Systems for Environmental Management

“Three board members and the director have a family relationship.”

“Any actual or potential conflict of interest must be disclosed as soon as the member is aware of the conflict. The member will retire from all deliberations and not particpate in voting in connection with the matter. Each board member annually reviews the agency's conflict of interest policy and discloses any conflicts of interest of which they are aware.”

“The board of directors determines compensation based upon performance assessment, size and scope of program activities, and a compensation comparability study for 20 similar organizations in the western united states. Data on similar tax-exempt organizations were provided by the economic research institute of redmond, washington. Compensation analysis was performed for all tax-exempt organizations with national taxonomy of exempt entities - science and technology codes.”

“Other highly compensated employees are paid based upon the applicable government contract specifying the wage base for that contract which is approved by the government and contractor.”

“The draft form 990 is sent to all board members prior to finalizing. The executive director and board president review the 990 in detail prior to filing.”

“The agency has its governing documents, conflict of interest policy,and form 990 available upon request.”

“Schedule r - the agency contracted with a related c-corporation to provide identical services under the same terms and conditions of the contracts awarded as would have been performed by the agency. The agency is in the process of transitioning activities related to scientific research contracts to the c-corporation because the board of directors no longer felt that a non-profit entity is appropriate for conducting such research activities. When the agency was intitially formed, a non-profit structure was required under contract conditions. That requirement is no longer present and the board has resolved to assign its activities to the c-corporation. All contractual terms, including service rates, wages, benefits, and fees remain unchanged. The transition was overseen by the agency's attorney and counsel to ensure compliance with all applicable non-profit rules and regulations.”

“The executive director was paid $24,000 plus routine fringe benefits for contracted professional research and programming for contracts for the agency. The remaining compensation for the executive director was for services performed on behalf of the c-corporation's contracts and was not related to services performed for the agency.”