Coyote Crisis Collaborative

“The bylaws of the organization were restated and amended to 1 update the list of stakeholder industries and agencies represented on the board, and define the number of board director positions held by specific industries, and provide at a minimum, that the organizations directors include a representative of u.s. Homeland security, as well as representatives of educational, healthcare, and private sector businesses 2 grant voting privileges on the board of directors to a government agencys liaison or a liaison of another organization, 3 update the resignation procedure to be taken by a director choosing to resign, and expand the definition of resignation to include failure of a director to attend one meeting in a calendar year as deemed resignation by the director, 4 define a quorum as one-third 33 of the number of directors then in office and to specify, that if a quorum is present when the meeting is convened, the quorum is deemed to exist until adjourned, nothwithstanding the departure of one or more directors, 5 provide specifics for a directors dissent to be recorded, 6 authorize an electronic signature as a valid action of written consent, 7 provide for the use of a mediator and arbitrator, in the event of a deadlock of board votes, and 8 provide the board authority to remove a board member if the board member has not completed a conflict of interest disclosure, not signed a confidentiality agreement, reviewed or approved annual taxes or bylaws, and not participated in at least one body meeting during the year.”

“Coyote crisis collaboratives directors are comprised of organizations or agencies that are within industries the board of directors have identified as stakeholder industries, and these organizations or agencies are within the geographical areas of arizona. Each stakeholder industry has one vote on the board of directors, unless otherwise indicated. The stakeholder industries are 1 airport, 2 arizona ambulatory surgery center association, 3 arizona coalition for healthcare emergency response, 4 arizona health care association, 4 arizona school district consortium, 5 arizona statewide independent living council, 6 arizona hospice and home health associations, 7 businesses, which have 4 votes and include utilities, finance, legal and transportation airport, 8 county emergency management, which has 3 votes, 9 developmental disabiliites, 10 finance, 11 fire departments, which have 4 votes, 12 ems companies, which have 3 votes, 13 hospitals, which have 8 votes, 14 legal, 15 mental health, which have 2 votes, 16 universities, and 17 utilties. Additionally, the following agencies have one vote on the board of directors through their liaison representative arizona alliance for community health centers, arizona ambulance association, arizona association of police chiefs, arizona chamber of commerce, arizona fire chiefs association, arizona dept. Of economic security, arizona dept. Of emergency and military affairs, arizona dept. Of health services - bureau of public health emergency preparedness and bureau of ems and trauma system, arizona dept. Of homeland security, arizona health care containment system, arizona local public health emergency response association, arizona pharmacy association, arizona state hospital, arizona tourism and lodging association, arizona tribal executive committee, arizona volunteer organizations active in disasters, federal bureau of investigation, metropolitan medical response system, military, and western regional alliance for pediatric emergency management.”

“Each member organization or agency has a vote on the board of directors through the members representative, unless a conflict of interest exists based on the organizations conflict of interest policy, that precludes the member organization from voting. The members elect the officers of the organization.”

“The following acts require approval from the membership body 1 approval of new board directors and fulfillment of a vacant board position, 2 election and removal of officers, and fulfillment of a vacant officer position, 3 adoption, amendment or repeal of the articles or bylaws, 4 creation or dissolution of standing and ad hoc committees, and 5 authorization of loans in excess of 25,000.”

“Senior management of the organization is responsible for the timely preparation of the form 990. 1 the completed form 990 will be provided to the committee responsible for finances sufficiently in advance of the filing deadline to enable a detailed and conscientious review by all members of the committee. All questions, concerns, etc. Of the board members will be addressed by the treasurer or cpa and incorporated into the form 990 as appropriate. 2 after all questions of the members of the board and the relevant committees have been appropriately addressed, senior management of the organization will approve the filing of the final form 990 as required.”

“At each board and committee meeting, if there is a discussion of selecting or engaging a vendor or service provider, all in attendance are asked to recuse themselves from this discussion if there could be a perceived conflict. Annually in october, the organization reviews and discusses the conflict of interest policy and requests that each board member list and acknowledge any known conflicts.”

“1 the executive committee reviews the compensation for the executive director by evaluating their compensation based on performance, skills, development and growth, and effective visible commitment to the organization. 2 the compensation system will include performance reviews and adjustments to compensation based on changes in the marketplace subject to financial constraints adjustments to the compensation of an individual will be based on performance including growth in mastering competencies and all adjustments will be consistent with practice in the nonprofit marketplace. 3 structured deliverables are used to assess progress and achievement reviews. The board is issued the budget, including the management fee adjustment, for review, comment, and questions. At this time, the organization has no paid employee or officer meeting the irs definition of a key employee.”

“The organization will provide in a timely manner, copies of governing documents including its conflict of interest policies, and financial statements when requested in writing or in person.”

“Coyote crisis collaborative is a multi-disciplinary preparedness network supporting robust healthcare and other community sector emergency management programs. The mission of the coyote crisis collaborative is to 1 assess and address critical gaps identified by stakeholders as obstacles to community resilience 2 host and generate opportunities for community and regional alliances and networking among organization representatives responsible for disaster planning 3 facilitate and support disaster training and exercises and 4 publish guidance documents and other materials that advance the goals to continuous improvement in community disaster preparedness, mitigation, response, recovery and resilience.”

“Other contract services 108,488. Cognitively-impaired equipment planning, coordination facilitation 11,500, 11,500 program, -0- administrative, -0- fundraising design and editing services 3,000, 3,000 program, -0- administrative, -0- fundraising other course planning coordination 68,888, 68,888 program, -0- administrative, -0- fundraising pediatric equipment planning, coordination facilitation 5,000, 5,000 program, -0- administrative, -0- fundraising terf planning facilitation 10,000, 10,000 program, -0- administrative, -0- fundraising videography services 10,100, 10,100 program, -0- administrative, -0- fundraising.”