Coyote Crisis Collaborative

“Per the bylaw change that was effective as of june 17, 2020, a government agencys liaison or a liaison of another organization, no longer has voting privileges on the board of directors. Liaison positions are not listed in the total of voting members at fiscal year end june 30, 2020, reported on form 990 part vi, section a, line 1a. Individuals holding liaison positions are listed on the form 990 part vii since they were entitled to vote for part of the fiscal year july 1, 2019 to june 16, 2020.”

“The organization utilizes deb roepke through vernado planning, llc to fulfill the duties of executive director. Deborah roepke received form w2 wages from vernado planning, llc of 72,800 for the calendar year 2019.”

“The bylaws of the organization were restated and amended to 1 add additional types of industries or entities a member organization must be, to be considered for membership, 2 add the position of immediate past chairs as a default position of leadership authority in the absence of the chair and vice chair of the board, 3 specify that any committee, to the extent provided by the board, has the power and authority of the board, save the fixing of directors compensation and actions dependent upon the whole boards resolution, and 4 to exclude a government agencys liaison or a liaison of another organization from voting on the board of directors.”

“The organizations membership is comprised of organizations or governmental agencies within the following 1 airports, 2 arizona ambulance association, 3 arizona alliance for community health centers, 4 arizona ambulatory surgery center association, 5 arizona department of emergency and military affairs, 6 arizona department of health services bureau of public health emergency response including a technology expert and bureau of ems and trauma services, 7 arizona department of homeland security, 8 arizona developmental disability consortium, 9 arizona department of economic security, 10 arizona health care association, 11 arizona health care cost containment system, 12 business, 13 county emergency management, 14 county public health, 15 ems, 16 fire departments, 17 hospitals, 18 indian health services, 19 law enforcement departments, 20 mental health, 21 metropolitan medical response system mmrs, 22 school district consortiums, 23 statewide independent living council, 24 transportation, 25 universities, 26 utilities, 27 federal bureau of investigration fbi, and 28 legal organizations. Each member organization or agency has a vote on the board of directors through the members representative.”

“Each member organization or agency has a vote on the board of directors through the members representative. The members elect the officers of the organization.”

“The following acts require approval from the membership body 1 approval of new members and fulfillment of a vacant board position, 2 election and removal of officers, and fulfillment of a vacant officer position, 3 adoption, amendment or repeal of the articles or bylaws, 4 creation or dissolution of standing and ad hoc committees, 5 authorization of loans in excess of 25,000, and 6 approval of proposed transactions with a director having a conflicting interest.”

“Senior management of the organization is responsible for the timely preparation of the form 990. 1 the completed form 990 will be provided to the committee responsible for finances sufficiently in advance of the filing deadline to enable a detailed and conscientious review by all members of the committee. All questions, concerns, etc. Of the board members will be addressed by the treasurer or cpa and incorporated into the form 990 as appropriate. 2 after all questions of the members of the board and the relevant committees have been appropriately addressed, senior management of the organization will approve the filing of the final form 990 as required.”

“At each board and committee meeting, if there is a discussion of selecting or engaging a vendor or service provider, all in attendance are asked to recuse themselves from this discussion if there could be a perceived conflict. Annually in october, the organization reviews and discusses the conflict of interest policy and requests that each board member list and acknowledge any known conflicts.”

“1 the executive committee reviews the compensation for the executive director by evaluating their compensation based on performance, skills, development and growth, and effective visible commitment to the organization. 2 the compensation system will include performance reviews and adjustments to compensation based on changes in the marketplace subject to financial constraints adjustments to the compensation of an individual will be based on performance including growth in mastering competencies and all adjustments will be consistent with practice in the nonprofit marketplace.”

“3 structured deliverables are used to assess progress and achievement reviews. The board is issued the budget, including the management fee adjustment, for review, comment, and questions. At this time, the organization has no paid employee or officer meeting the irs definition of a key employee.”

“The organization will provide in a timely manner, copies of governing documents including its conflict of interest policies, and financial statements when requested in writing or in person.”

“Coyote crisis collaborative is a multi-disciplinary preparedness network supporting robust healthcare and other community sector emergency management programs. The mission of the coyote crisis collaborative is to 1 assess and address critical gaps identified by stakeholders as obstacles to community resilience 2 host and generate opportunities for community and regional alliances and networking among organization representatives responsible for disaster planning 3 facilitate and support disaster training and exercises and 4 publish guidance documents and other materials that advance the goals to continuous improvement in community disaster preparedness, mitigation, response, recovery and resilience.”