,159Net Assets 2011: $16,468,8402011Assets 2012: $20,953,820Liabilities 2012: $2,558,817Net Assets 2012: $18,395,0032012Assets 2013: $23,357,451Liabilities 2013: $2,873,446Net Assets 2013: $20,484,0052013Assets 2014: $28,616,598Liabilities 2014: $2,913,066Net Assets 2014: $25,703,5322014Assets 2015: $30,661,102Liabilities 2015: $2,727,808Net Assets 2015: $27,933,2942015Assets 2016: $31,995,060Liabilities 2016: $2,840,204Net Assets 2016: $29,154,8562016Assets 2017: $43,266,769Liabilities 2017: $11,677,800Net Assets 2017: $31,588,9692017Assets 2018: $41,690,878Liabilities 2018: $13,907,220Net Assets 2018: $27,783,6582018Assets 2019: $57,032,331Liabilities 2019: $16,736,528Net Assets 2019: $40,295,8032019Assets 2020: $56,010,684Liabilities 2020: $18,426,725Net Assets 2020: $37,583,9592020Assets 2021: $79,113,849Liabilities 2021: $20,396,605Net Assets 2021: $58,717,2442021Assets 2022: $76,530,803Liabilities 2022: $23,873,879Net Assets 2022: $52,656,9242022Assets 2023: $73,018,999Liabilities 2023: $23,542,018Net Assets 2023: $49,476,9812023Assets 2024: $65,907,214Liabilities 2024: $23,805,923Net Assets 2024: $42,101,2912024

Highlighted filing

2024

Assets$65,907,214
Liabilities$23,805,923
Net Assets$42,101,291
Open 2024 Filing

Operations Trend

Revenue Growth8th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$40M$20M$0-$20MExpenses 2010: $7,608,5572010Expenses 2011: $7,355,2212011Expenses 2012: $7,504,0622012Expenses 2013: $7,686,2632013Revenue 2014: $12,353,841Expenses 2014: $8,535,669Net Income 2014: $3,818,1722014Revenue 2015: $11,459,039Expenses 2015: $9,342,880Net Income 2015: $2,116,1592015Revenue 2016: $11,434,608Expenses 2016: $9,590,389Net Income 2016: $1,844,2192016Revenue 2017: $21,414,107Expenses 2017: $19,769,473Net Income 2017: $1,644,6342017Revenue 2018: $10,667,663Expenses 2018: $15,153,548Net Income 2018: -$4,485,8852018Revenue 2019: $29,249,695Expenses 2019: $17,080,218Net Income 2019: $12,169,4772019Revenue 2020: $14,863,584Expenses 2020: $16,628,371Net Income 2020: -$1,764,7872020Revenue 2021: $36,111,805Expenses 2021: $19,164,191Net Income 2021: $16,947,6142021Revenue 2022: $20,700,006Expenses 2022: $21,248,117Net Income 2022: -$548,1112022Revenue 2023: $15,200,830Expenses 2023: $19,713,283Net Income 2023: -$4,512,4532023Revenue 2024: $11,015,323Expenses 2024: $19,438,460Net Income 2024: -$8,423,1372024

Highlighted filing

2024

Revenue$11,015,323
Expenses$19,438,460
Net Income-$8,423,137
Open 2024 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2023 to Jun 30, 2024
Signed
May 14, 2025
Return Version
2023v6.0
Gross Receipts
$11,356,202
Mission and Program Overview

Mission

Santa fe preparatory school is an independent co-educational college preparatory day school, grades 7 through 12, dedicated to educational excellence.

Santa fe preparatory school is an independent co-educational college preparatory day school, grades 7 through 12, dedictaed to educational excellence.

Balance Sheet Detail
LineBeginningEndChange
Assets
Investments in Publicly Traded Securities$22,088,426$26,358,595▲ $4,270,169
Pledges and Grants Receivable$33,887,735$16,693,783▼ $17,193,952
Savings and Temporary Cash Investments-$14,407,592-
Land, Buildings, and Equipment, Net$8,005,113$7,843,998▼ $161,115
Accounts Receivable$415,709$120,881▼ $294,828
Cash and Non-Interest-Bearing Accounts$5,525,726$108,083▼ $5,417,643
Intangible Assets$94,638$94,638→ $0
Other Notes and Loans Receivable, Net$91,658$86,364▼ $5,294
Investments Other Securities$2,490,773$18,705▼ $2,472,068
Prepaid Expenses and Deferred Charges$197,646$-33,295▼ $230,941
Total Assets$73,018,999$65,907,214▼ $7,111,785
Other Assets Total$221,575$207,870▼ $13,705
Liabilities
Grants Payable$20,194,883$20,194,883→ $0
Deferred Revenue$2,642,319$3,629,565▲ $987,246
Accounts Payable and Accrued Expenses$704,816$-18,525▼ $723,341
Total Liabilities$23,542,018$23,805,923▲ $263,905
Net Assets / Fund Balance
Net Assets With Donor Restrictions$34,557,492$31,009,956▼ $3,547,536
Net Assets Without Donor Restrictions$14,919,489$11,091,335▼ $3,828,154
Total Net Assets Fund Balance$49,476,981$42,101,291▼ $7,375,690
Total Liabilities and Net Assets / Fund Balance$73,018,999$65,907,214▼ $7,111,785

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$6,394,393$8,722,110$15,116,503
Leasehold Improvements$927,880$841,273$1,769,153
Equipment$247,137$816,281$1,063,418
Other Land Buildings$100,372$340,433$440,805
Land$174,216-$174,216

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2023$23,479,331-▲ $3,029,943-$26,377,300
2022$21,774,390$512,939▲ $2,147,982-$23,479,331
2021$26,315,291$276,311▼ $3,672,873-$21,774,390
2020$21,480,355$33,200▲ $5,772,876-$26,315,291
2019$18,584,864$2,789,163▲ $706,226-$21,480,355
Compensation and Service Providers
Top Officer Pay62nd percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Aaron SchubachHead of SchoFT$314,862$63,480$378,342
Aaron SchubachHead of School-$314,862$63,480$378,342
John UtseyDirector ofFT$120,415$73,681$194,096
John UtseyDirector of It-$120,415$73,681$194,096
Bruce SachsCFOFT$131,221$28,201$159,422
Michael McneillAdvancementFT$130,172$4,372$134,544
Catherine MckenzieLibrary DireFT$105,256$4,372$109,628

Board Members and Trustees

NameTitle
Jenny KaufmanChair
Alice DunnTrustee
Bob BordenTrustee
Dennis RomeroTrustee
Dominic GarciaTrustee
Erik LitzenbergTrustee
Estevan GonzalesTrustee
Fred NathanTrustee
Guillermo BleichmarTrustee
Jenna ScanlanTrustee
Leslie RossTrustee
Liz BremnerTrustee
Miquela KorteTrustee
Randy DryTrustee
Thao MarquezTrustee
Sara AprilSecretary
David KoconTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$1,263,954
Program Service Revenue
$8,033,190
Investment Income
$1,711,700
Other Revenue
$6,479
All Other Contributions
$1,263,954
Change in Net Assets
$-8,423,137

Audited Revenue Reconciliation

Revenue per Audited Statements
$10,963,540
Revenue Not Reported on Financial Statements
$51,783
Revenue Not Reported on Form 990
$1,318,000
Total Revenue per Audited Statements
$12,281,540
Total Revenue per Form 990
$11,015,323
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$8,055,857
Grants and Similar Amounts Paid$7,647,613
Other Expenses$3,734,990
Total Fundraising Expense$391,874
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Grants to Domestic Individuals$7,267,811--$7,267,811
Other Salaries and Wages$4,141,486$1,434,647$218,318$5,794,451
Other Employee Benefits$1,218,347$436,564$68,731$1,723,642
Depreciation Depletion$527,748$43,258$5,768$576,774
Current Officers, Directors, Trustees, and Key Employees$383,866$133,501$20,397$537,764
Grants to Domestic Orgs$379,802--$379,802
All Other Expenses$303,203$14,401$1,953$319,557
Travel$302,037$250-$302,287
Insurance$209,440$75,008$11,801$296,249
Fees for Services Other$207,181$85,842-$293,023
Occupancy$134,985$48,343$7,607$190,935
Other Expenses$97,679$34,983$5,504$138,166
Office Expenses$79,501$9,328$37,844$126,673
Advertising$3,744$86,513$906$91,163
Information Technology$44,629$17,717-$62,346
Conferences and Meetings$31,695$11,260$13,045$56,000
Fees for Service Investment Mgmnt Fees-$51,783-$51,783
Total Functional Expenses$16,563,188$2,483,398$391,874$19,438,460

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Form 990$19,438,460
Expenses per Audited Statements$19,386,677
Total Expenses per Audited Statements$19,386,677
Expenses Not Reported on Financial Statements$51,783
International Activity

Grant and Assistance Recipients

RecipientLocationCategoryPurposeAmount
Navajo Preparatory SchoolFarmington, NMGovCollege Readiness$30,000
New Mexico Simon Scholars ProgramSanta Fe, NM501c3College Readiness$30,000
Pojoaque Valley SchoolsSanta Fe, NMGovCollege Readiness$30,000
Santa Fe Public Schools Avid PrograSanta Fe, NMGovCollege Readiness$30,000
South Valley AcademyAlbuquerque, NMGovCollege Readiness$30,000
The Masters ProgramSanta Fe, NMGovCollege Readiness$30,000
Upward Bound EspanolaEspanola, NM501c3College Readiness$30,000
Naca Inspired Schools NetworkAlbuquerque, NM501c3College Readiness$20,000
University of DenverDenver, CO501c3College Readiness$12,800
Academy for Technology andSanta Fe, NMGovCollege Readiness$10,000
University of PortlandPortland, OR501c3College Readiness$8,200
St Edwards UniversityAustin, TX501c3College Readiness$8,000
Occidental CollegeLos Angeles, CA501c3College Readiness$6,800
Southwestern UniversityGeorgetown, TX501c3College Readiness$6,000
Lawrence UniversityAppleton, WI501c3College Readiness$5,100
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Direct Expenses$244,878
Fundraising Gross Income$19,756
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Gala$19,756$19,756$4,990$14,766
Total Events$19,756$19,756$4,990$14,766
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 11B

“Once the form 990 is reviewed by management and the audit committee of the board, the school emails a draft to each board member for their review. At the next board meeting, the board members discuss any issues they may have.”

Form 990, Page 6, Part VI, Line 12C

“Santa fe preparatory school monitors conflicts of interest annually. The contracts that the faculty and staff sign every year have a clause that prohibits conflicts of interest, and if any employee seeks outside additional employment or work, the head of school must approve.”

Form 990, Page 6, Part VI, Line 15A

“The school has a salary scale and looks at benchmarks from other isas and nais schools in determining compensation.”

Form 990, Page 6, Part VI, Line 19

“Governing documents are maintained at the offices of santa fe prepatory school and are available upon request.”

Filing and Contact Details

Filer

Filer Name
Santa Fe Preparatory School
EIN
85-0165745
Phone
5059821829
Address
1101 CAMINO DE LA CRUZ BLANCA, SANTA FE, NM 87505

Signing Officer

Name
Bruce Sachs
Title
CFO
Phone
5059821829
Signed
2025-05-14
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Aaron Schubach
Formed
1961
Legal Domicile
Nm
Voting Board Members
17
Independent Board Members
17
Employees
187
Volunteers
30

Preparer

Firm
Hinkle Landers Pc
Address
2500 9TH ST NW, ALBUQUERQUE, NM 87102-1055
Preparer
Farley Vener
Phone
5058838788
Supplemental Narrative

Additional Explanations

Form 990, Page 1, Part I, Line 6

“Volunteers provided assistance primarily with solicitation of donations. Board members also served on a volunteer basis.”

Financial Statement Notes

Schedule D, Page 1, Part II, Line 5

“The organization has a written policy regarding monitoring, inspecting, and enforcing the violation of easement agreements.”

Schedule D, Page 1, Part II, Line 9

“The school includes the conservation easement, valued at 45,000, in the "property & equipment" line of the statement of financial position.”

Schedule D, Page 2, Part V, Line 4

“Endowment funds are to be used to produce present and future returns to be expended or added to principal. The school currently has unrestricted and donor-restricted endowment funds that benefit the school and its operations, provide funds for faculty development and recognition, and provide funds for student financial aid.”

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IRS990/OtherExpensesGrp/Desc0BOOKS & MATERIALS
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IRS990/OtherExpensesGrp/Desc3REPAIRS & MAINTENANCE
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Document Assets

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Filings

Displayed year

2024 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$65,907,214
Liabilities
$23,805,923
Net assets
$42,101,291
Revenue
$11,015,323
Expenses
$19,438,460
Net income
-$8,423,137
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Detailed filing. Detailed filing data is available for this year.$65.9$23.8$42.1$11.0$19.4$8.42
2023Summary only. Only limited summary data is available for this year.$73.0$23.5$49.5$15.2$19.7$4.51
2022XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$76.5$23.9$52.7$20.7$21.2$0.55
2021XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$79.1$20.4$58.7$36.1$19.2$16.9
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$56.0$18.4$37.6$14.9$16.6$1.76
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$57.0$16.7$40.3$29.2$17.1$12.2
2018Facts available. Structured filing facts are available, but richer extracted sections are limited.$41.7$13.9$27.8$10.7$15.2$4.49
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$43.3$11.7$31.6$21.4$19.8$1.64
2016XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$32.0$2.84$29.2$11.4$9.59$1.84
2015Summary only. Only limited summary data is available for this year.$30.7$2.73$27.9$11.5$9.34$2.12
2014Detailed filing. Detailed filing data is available for this year.$28.6$2.91$25.7$12.4$8.54$3.82
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$23.4$2.87$20.5$7.69
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$21.0$2.56$18.4$7.50
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$20.2$3.76$16.5$7.36
2010Facts available. Structured filing facts are available, but richer extracted sections are limited.$21.1$5.50$15.6$7.61