Civic Intelligence

Santa Fe Preparatory School

990 • Fiscal year 2022 • EIN 85-0165745

Jul 01, 2021 to Jun 30, 2022 • Filed on May 15, 2023

Organization ProfileWWW.SFPREP.ORG

View Organization Page

1101 Camino DE LA Cruz BlancaSanta Fe, NM 87505

(505) 982-1829

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

56th percentile

0.31x

Higher debt load relative to assets than 56% of similar nonprofits.

2022 filings • NTEE B • $50M-$100M nonprofits • Source year 2022

Liabilities / Revenue

73rd percentile

1.15x

Higher debt load relative to revenue than 73% of similar nonprofits.

2022 filings • NTEE B • $50M-$100M nonprofits • Source year 2022

Net Margin

23rd percentile

-2.6%

Higher net margin than 23% of similar nonprofits.

2022 filings • NTEE B • $50M-$100M nonprofits • Source year 2022

Top Officer Pay

54th percentile

$301,772

Higher top officer pay than 54% of similar nonprofits.

Top officer pay equals 1.5% of source-year revenue.

2022 filings • NTEE B • $50M-$100M nonprofits • Source year 2022

Asset Growth

42nd percentile

-3.3%

Faster asset growth than 42% of similar nonprofits.

2022 filings • NTEE B • $50M-$100M nonprofits • Annualized from 2021 to 2022

Revenue Growth

10th percentile

-43%

Faster revenue growth than 10% of similar nonprofits.

2022 filings • NTEE B • $50M-$100M nonprofits • Annualized from 2021 to 2022

Balance Sheet
Liabilities / Assets56th percentile

Assets

Down

$76,530,803

Down $2,583,046 (-3.3%) from 2021

Net Assets

Down

$52,656,924

Down $6,060,320 (-10%) from 2021

Liabilities

Up

$23,873,879

Up $3,477,274 (+17%) from 2021

Revenue And Expenses
Liabilities / Revenue73rd percentileNet Margin23rd percentile

Revenue

Down

$20,700,006

Down $15,411,799 (-43%) from 2021

Expenses

Up

$21,248,117

Up $2,083,926 (+11%) from 2021

Net Income

Down

-$548,111

Down $17,495,725 (-103%) from 2021

Historical Trend

Balance Sheet Trend

Asset Growth42nd percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$80M$60M$40M$20M$0Assets 2010: $21,111,971Liabilities 2010: $5,500,956Net Assets 2010: $15,611,0152010Assets 2011: $20,228,999Liabilities 2011: $3,760,159Net Assets 2011: $16,468,8402011Assets 2012: $20,953,820Liabilities 2012: $2,558,817Net Assets 2012: $18,395,0032012Assets 2013: $23,357,451Liabilities 2013: $2,873,446Net Assets 2013: $20,484,0052013Assets 2014: $28,616,598Liabilities 2014: $2,913,066Net Assets 2014: $25,703,5322014Assets 2015: $30,661,102Liabilities 2015: $2,727,808Net Assets 2015: $27,933,2942015Assets 2016: $31,995,060Liabilities 2016: $2,840,204Net Assets 2016: $29,154,8562016Assets 2017: $43,266,769Liabilities 2017: $11,677,800Net Assets 2017: $31,588,9692017Assets 2018: $41,690,878Liabilities 2018: $13,907,220Net Assets 2018: $27,783,6582018Assets 2019: $57,032,331Liabilities 2019: $16,736,528Net Assets 2019: $40,295,8032019Assets 2020: $56,010,684Liabilities 2020: $18,426,725Net Assets 2020: $37,583,9592020Assets 2021: $79,113,849Liabilities 2021: $20,396,605Net Assets 2021: $58,717,2442021Assets 2022: $76,530,803Liabilities 2022: $23,873,879Net Assets 2022: $52,656,9242022Assets 2023: $73,018,999Liabilities 2023: $23,542,018Net Assets 2023: $49,476,9812023Assets 2024: $65,907,214Liabilities 2024: $23,805,923Net Assets 2024: $42,101,2912024

Highlighted filing

2022

Assets$76,530,803
Liabilities$23,873,879
Net Assets$52,656,924
Open 2022 Filing

Operations Trend

Revenue Growth10th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$40M$20M$0-$20MExpenses 2010: $7,608,5572010Expenses 2011: $7,355,2212011Expenses 2012: $7,504,0622012Expenses 2013: $7,686,2632013Revenue 2014: $12,353,841Expenses 2014: $8,535,669Net Income 2014: $3,818,1722014Revenue 2015: $11,459,039Expenses 2015: $9,342,880Net Income 2015: $2,116,1592015Revenue 2016: $11,434,608Expenses 2016: $9,590,389Net Income 2016: $1,844,2192016Revenue 2017: $21,414,107Expenses 2017: $19,769,473Net Income 2017: $1,644,6342017Revenue 2018: $10,667,663Expenses 2018: $15,153,548Net Income 2018: -$4,485,8852018Revenue 2019: $29,249,695Expenses 2019: $17,080,218Net Income 2019: $12,169,4772019Revenue 2020: $14,863,584Expenses 2020: $16,628,371Net Income 2020: -$1,764,7872020Revenue 2021: $36,111,805Expenses 2021: $19,164,191Net Income 2021: $16,947,6142021Revenue 2022: $20,700,006Expenses 2022: $21,248,117Net Income 2022: -$548,1112022Revenue 2023: $15,200,830Expenses 2023: $19,713,283Net Income 2023: -$4,512,4532023Revenue 2024: $11,015,323Expenses 2024: $19,438,460Net Income 2024: -$8,423,1372024

Highlighted filing

2022

Revenue$20,700,006
Expenses$21,248,117
Net Income-$548,111
Open 2022 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2021 to Jun 30, 2022
Signed
May 15, 2023
Return Version
2021v4.0
Gross Receipts
$24,760,977
Mission and Program Overview

Mission

Santa fe preparatory school is an independent co-educational college preparatory day school, grades 7 through 12, dedicated to educational excellence.

Balance Sheet Detail
LineBeginningEndChange
Assets
Pledges and Grants Receivable$33,292,816$41,489,867▲ $8,197,051
Investments in Publicly Traded Securities$25,602,011$21,142,867▼ $4,459,144
Land, Buildings, and Equipment, Net$8,707,795$8,271,871▼ $435,924
Savings and Temporary Cash Investments$61,726$3,205,095▲ $3,143,369
Investments Other Securities-$1,650,000-
Prepaid Expenses and Deferred Charges$397,166$129,703▼ $267,463
Other Notes and Loans Receivable, Net$134,353$117,898▼ $16,455
Intangible Assets$107,256$100,947▼ $6,309
Cash and Non-Interest-Bearing Accounts$10,684,312$81,322▼ $10,602,990
Accounts Receivable$106,959$50,871▼ $56,088
Total Assets$79,113,849$76,530,803▼ $2,583,046
Other Assets Total$19,455$290,362▲ $270,907
Liabilities
Grants Payable$17,235,890$20,658,928▲ $3,423,038
Deferred Revenue$2,447,801$2,470,971▲ $23,170
Accounts Payable and Accrued Expenses$712,914$697,819▼ $15,095
Unsecured Notes Loans Payable-$46,161-
Total Liabilities$20,396,605$23,873,879▲ $3,477,274
Net Assets / Fund Balance
Net Assets With Donor Restrictions$35,515,146$30,091,031▼ $5,424,115
Net Assets Without Donor Restrictions$23,202,098$22,565,893▼ $636,205
Total Net Assets Fund Balance$58,717,244$52,656,924▼ $6,060,320
Total Liabilities and Net Assets / Fund Balance$79,113,849$76,530,803▼ $2,583,046

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$6,861,758$7,846,510$14,708,268
Leasehold Improvements$1,051,623$717,530$1,769,153
Equipment$92,252$741,989$834,241
Other Land Buildings$132,321$333,333$465,654
Land$133,917-$133,917

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2021$26,315,291$276,311▼ $3,672,873-$21,774,390
2020$21,480,355$33,200▲ $5,772,876-$26,315,291
2019$18,584,864$2,789,163▲ $706,226-$21,480,355
2018$18,067,836$361,086▲ $1,040,214-$18,584,864
2017$17,237,345$41,518▲ $1,371,291-$18,067,836
Compensation and Service Providers
Top Officer Pay54th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Aaron SchubachHead of SchoFT$274,227$27,545$301,772
Aaron SchubachHead of School-$274,227$27,545$301,772
Bruce SachsDirector ofFT$120,679$22,708$143,387
John UtseyDirector of TechnFT$112,927$29,199$142,126

Board Members and Trustees

NameTitle
Kristina AlleyChair
Elicia MontoyaVice Chair
Alejandra Castillo RothTrustee
Alex LorussoTrustee
David KoconTrustee
Dominic GarciaTrustee
Edward GaleTrustee
Jenna ScanlanTrustee
Jenny KaufmanTrustee
Josiah ChildTrustee
Leah SwansonTrustee
Liz BremnerTrustee
Miquela Salazar KorteTrustee
Randy DryTrustee
Stephen Mills Badger IiTrustee
Thao MarquezTrustee
Fred NathanSecretary
Phil MurrayTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$10,517,688
Program Service Revenue
$8,412,319
Investment Income
$1,766,952
Other Revenue
$3,047
All Other Contributions
$10,484,043
Change in Net Assets
$-548,111

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
Yes
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Securities Publicly Traded15$333,880Fair Market Value
Total Noncash Contributions15$333,880-

Audited Revenue Reconciliation

Revenue per Audited Statements
$20,660,856
Revenue Not Reported on Financial Statements
$39,150
Revenue Not Reported on Form 990
$-6,667,316
Total Revenue per Audited Statements
$13,993,540
Total Revenue per Form 990
$20,700,006
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Grants and Similar Amounts Paid$11,098,280
Salaries, Compensation, and Employee Benefits$7,369,087
Other Expenses$2,780,750
Total Fundraising Expense$665,230
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Grants to Domestic Individuals$10,838,665--$10,838,665
Other Salaries and Wages$3,816,339$1,145,168$187,103$5,148,610
Other Employee Benefits$778,036$245,927$39,506$1,063,469
Depreciation Depletion$500,463$41,021$5,470$546,954
Current Officers, Directors, Trustees, and Key Employees$175,725$296,591$32,955$505,271
Office Expenses$276,493$111,890$40,264$428,647
Payroll Taxes$276,712$97,116$14,977$388,805
Occupancy$210,023$69,532$10,941$290,496
Pension Plan Contributions$197,769$55,835$9,328$262,932
Grants to Domestic Orgs$259,615--$259,615
All Other Expenses$172,767$1,174$17,899$191,840
Fees for Services Other$125,725$19,199$152$145,076
Information Technology$99,134$39,354-$138,488
Insurance$74,963$26,847$4,224$106,034
Advertising$3,349$77,388$810$81,547
Travel$62,347$13,870$2,114$78,331
Conferences and Meetings$37,330$12,504$14,487$64,321
Other Expenses$41,459$12,332$285,000$41,459
Fees for Service Investment Mgmnt Fees-$39,150-$39,150
Fees for Services Accounting-$32,740-$32,740
Royalties$19,079$1,608-$20,687
Fees for Services Legal-$2,819-$2,819
Total Functional Expenses$18,240,822$2,342,065$665,230$21,248,117

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Form 990$21,248,117
Expenses per Audited Statements$21,208,967
Total Expenses per Audited Statements$20,053,860
Expenses Not Reported on Financial Statements$39,150
Expenses Not Reported on Form 990$-1,155,107
International Activity

Grant and Assistance Recipients

RecipientLocationCategoryPurposeAmount
College HorizonsPena Blanca, NM501c3College Readiness$30,000
Naca Inspired Schools NetworkAlbuquerque, NM501c3College Readiness$30,000
Navajo Preparatory SchoolFarmington, NMGovCollege Readiness$30,000
New Mexico Simon Scholars ProgramSanta Fe, NM501c3College Readiness$30,000
Pojoaque Valley SchoolsSanta Fe, NMGovCollege Readiness$30,000
Santa Fe Public Schools Avid PrgrmSanta Fe, NMGovCollege Readiness$30,000
South Valley AcademyAlbuquerque, NMGovCollege Readiness$30,000
Upward Bound EspanolaEspanola, NM501c3College Readiness$29,615
Academy for Technology andSanta Fe, NMGovCollege Readiness$10,000
The Masters ProgramSanta Fe, NMGovCollege Readiness$10,000
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Rummage Sale$33,645---
Total Events$33,645---
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 11B

“Once the form 990 is reviewed by management and the audit committee of the board, the school e-mails the public disclosure copy to each board member for their review. At the next board meeting, the board members discuss any issues they may have.”

Form 990, Page 6, Part VI, Line 12C

“Santa fe preparatory school monitors conflict of interest yearly. The contracts that faculty and staff sign every year have a clause that prohibits conflict of interest, and if any employee seeks outside additional employment or work, the head of school must approve.”

Form 990, Page 6, Part VI, Line 15A

“The school has a salary scale and looks at benchmarks from other isas and nais schools in determining compensation.”

Form 990, Page 6, Part VI, Line 17

“North carolina, new hampshire, new jersey, nevada, new york, south carolina, ohio, oklahoma, oregon, south carolina, texas, washington, utah, virginia”

Form 990, Page 6, Part VI, Line 19

“Information is mailed out or available to be picked up at the school upon request.”

Filing and Contact Details

Filer

Filer Name
Santa Fe Preparatory School
EIN
85-0165745
Phone
5059821829
Address
1101 CAMINO DE LA CRUZ BLANCA, SANTA FE, NM 87505

Signing Officer

Name
Bruce Sachs
Title
Director of Finance
Phone
5059823181
Signed
2023-05-15
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Aaron Schubach
Formed
1961
Legal Domicile
Nm
Voting Board Members
18
Independent Board Members
18
Employees
159
Volunteers
25

Preparer

Firm
Taylor Roth and Company
Address
800 GRANT ST STE 205, DENVER, CO 80203-2944
Preparer
Shannon L Gilliland
Phone
3038308109
Supplemental Narrative

Additional Explanations

Form 990, Page 1, Part I, Line 6

“Volunteers provided assistance primarily with solicitation of donations. Board members also served on a volunteer basis.”

Form 990, Part XI, Line 9

“Student financial assistance -1,155,107 student financial assistance 1,155,107”

Financial Statement Notes

Schedule D, Page 1, Part II, Line 5

“The organization has a written policy regarding monitoring, inspecting, and enforcing the violation of easement agreements.”

Schedule D, Page 1, Part II, Line 9

“The school includes the conservation easement, valued at 45,000, in the "property and equipment" of the statement of financial position.”

Schedule D, Page 2, Part V, Line 4

“Endowment funds are to be used to produce present and future returns to be expended or added to principal. The school currently has unrestricted and donor-restricted endowment funds that benefit the school and its operations, provide funds for faculty development and recognition, and provide funds for student financial aid.”

Schedule D, Page 3, Part X

“The school is exempt from income tax under section 501(c)(3) of the internal revenue code. Accordingly, no provision or liability for income taxes has been provided in the accompanying financial statements.”

Schedule D, Page 4, Part XI, Line 2D

“Student financial assistance -1,155,107”

Schedule D, Page 4, Part XII, Line 2D

“Student financial assistance -1,155,107”

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This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/Form990PartVIISectionAGrp/TitleTxt13TRUSTEE
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IRS990/Form990PartVIISectionAGrp/TitleTxt16SECRETARY
IRS990/Form990PartVIISectionAGrp/TitleTxt17TREASURER
IRS990/Form990PartVIISectionAGrp/TitleTxt18HEAD OF SCHO
IRS990/Form990PartVIISectionAGrp/TitleTxt19DIRECTOR OF
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IRS990/MinutesOfCommitteesInd0true
IRS990/MinutesOfGoverningBodyInd0true
IRS990/MissionDesc0SANTA FE PREPARATORY SCHOOL IS AN INDEPENDENT CO-EDUCATIONAL COLLEGE PREPARATORY DAY SCHOOL, GRADES 7 THROUGH 12, DEDICATED TO EDUCATIONAL EXCELLENCE.
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IRS990/ProgSrvcAccomActy2Grp/Desc0DAVIS NEW MEXICO SCHOLARS AND BREAKTHROUGH SANTA FE (BREAKTHROUGH): BREAKTHROUGH IS A PREP PROGRAM THAT ASSISTS STUDENTS IN GRADES 7 THROUGH 12 FROM UNDERSERVED PUBLIC SCHOOLS TO BECOME THE FIRST IN THEIR FAMILIES TO GO TO COLLEGE. STUDENTS COMMIT TO THE PROGRAM FOR 6 YEARS AND PARTICIPATE IN SUMMER PROGRAMING, SCHOOL YEAR SUPPORT, AND ONE-ON-ONE COLLEGE COUNSELING. BREAKTHROUGH SANTA FE ALSO PARTNERS WITH THE SHELBY CULLOM DAVIS CHARITABLE FUND, INC. TO ADMINISTER AND AWARD FULL-TUITION COLLEGE SCHOLARSHIPS TO STUDENTS PARTICIPATING IN THE DAVIS NEW MEXICO SCHOLARS PROGRAM (DAVIS NEW MEXICO). AS OF JUNE 30, 2022, 170 DAVIS NEW MEXICO SCHOLARSHIP RECIPIENTS ARE ENROLLED IN COLLEGE.
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Document Assets

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Filings

Displayed year

2022 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$76,530,803
Liabilities
$23,873,879
Net assets
$52,656,924
Revenue
$20,700,006
Expenses
$21,248,117
Net income
-$548,111
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Facts available. Structured filing facts are available, but richer extracted sections are limited.$65.9$23.8$42.1$11.0$19.4$8.42
2023Summary only. Only limited summary data is available for this year.$73.0$23.5$49.5$15.2$19.7$4.51
2022Detailed filing. Detailed filing data is available for this year.$76.5$23.9$52.7$20.7$21.2$0.55
2021XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$79.1$20.4$58.7$36.1$19.2$16.9
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$56.0$18.4$37.6$14.9$16.6$1.76
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$57.0$16.7$40.3$29.2$17.1$12.2
2018Facts available. Structured filing facts are available, but richer extracted sections are limited.$41.7$13.9$27.8$10.7$15.2$4.49
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$43.3$11.7$31.6$21.4$19.8$1.64
2016XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$32.0$2.84$29.2$11.4$9.59$1.84
2015Summary only. Only limited summary data is available for this year.$30.7$2.73$27.9$11.5$9.34$2.12
2014Detailed filing. Detailed filing data is available for this year.$28.6$2.91$25.7$12.4$8.54$3.82
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$23.4$2.87$20.5$7.69
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$21.0$2.56$18.4$7.50
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$20.2$3.76$16.5$7.36
2010Facts available. Structured filing facts are available, but richer extracted sections are limited.$21.1$5.50$15.6$7.61