Civic Intelligence

Balancedcare Community Services Inc

EIN 83-3482550 • 501(c)3 • Rochester, NY

Profile

Provide trusted financial and fiduciary solutions for vulnerable populations.

87 N Clinton Ave 2Rochester, NY 14604

www.balanced-care.org

Siviq Scores

Precomputed percentiles relative to similar nonprofits. These scores are descriptive rather than judgmental.

Liabilities / Assets

93rd percentile

0.99x

Higher debt load relative to assets than 93% of similar nonprofits.

501(c)3 • $5M-$10M nonprofits • Source year 2022

Liabilities / Revenue

97th percentile

9.96x

Higher debt load relative to revenue than 97% of similar nonprofits.

501(c)3 • $5M-$10M nonprofits • Source year 2022

Net Margin

37th percentile

-0.0%

Higher net margin than 37% of similar nonprofits.

501(c)3 • $5M-$10M nonprofits • Source year 2022

Top Officer Pay

Score unavailable

No value available

No filing with officer rows is available for this organization yet.

Asset Growth

70th percentile

13%

Faster asset growth than 70% of similar nonprofits.

501(c)3 • $5M-$10M nonprofits • Annualized from 2021 to 2022

Revenue Growth

31st percentile

-1.4%

Faster revenue growth than 31% of similar nonprofits.

501(c)3 • $5M-$10M nonprofits • Annualized from 2021 to 2022

Balance Sheet
Liabilities / Assets93rd percentile

Assets

Up

$13,445,193

Up $1,713,200 (+15%) from 2023

Liabilities

Up

$13,515,597

Up $1,797,868 (+15%) from 2023

Net Assets

Down

-$70,404

Down $84,668 (-594%) from 2023

Operations
Liabilities / Revenue97th percentileNet Margin37th percentile

Revenue

Up

$1,412,918

Up $191,344 (+16%) from 2023

Expenses

Up

$1,497,586

Up $228,565 (+18%) from 2023

Net Income

Down

-$84,668

Down $37,221 (-78%) from 2023

Trend Graphs

Balance Sheet Trend

Asset Growth70th percentile

Grouped bars show assets, liabilities, and net assets across loaded filings.

$15M$10M$5.0M$0-$5.0MAssets 2020: $7,152,215Liabilities 2020: $7,078,120Net Assets 2020: $74,0952020Assets 2021: $8,442,114Liabilities 2021: $8,317,995Net Assets 2021: $124,1192021Assets 2022: $9,549,795Liabilities 2022: $9,488,084Net Assets 2022: $61,7112022Assets 2023: $11,731,993Liabilities 2023: $11,717,729Net Assets 2023: $14,2642023Assets 2024: $13,445,193Liabilities 2024: $13,515,597Net Assets 2024: -$70,4042024

Highlighted filing

2024

Assets$13,445,193
Liabilities$13,515,597
Net Assets-$70,404
Open 2024 Filing

Operations Trend

Revenue Growth31st percentile

Revenue, expenses, and net income by year, with the latest filing highlighted.

$1.5M$1.0M$500K$0-$500KRevenue 2020: $805,861Expenses 2020: $829,500Net Income 2020: -$23,6392020Revenue 2021: $966,987Expenses 2021: $916,963Net Income 2021: $50,0242021Revenue 2022: $953,003Expenses 2022: $953,411Net Income 2022: -$4082022Revenue 2023: $1,221,574Expenses 2023: $1,269,021Net Income 2023: -$47,4472023Revenue 2024: $1,412,918Expenses 2024: $1,497,586Net Income 2024: -$84,6682024

Highlighted filing

2024

Revenue$1,412,918
Expenses$1,497,586
Net Income-$84,668
Open 2024 Filing

Filings

Most recent year

2024 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$13,445,193
Liabilities
$13,515,597
Net assets
-$70,404
Revenue
$1,412,918
Expenses
$1,497,586
Net income
-$84,668
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Detailed filing. Detailed filing data is available for this year.$13.4$13.5$0.07$1.41$1.50$0.08
2023Detailed filing. Detailed filing data is available for this year.$11.7$11.7$0.01$1.22$1.27$0.05
2022Detailed filing. Detailed filing data is available for this year.$9.55$9.49$0.06$0.95$0.95$0.00
2021Detailed filing. Detailed filing data is available for this year.$8.44$8.32$0.12$0.97$0.92$0.05
2020Detailed filing. Detailed filing data is available for this year.$7.15$7.08$0.07$0.81$0.83$0.02
Latest Filing Detail
Jump To
Filing Snapshot
Filing Period
Jan 1, 2024 to Dec 31, 2024
Signed
Apr 22, 2025
Return Version
2024v5.1
Gross Receipts
$1,412,918
Mission and Program Overview

Mission

Provide trusted financial and fiduciary solutions for vulnerable populations.

We provide trusted financial and fiduciary solutions for vulnerable populations.

Balance Sheet Detail
LineBeginningEndChange
Assets
Cash and Non-Interest-Bearing Accounts$67,175$53,411▼ $13,764
Accounts Receivable$28,877$19,408▼ $9,469
Land, Buildings, and Equipment, Net$2,808$517▼ $2,291
Total Assets$11,731,993$13,445,193▲ $1,713,200
Other Assets Total$11,633,133$13,371,857▲ $1,738,724
Liabilities
Escrow Account Liability$11,575,688$13,272,182▲ $1,696,494
Accounts Payable and Accrued Expenses$84,397$143,252▲ $58,855
Other Liabilities$57,644$100,163▲ $42,519
Total Liabilities$11,717,729$13,515,597▲ $1,797,868
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$14,264$-70,404▼ $84,668
Total Net Assets Fund Balance$14,264$-70,404▼ $84,668
Total Liabilities and Net Assets / Fund Balance$11,731,993$13,445,193▲ $1,713,200

Asset Categories

AssetBook ValueDepreciationBasis
Equipment$517$26,386$26,903
Other Assets Org$99,675--
Compensation and Service Providers
Top Officer PayScore unavailable

Board Members and Trustees

NameTitle
Steve PhillipsChairman
Edward SareskyVice-Chairman
Heather BachDirector
Mark HarrisDirector(through June 2024)
Jason TracyChief Executive Officer
Stephen LaSalle IISecretary
Terry AllenbrandtTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$58,752
Program Service Revenue
$1,330,287
Investment Income
$0
Other Revenue
$23,879
All Other Contributions
$58,752
Change in Net Assets
$-84,668

Audited Revenue Reconciliation

Revenue per Audited Statements
$1,412,918
Revenue Not Reported on Financial Statements
$0
Revenue Not Reported on Form 990
$0
Total Revenue per Audited Statements
$1,412,918
Total Revenue per Form 990
$1,412,918
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$912,183
Other Expenses$585,403
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0
Total Fundraising Expense$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$611,851$96,183-$708,034
Office Expenses$57,389$103,594-$160,983
Other Employee Benefits$109,042$17,751-$126,793
Fees for Services Management-$117,842-$117,842
Information Technology$80,741$221-$80,962
Occupancy$65,958$4,964-$70,922
Payroll Taxes$46,257$7,530-$53,787
Fees for Services Other$7,145$34,561-$41,706
Insurance$33,021$2,486-$35,507
Pension Plan Contributions$20,269$3,300-$23,569
All Other Expenses$22,978--$22,978
Travel-$13,009-$13,009
Advertising$10,105--$10,105
Depreciation Depletion$2,223$69-$2,292
Other Expenses$6,962$187-$187
Total Functional Expenses$1,095,037$402,549$0$1,497,586

Audited Expense Reconciliation

Line ItemAmount
Expenses per Audited Statements$1,497,586
Total Expenses per Audited Statements$1,497,586
Total Expenses per Form 990$1,497,586
Expenses Not Reported on Financial Statements$0
Expenses Not Reported on Form 990$0
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Operating Lease Liability$100,163
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
No
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section B, line 11B

“BalancedCare Community Services, Inc. utilizes an external accounting firm to prepare the 990. Once completed, the forms are reviewed by the Executive Committee, with the exception of Schedule B, if applicable.”

Form 990, Part VI, Section B, line 12C

“The Conflict of Interest Policy is sent to the Board of Directors each year for review and signature of acknowledgement as well as any accountings for billings with the agency. The Board reviews the accounting for billings/services to determine an "arms length service" has been met.”

Form 990, Part VI, Section B, line 15

“The organization does not have any compensated officers or key employees.”

Form 990, Part VI, Section C, line 19

“Copies of financial statements and tax filings, along with other governing documents, can be obtained from the organization for a nominal fee.”

Filing and Contact Details

Filer

Filer Name
BalancedCare Community Services Inc
EIN
83-3482550
Phone
5853601854
Address
87 N Clinton Ave 2, Rochester, NY 14604

Signing Officer

Name
Jason Tracy
Title
CEO
Phone
5853601854
Signed
2025-04-22
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Jason Tracy
Formed
2019
Legal Domicile
Ny
Voting Board Members
5
Independent Board Members
5
Employees
17
Volunteers
6

Preparer

Firm
Heveron & Company CPAs PLLC
Address
260 Plymouth Avenue South, Rochester, NY 14608
Preparer
Stephanie Annunziata
Phone
5852322956
Supplemental Narrative

Financial Statement Notes

Part IV, Line 2B:

“BalancedCare provides services to seniors and people with disabilities who are in need of a Community Based Representative Payee to manage their Social Security benefit. BalancedCare serves Veterans who are in need of a Federal Fiduciary to manage VA Benefits. BalancedCare also provides a Pooled Trust that allows individuals of any age to become financially eligible for public assistance benefits, while preserving their monthly income in trust for living expenses and supplemental needs.”

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IRS990ScheduleA/AmountsRcvdDsqlfyPersonGrp/CurrentTaxYearMinus1YearAmt020000
IRS990ScheduleA/AmountsRcvdDsqlfyPersonGrp/TotalAmt020000
IRS990ScheduleA/First5Years509Ind0X
IRS990ScheduleA/Form990ScheduleAPartVIGrp/ExplanationTxt0Other Program Service Revenue
IRS990ScheduleA/Form990ScheduleAPartVIGrp/FormAndLineReferenceDesc0Schedule A, Part III, Line 12, Explanation of Other Income:
IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/CurrentTaxYearAmt058752
IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/CurrentTaxYearMinus1YearAmt095936
IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/CurrentTaxYearMinus2YearsAmt025214
IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/CurrentTaxYearMinus3YearsAmt0133342
IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/CurrentTaxYearMinus4YearsAmt011000
IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/TotalAmt0324244
IRS990ScheduleA/GrossReceiptsAdmissionsGrp/CurrentTaxYearAmt01330287
IRS990ScheduleA/GrossReceiptsAdmissionsGrp/CurrentTaxYearMinus1YearAmt01102757
IRS990ScheduleA/GrossReceiptsAdmissionsGrp/CurrentTaxYearMinus2YearsAmt0926128
IRS990ScheduleA/GrossReceiptsAdmissionsGrp/CurrentTaxYearMinus3YearsAmt0822433
IRS990ScheduleA/GrossReceiptsAdmissionsGrp/CurrentTaxYearMinus4YearsAmt0794861
IRS990ScheduleA/GrossReceiptsAdmissionsGrp/TotalAmt04976466
IRS990ScheduleA/OtherIncome509Grp/CurrentTaxYearAmt023879
IRS990ScheduleA/OtherIncome509Grp/CurrentTaxYearMinus1YearAmt022881
IRS990ScheduleA/OtherIncome509Grp/CurrentTaxYearMinus2YearsAmt01661
IRS990ScheduleA/OtherIncome509Grp/CurrentTaxYearMinus3YearsAmt011212
IRS990ScheduleA/OtherIncome509Grp/TotalAmt059633
IRS990ScheduleA/PubliclySupportedOrg509a2Ind0X
IRS990ScheduleA/PublicSupportTotal509Amt05280710
IRS990ScheduleA/SubstAndDsqlfyPrsnsTotGrp/CurrentTaxYearMinus1YearAmt020000
IRS990ScheduleA/SubstAndDsqlfyPrsnsTotGrp/TotalAmt020000
IRS990ScheduleA/SubstantialContributorsAmtGrp/TotalAmt00
IRS990ScheduleA/Total509Grp/CurrentTaxYearAmt01389039
IRS990ScheduleA/Total509Grp/CurrentTaxYearMinus1YearAmt01198693
IRS990ScheduleA/Total509Grp/CurrentTaxYearMinus2YearsAmt0951342
IRS990ScheduleA/Total509Grp/CurrentTaxYearMinus3YearsAmt0955775
IRS990ScheduleA/Total509Grp/CurrentTaxYearMinus4YearsAmt0805861
IRS990ScheduleA/Total509Grp/TotalAmt05300710
IRS990ScheduleA/TotalSupportCalendarYearGrp/CurrentTaxYearAmt01412918
IRS990ScheduleA/TotalSupportCalendarYearGrp/CurrentTaxYearMinus1YearAmt01221574
IRS990ScheduleA/TotalSupportCalendarYearGrp/CurrentTaxYearMinus2YearsAmt0953003
IRS990ScheduleA/TotalSupportCalendarYearGrp/CurrentTaxYearMinus3YearsAmt0966987
IRS990ScheduleA/TotalSupportCalendarYearGrp/CurrentTaxYearMinus4YearsAmt0805861
IRS990ScheduleA/TotalSupportCalendarYearGrp/TotalAmt05360343
IRS990/ScheduleBRequiredInd00
IRS990ScheduleD/AgentTrusteeEtcInd00
IRS990ScheduleD/EquipmentGrp/BookValueAmt0517
IRS990ScheduleD/EquipmentGrp/DepreciationAmt026386
IRS990ScheduleD/EquipmentGrp/OtherCostOrOtherBasisAmt026903
IRS990ScheduleD/ExpensesNotReportedAmt00
IRS990ScheduleD/ExpensesNotRptFinclStmtAmt00
IRS990ScheduleD/ExpensesSubtotalAmt01497586
IRS990ScheduleD/ExplanationProvidedInd0X
IRS990ScheduleD/InclEscrowCustodialAcctLiabInd01
IRS990ScheduleD/OtherAssetsOrgGrp/BookValueAmt012325751
IRS990ScheduleD/OtherAssetsOrgGrp/BookValueAmt1946431
IRS990ScheduleD/OtherAssetsOrgGrp/BookValueAmt299675
IRS990ScheduleD/OtherAssetsOrgGrp/Desc0Escrow Funds
IRS990ScheduleD/OtherAssetsOrgGrp/Desc1Pooled Trust Funds
IRS990ScheduleD/OtherAssetsOrgGrp/Desc2Right-of-Use Assets - Operating Lease
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Amt0100163
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Desc0Operating Lease Liability
IRS990ScheduleD/RevenueNotReportedAmt00
IRS990ScheduleD/RevenueNotReportedFinclStmtAmt00
IRS990ScheduleD/RevenueSubtotalAmt01412918
IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt0BalancedCare provides services to seniors and people with disabilities who are in need of a Community Based Representative Payee to manage their Social Security benefit. BalancedCare serves Veterans who are in need of a Federal Fiduciary to manage VA Benefits. BalancedCare also provides a Pooled Trust that allows individuals of any age to become financially eligible for public assistance benefits, while preserving their monthly income in trust for living expenses and supplemental needs.
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc0Part IV, Line 2b:
IRS990ScheduleD/TotalBookValueLandBuildingsAmt0517
IRS990ScheduleD/TotalBookValueOtherAssetsAmt013371857
IRS990ScheduleD/TotalExpensesPerForm990Amt01497586
IRS990ScheduleD/TotalLiabilityAmt0100163
IRS990ScheduleD/TotalRevenuePerForm990Amt01412918
IRS990ScheduleD/TotalRevEtcAuditedFinclStmtAmt01412918
IRS990ScheduleD/TotExpnsEtcAuditedFinclStmtAmt01497586
IRS990/ScheduleJRequiredInd00
IRS990/ScheduleORequiredInd01
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt0BalancedCare Community Services, Inc. utilizes an external accounting firm to prepare the 990. Once completed, the forms are reviewed by the Executive Committee, with the exception of Schedule B, if applicable.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt1The Conflict of Interest Policy is sent to the Board of Directors each year for review and signature of acknowledgement as well as any accountings for billings with the agency. The Board reviews the accounting for billings/services to determine an "arms length service" has been met.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt2The organization does not have any compensated officers or key employees.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt3Copies of financial statements and tax filings, along with other governing documents, can be obtained from the organization for a nominal fee.
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc0Form 990, Part VI, Section B, line 11b
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc1Form 990, Part VI, Section B, line 12c
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc2Form 990, Part VI, Section B, line 15
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc3Form 990, Part VI, Section C, line 19
IRS990ScheduleR/AssetExchangeInd00
IRS990ScheduleR/AssetPurchaseFromOtherOrgInd00
IRS990ScheduleR/AssetSaleToOtherOrgInd00
IRS990ScheduleR/DivRelatedOrganizationInd00
IRS990ScheduleR/GiftGrntCapContriFromOthOrgInd00
IRS990ScheduleR/GiftGrntOrCapContriToOthOrgInd00
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/ControlledOrganizationInd00
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/DisregardedEntityName/BusinessNameLine1Txt0Capability Builders Alliance Inc
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/EIN0833498428
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/ExemptCodeSectionTxt0501(c)(3)
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/LegalDomicileStateCd0NY
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/PrimaryActivitiesTxt0Support the charitable activities of BalancedCare Community Services, Inc.
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/PublicCharityStatusTxt0Line 12c, III-FI
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/USAddress/AddressLine1Txt01050 University Avenue Suite A
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/USAddress/CityNm0Rochester
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/USAddress/StateAbbreviationCd0NY
IRS990ScheduleR/IdRelatedTaxExemptOrgGrp/USAddress/ZIPCd014607
IRS990ScheduleR/LoansOrGuaranteesFromOthOrgInd00
IRS990ScheduleR/LoansOrGuaranteesToOtherOrgInd00
IRS990ScheduleR/PaidEmployeesSharingInd01
IRS990ScheduleR/PerformOfServicesByOtherOrgInd00
IRS990ScheduleR/PerformOfServicesForOthOrgInd00
IRS990ScheduleR/ReceiptOfIntAnntsRntsRyltsInd00
IRS990ScheduleR/ReimbursementPaidByOtherOrgInd00
IRS990ScheduleR/ReimbursementPaidToOtherOrgInd00
IRS990ScheduleR/RentalOfFacilitiesToOthOrgInd00
IRS990ScheduleR/RentalOfFcltsFromOthOrgInd00
IRS990ScheduleR/SharingOfFacilitiesInd00
IRS990ScheduleR/TransferFromOtherOrgInd00
IRS990ScheduleR/TransferToOtherOrgInd00
IRS990/SchoolOperatingInd00
IRS990/SignificantChangeInd00
IRS990/SignificantNewProgramSrvcInd00
IRS990/StatesWhereCopyOfReturnIsFldCd0NY
IRS990/SubjectToExcsTaxNetInvstIncInd00
IRS990/SubjectToProxyTaxInd00
IRS990/SubjToTaxRmnrtnExPrchtPymtInd00
IRS990/TaxablePartyNotificationInd00
IRS990/TaxExemptBondsInd00
IRS990/TerminateOperationsInd00
IRS990/TotalAssetsBOYAmt011731993
IRS990/TotalAssetsEOYAmt013445193
IRS990/TotalAssetsGrp/BOYAmt011731993
IRS990/TotalAssetsGrp/EOYAmt013445193
IRS990/TotalCompGreaterThan150KInd00
IRS990/TotalContributionsAmt058752
IRS990/TotalEmployeeCnt017
IRS990/TotalFunctionalExpensesGrp/FundraisingAmt00
IRS990/TotalFunctionalExpensesGrp/ManagementAndGeneralAmt0402549
IRS990/TotalFunctionalExpensesGrp/ProgramServicesAmt01095037
IRS990/TotalFunctionalExpensesGrp/TotalAmt01497586
IRS990/TotalGrossUBIAmt00
IRS990/TotalLiabilitiesBOYAmt011717729
IRS990/TotalLiabilitiesEOYAmt013515597
IRS990/TotalLiabilitiesGrp/BOYAmt011717729
IRS990/TotalLiabilitiesGrp/EOYAmt013515597
IRS990/TotalNetAssetsFundBalanceGrp/BOYAmt014264
IRS990/TotalNetAssetsFundBalanceGrp/EOYAmt0-70404

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