Tios for Hope

“Several directors are married to one another.”

“As part of the process of preparing Tios for Hope, IRS Form 990, the treasurer shared and reviewed the form with Tios for Hope finance committee. The treasurer then shared the form with the Board members and answered the Board's questions. The form is distributed to each board member. Upon receiving board approval, the form 990 is filed with the IRS.”

“The board requires annual conflicts of interest disclosures to be signed by each board member. The Board reviews the annual disclosure forms submitted by covered persons, and compiles and maintains a list of potentially conflicted entities and individuals. Proposed transactions can then be matched against the list as a means of identifying possible conflicts. The secretary of the Board is ultimately responsible for maintaining the list and screening for possible conflicts of interest. When dealing with major vendors and service providers, the organization will ask the vendor or service provider to disclose any relationship - personal, financial, or otherwise - that the vendor or service provider has with any of the organization's directors, officers, employees or volunteers. In addition, the organization undertakes a periodic review of transactions involving any significant expenditure of organizational funds to ensure any compensation paid continues to be reasonable. If a possible conflict is identified with respect to a proposed transaction, the organization is committed to following the procedures set out in its conflict-of-interest policy for August 31, 2019 determining whether an actual conflict of interest exists, and the procedures for addressing the conflict of interest. Among the steps the organization takes are the following: 1. The person with the potential conflict with respect to a transaction should disclose such conflict. 2. The person should not participate or be present at any meeting during which the discussion of the possible conflict of interest takes place. 3. The chair of the board should, if appropriate, appoint a committee of the board made up of disinterested directors to investigate alternatives to the proposed transaction. 4. If a more advantageous transaction is not reasonably available, the governing board or committee should determine, by a majority vote of the disinterested directors, whether the transaction is in the organization's best interest and is fair and reasonable. The organization also documents, through well-kept minutes, any decisions related to transactions involving an actual or possible conflict of interest. Finally, the organization is diligent in taking appropriate disciplinary and corrective action if a person who is covered by the conflict-of-interest policy fails to disclose an actual or possible conflict of interest.”

“Pursuant to and consistent with IRS regulations, Tios for Hope makes copies available of its application for recognition of exemption through it website (tiosforhope.org) as well as on an as requested basis. Tios for Hope makes its annual return available for public inspection on the website for a period of three years. The return includes all information furnished by Tios for Hope to the IRS on Form 990, as well as all its schedules, attachments, and supporting documents, except for the name and address of any contributor to Tios for Hope. In addition, governing documents and conflict of interest policy are available on the website.”