Greenhill School

“Per article v, section 51 of the organization's bylaws, the executive committee shall be comprised of up to fourteen trustees, including the chair, the chair-elect, the secretary/assistant chair, the treasurer, the chairpersons of all committees, and at-large members nominated by the chair at his or her discretion. The executive committee shall have and exercise all power and authority vested in the board in the management of the business, property, and affairs of the organization (including, without limitation, the adoption of advisory policies with respect to the management and operations of the organization), except in respect of removal or election of trustees and officers of the corporation and amendment of the bylaws, and all shall have such other power and authority as shall be expressly delegated to it by the board by the affirmative vote of a majority of the trustees, then in office.”

“The 990 is reviewed and presented to the audit committee by our outside cpa firm, the audit committee chair then presents it to the board of trustees for final approval. A copy is provided to all voting board members using a secure web portal.”

“The policy is distributed at the beginning of each year to all board members, as well as all employees with purchasing responsibility. The policy is included in the board of trustees manual and the employee policies and procedures manual. The policy requires the disclosure of any compensation received from the organization and any relationships with related parties (reported in form 990, part vi and schedule 0). At each committee and board meeting, members are expected to comply with the policy. Any board members with a potential conflict of interest are expected to recuse themselves from any relevant issue and the recusal is reflected in the minutes of that meeting. If that matter involves an administrator, faculty member or other employee, he or she should advise the head of school. If the matter involves the chair of the board, he or she should advise the chair of the audit and risk management committee, the chair of the board, the head of school, or the chair of the audit and risk management committee. As the case may be, should then consult with such persons, provide such guidance and take such action as he, she, or it considers appropriate to address the matter.”

“The head of the school's compensation is outlined in his contract when the contract is up for renewal, the compensation committee benchmarks the compensation against other schools and outlines each year's compensation in the contract. The cfo/coo's compensation is based upon experience. The cfo/coo receives the merit increase for administrators as established annually by the board. Both the head of school and cfo/coo's compensations are additionally reviewed each year by the audit and risk management committee in compliance with intermediate sanction regulations and all decisions are contemporaneously documented.”

“Governing documents, financial statements, and the conflict of interest policy are available to the public by request.”

“Greenhill school has an audit and risk management committee that assumes responsibility for the oversight of the annual financial statement audit and the resulting financial statements. The audit and risk management committee is also responsible for assessing and selecting the external audit firm of greenhill school. Greenhill school did not change its oversight or selection process for the appointment of the external audit firm during the tax year currently reported on.”