Civic Intelligence

Santa Fe Preparatory School

990 • Fiscal year 2018 • EIN 85-0165745

Jul 01, 2017 to Jun 30, 2018 • Filed on May 08, 2019

Organization ProfileWWW.SFPREP.ORG

View Organization Page

1101 Camino DE LA Cruz BlancaSanta Fe, NM 87505

(505) 982-1829

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Balance Sheet

Assets

Flat

$41,690,878

Flat from 2018

Net Assets

Flat

$27,783,658

Flat from 2018

Liabilities

Flat

$13,907,220

Flat from 2018

Revenue And Expenses

Revenue

Flat

$10,667,663

Flat from 2018

Expenses

Flat

$15,153,548

Flat from 2018

Net Income

Flat

-$4,485,885

Flat from 2018

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$80M$60M$40M$20M$0Assets 2010: $21,111,971Liabilities 2010: $5,500,956Net Assets 2010: $15,611,0152010Assets 2011: $20,228,999Liabilities 2011: $3,760,159Net Assets 2011: $16,468,8402011Assets 2012: $20,953,820Liabilities 2012: $2,558,817Net Assets 2012: $18,395,0032012Assets 2013: $23,357,451Liabilities 2013: $2,873,446Net Assets 2013: $20,484,0052013Assets 2014: $28,616,598Liabilities 2014: $2,913,066Net Assets 2014: $25,703,5322014Assets 2015: $30,661,102Liabilities 2015: $2,727,808Net Assets 2015: $27,933,2942015Assets 2016: $31,995,060Liabilities 2016: $2,840,204Net Assets 2016: $29,154,8562016Assets 2017: $43,266,769Liabilities 2017: $11,677,800Net Assets 2017: $31,588,9692017Assets 2018: $41,690,878Liabilities 2018: $13,907,220Net Assets 2018: $27,783,6582018Assets 2018: $41,690,878Liabilities 2018: $13,907,220Net Assets 2018: $27,783,6582018Assets 2019: $57,032,331Liabilities 2019: $16,736,528Net Assets 2019: $40,295,8032019Assets 2020: $56,010,684Liabilities 2020: $18,426,725Net Assets 2020: $37,583,9592020Assets 2021: $79,113,849Liabilities 2021: $20,396,605Net Assets 2021: $58,717,2442021Assets 2022: $76,530,803Liabilities 2022: $23,873,879Net Assets 2022: $52,656,9242022Assets 2023: $73,018,999Liabilities 2023: $23,542,018Net Assets 2023: $49,476,9812023Assets 2024: $65,907,214Liabilities 2024: $23,805,923Net Assets 2024: $42,101,2912024

Highlighted filing

2018

Assets$41,690,878
Liabilities$13,907,220
Net Assets$27,783,658
Open 2018 Filing

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$40M$20M$0-$20MExpenses 2010: $7,608,5572010Expenses 2011: $7,355,2212011Expenses 2012: $7,504,0622012Expenses 2013: $7,686,2632013Revenue 2014: $12,353,841Expenses 2014: $8,535,669Net Income 2014: $3,818,1722014Revenue 2015: $11,459,039Expenses 2015: $9,342,880Net Income 2015: $2,116,1592015Revenue 2016: $11,434,608Expenses 2016: $9,590,389Net Income 2016: $1,844,2192016Revenue 2017: $21,414,107Expenses 2017: $19,769,473Net Income 2017: $1,644,6342017Revenue 2018: $10,667,663Expenses 2018: $15,153,548Net Income 2018: -$4,485,8852018Revenue 2018: $10,667,663Expenses 2018: $15,153,548Net Income 2018: -$4,485,8852018Revenue 2019: $29,249,695Expenses 2019: $17,080,218Net Income 2019: $12,169,4772019Revenue 2020: $14,863,584Expenses 2020: $16,628,371Net Income 2020: -$1,764,7872020Revenue 2021: $36,111,805Expenses 2021: $19,164,191Net Income 2021: $16,947,6142021Revenue 2022: $20,700,006Expenses 2022: $21,248,117Net Income 2022: -$548,1112022Revenue 2023: $15,200,830Expenses 2023: $19,713,283Net Income 2023: -$4,512,4532023Revenue 2024: $11,015,323Expenses 2024: $19,438,460Net Income 2024: -$8,423,1372024

Highlighted filing

2018

Revenue$10,667,663
Expenses$15,153,548
Net Income-$4,485,885
Open 2018 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2017 to Jun 30, 2018
Signed
May 8, 2019
Return Version
2017v2.3
Gross Receipts
$12,692,025
Mission and Program Overview

Mission

Santa fe preparatory school is an independent co-educational college preparatory day school, grades 7 through 12, dedicated to educational excellence.

Santa fe preparatory school is an independent co-educational college preparatory day school, grades 7 trhough 12, dedicated to educational excellence.

Balance Sheet Detail
LineBeginningEndChange
Assets
Investments in Publicly Traded Securities$16,695,935$18,181,328▲ $1,485,393
Land, Buildings, and Equipment, Net$9,761,403$9,848,035▲ $86,632
Pledges and Grants Receivable$12,359,009$9,201,802▼ $3,157,207
Cash and Non-Interest-Bearing Accounts$2,890,992$3,037,451▲ $146,459
Savings and Temporary Cash Investments$255,792$153,546▼ $102,246
Accounts Receivable$216,315$143,016▼ $73,299
Intangible Assets$138,598$129,236▼ $9,362
Other Notes and Loans Receivable, Net$81,816$97,676▲ $15,860
Prepaid Expenses and Deferred Charges$58,407$44,321▼ $14,086
Total Assets$43,266,769$41,690,878▼ $1,575,891
Other Assets Total$808,502$854,467▲ $45,965
Liabilities
Grants Payable$8,566,694$10,770,090▲ $2,203,396
Deferred Revenue$1,962,670$1,989,153▲ $26,483
Accounts Payable and Accrued Expenses$680,436$653,977▼ $26,459
Other Liabilities$468,000$494,000▲ $26,000
Total Liabilities$11,677,800$13,907,220▲ $2,229,420
Net Assets / Fund Balance
Permanently Rstr Net Assets$10,901,000$10,854,936▼ $46,064
Temporarily Rstr Net Assets$10,981,305$8,930,785▼ $2,050,520
Unrestricted Net Assets$9,706,664$7,997,937▼ $1,708,727
Total Net Assets Fund Balance$31,588,969$27,783,658▼ $3,805,311
Total Liabilities and Net Assets / Fund Balance$43,266,769$41,690,878▼ $1,575,891

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$8,170,355$6,172,777$14,343,132
Leasehold Improvements$1,279,111$496,965$1,776,076
Equipment$105,598$938,579$1,044,177
Other Land Buildings$159,054$274,298$433,352
Land$133,917-$133,917

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2017$17,237,345$41,518▲ $1,391,930-$18,067,836
2016$15,256,826$393,450▲ $2,163,827$-183,724$17,237,345
2015$15,093,437$884,307▼ $113,898$-394,483$15,256,826
2014$13,356,282$1,773,640▲ $417,409$-188,117$15,093,437
2013$10,098,494$1,978,735▲ $1,753,184$-474,131$13,356,282
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseOtherTotal
James LeonardHead of SchoFT$234,404$57,542$291,946
James LeonardHead of School-$234,404$57,542$291,946
John UtseyDirector of TechFT$101,144$22,449$123,593
Susan MatthewsDirector ofFT$110,979$11,253$122,232
Bruce SachsDirector ofFT$104,995$16,995$121,990

Board Members and Trustees

NameTitle
Christine LehmanChair
Adelma HnaskoVice Chair
Alex LorussoDirector
Brian BoydDirector
Carol MoldawDirector
Carol Romero-wirthDirector
Edward GaleDirector
Fred NathanDirector
Hugo SenaDirector
Jim GoodwinDirector
Josia ChildDirector
Julia Boaz CooperDirector
Kelsey Daly BrownDirector
Kristina AlleyDirector
Leah SwansonDirector
Phil SchiliroDirector
Steven BadgerDirector
Suzanne MossDirector
Warren ThompsonDirector
Will HalmDirector
Maggie AndersonSecretary
Phil MurrayTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$2,318,171
Program Service Revenue
$7,580,465
Investment Income
$700,284
Other Revenue
$68,743
All Other Contributions
$2,254,937
Change in Net Assets
$-4,485,885

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
Yes
Third parties used for noncash contributions
Yes

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Securities Publicly Traded23$914,189Stock Market Fair Value
Other Non Cash Contri Table1$3,785Cost
Total Noncash Contributions24$917,974-
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$6,498,735
Grants and Similar Amounts Paid$6,022,347
Other Expenses$2,632,466
Total Fundraising Expense$423,453
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Grants to Domestic Individuals$5,846,453--$5,846,453
Other Salaries and Wages$3,489,396$926,544$179,326$4,595,266
Other Employee Benefits$676,168$188,740$25,157$890,065
Depreciation Depletion$381,797$118,667$15,478$515,942
Current Officers, Directors, Trustees, and Key Employees$153,123$255,857$28,428$437,408
Occupancy$273,854$79,038$10,310$363,202
Payroll Taxes$254,892$79,223$10,333$344,448
All Other Expenses$206,106$8,621$29,672$244,399
Pension Plan Contributions$181,975$43,582$5,991$231,548
Grants to Domestic Orgs$175,894--$175,894
Office Expenses$119,495$45,259$8,051$172,805
Travel$146,219$3,485-$149,704
Advertising$6,331$105,762-$112,093
Information Technology$81,241$30,090-$111,331
Fees for Services Other$53,211$50,363$1,001$104,575
Conferences and Meetings$68,958$16,983$16,671$102,612
Insurance$4,300$93,981-$98,281
Other Expenses$37,404$18,210$4,353$59,967
Fees for Service Investment Mgmnt Fees-$34,425-$34,425
Fees for Services Legal-$25,216-$25,216
Royalties$18,509$3,629-$22,138
Total Functional Expenses$12,595,919$2,134,176$423,453$15,153,548
International Activity

Grant and Assistance Recipients

RecipientLocationCategoryPurposeAmount
College HorizonsPena Blanca, NM501c3College Readiness$30,000
New Mexico Simon Scholars ProgramSanta Fe, NM501c3College Readiness$30,000
Santa Fe Public Schools Avid PrgrmSanta Fe, NM501c3College Readiness$30,000
South Valley AcademyAlbuquerque, NM501c3College Readiness$30,000
Naca Inspired Schools NetworkAlbuquerque, NM501c3College Readiness$22,300
Academy for Technology andSanta Fe, NM501c3College Readiness$15,550
Breakthrough Santa FeSanta Fe, NM501c3College Readiness$10,000
The Masters ProgramSanta Fe, NM501c3College Readiness$8,044
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Gross Income$16,780
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Rummage Sale$23,344---
Concert$16,780$16,780-$16,780
Total Events$40,124$16,780-$16,780
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Interested-Person Transactions

Interested PartyRelationshipDescriptionShared RevenueAmount
Story LeonardSpouse of HeadW-2 CompensationNo$61,137
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Deferred Compensation$494,000
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with family members
Yes
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
Yes
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 11B

“Once the form 990 is reviewed by management and the audit committee of the board, the school e-mails the public disclosure copy to each board member for their review. At the next board meeting, the board members discuss any issues they may have.”

Form 990, Page 6, Part VI, Line 12C

“Santa fe preparatory school monitors conflict of interest yearly. The contracts that faculty and staff sign every year have a clause that prohibits conflict of interest, and if any employee seeks outside additional employment or work, the head of school must approve.”

Form 990, Page 6, Part VI, Line 15A

“The school has a salary scale and looks at benchmarks from other isas and nais schools in determining compensation.”

Form 990, Page 6, Part VI, Line 17

“North carolina, new hampshire, new jersey, nevada, new york, south carolina, ohio, oklahoma, oregon, south carolina, texas, washington, utah, virginia”

Form 990, Page 6, Part VI, Line 19

“Information is mailed out or available to be picked up at the school upon request.”

Filing and Contact Details

Filer

Filer Name
Santa Fe Preparatory School
EIN
85-0165745
Phone
5059821829
Address
1101 CAMINO DE LA CRUZ BLANCA, SANTA FE, NM 87505

Signing Officer

Name
Bruce Sachs
Title
Director of Finance
Phone
5059823181
Signed
2019-05-08
Discuss with paid preparer
Yes

Organization Details

Principal Officer
James Leonard
Formed
1961
Legal Domicile
Nm
Voting Board Members
22
Independent Board Members
22
Employees
175
Volunteers
75

Preparer

Firm
Taylor Roth and Company
Address
800 GRANT ST STE 205, DENVER, CO 80203-2944
Preparer
Ken Roth
Phone
3038308109
Supplemental Narrative

Additional Explanations

Form 990, Page 1, Part I, Line 6

“Volunteers provided assistance primarily with solicitation of donations. Board members also served on a volunteer basis.”

Financial Statement Notes

Schedule D, Page 1, Part II, Line 5

“The organization has a written policy regarding monitoring, inspecting, and enforcing the violation of easement agreements.”

Schedule D, Page 1, Part II, Line 9

“The school includes the conservation easement, valued at 45,000, in the "property and equipment" of the statement of financial position.”

Schedule D, Page 2, Part V, Line 4

“Endowment funds are to be used to produce present and future returns to be expended or added to principal. The school currently has unrestricted and donor-restricted endowment funds that benefit the school and its operations, provide funds for faculty development and recognition, and provide funds for student financial aid.”

Schedule D, Page 3, Part X

“The school and the club are each exempt from income tax under section 501(c)(3) of the internal revenue code. Accordingly, no provision or liability for income taxes has been provided in the accompanying financial statements. As separate legal entities, each organization is responsible for its own tax filing requirements.”

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IRS990/Form990PartVIISectionAGrp/TitleTxt21TREASURER
IRS990/Form990PartVIISectionAGrp/TitleTxt22DIRECTOR OF
IRS990/Form990PartVIISectionAGrp/TitleTxt23HEAD OF SCHO
IRS990/Form990PartVIISectionAGrp/TitleTxt24DIRECTOR OF
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Document Assets

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Filings

Displayed year

2018 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$41,690,878
Liabilities
$13,907,220
Net assets
$27,783,658
Revenue
$10,667,663
Expenses
$15,153,548
Net income
-$4,485,885
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Facts available. Structured filing facts are available, but richer extracted sections are limited.$65.9$23.8$42.1$11.0$19.4$8.42
2023Summary only. Only limited summary data is available for this year.$73.0$23.5$49.5$15.2$19.7$4.51
2022XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$76.5$23.9$52.7$20.7$21.2$0.55
2021XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$79.1$20.4$58.7$36.1$19.2$16.9
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$56.0$18.4$37.6$14.9$16.6$1.76
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$57.0$16.7$40.3$29.2$17.1$12.2
2018Detailed filing. Detailed filing data is available for this year.$41.7$13.9$27.8$10.7$15.2$4.49
2018Facts available. Structured filing facts are available, but richer extracted sections are limited.$41.7$13.9$27.8$10.7$15.2$4.49
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$43.3$11.7$31.6$21.4$19.8$1.64
2016XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$32.0$2.84$29.2$11.4$9.59$1.84
2015Summary only. Only limited summary data is available for this year.$30.7$2.73$27.9$11.5$9.34$2.12
2014Detailed filing. Detailed filing data is available for this year.$28.6$2.91$25.7$12.4$8.54$3.82
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$23.4$2.87$20.5$7.69
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$21.0$2.56$18.4$7.50
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$20.2$3.76$16.5$7.36
2010Facts available. Structured filing facts are available, but richer extracted sections are limited.$21.1$5.50$15.6$7.61