Oklahoma Square Dance Federation Inc.

“All positions on the elected board are filled by couples. Most are married.”

“Osdf has an elected board. The positions that must be elected are 1) president2) first vice president (in charge of annual festival)3) second vice president (in charge of the ticket program)4) third vice president (in charge of the two round-up meetings)5) secretary 6) treasurereach of those positions have 2 members which entitles them to 2 votes if both members are presentthere are eight districts. Each district is entitled to 2 votes for their district president. The district presidents are elected by members of their respective districts. Each district president appoints 4 district delegate couples. They are entitled to 8 votes. That allows each district 10 possible votes. They must be present to vote.therefore there are a possible 92 votes. Majority rules.”

“As stated in the previous statement 07 - all major decisions require a majority vote. There is also a quorum requirement that must be obtained before business can be discussed and voted upon.the various officers have general authority to make decisions over their particular area. However, on the major expenditures, they must present their proposed program and have it approved by the entire group of delegates and officers.”

“There are eight independent districts in oklahoma. Osdf does not have control over the districts elect into district board positions. Districts are required to pay dues of $1.00 for each member club per year. They must also pay for insurance for every dancer. The insurance requirements are set by the united square dance association (usda), and not by osdf. Osdf collects their premiums of around $5.00 per dancer and forwards it to usda. Use of alcohol is forbidden at an osdf function.osdf and the districts all have the same goal, to keep square dance alive in oklahoma. Osdf will assist them in whatever way we can by providing educational materials; opportunities to dance and meet together; to share ideas; provide a caller workshop; and provide opportunities to raise funds.”

“Form 990 will be emailed to the treasurer prior to filing the 990. He has the authority to approve and sign the 990. The return is prepared by the accountant. This is an appointed position by the osdf president. There are approximately 15 appointed positions. They do not have a vote on decisions made by the board. Because they are in an appointed position, it would be possible for them to vote only if they are also a delegate of their respective district.”

“During the informal meeting in january of each year the board members are reminded of the conflict of interest policy. The officers are instructed to disclose any conflicts of interest that may exist. To date there have not been any problems noted.”

“To date we have not made the governing documents available to the public except by request. We will consider putting them on the osdf web page in january.copies of the form 1023 and the attachments were provided to the executive board.”

“Osdf purchases the grand prize car at the end of the prior year. 10/25/2019 purchase price was $14,033. When the car was received it was not acceptable. The 1st vp sold the car for $12,000 on 2/18/20. Another car was purchased on 2/12/2020. Tickets were also printed for the drawing and admission, for $3,142. As the pandemic spread it became evident that the festival would be cancelled and it would be wrong to ask people to donate and take a chance on the car. The car was placed in storage waiting for the 2022 festival. The original car was purchased in 2019 and reported as prepaid expense. The cost of the vehicle sold was reported on part (viii) line 7b. The replacement 2022 vehicle is reported as a prepaid cost of $14,000 on the balance sheet part (x) line 9”

“During 2020 the organization abided by the covid 19 pandemic. All physical contact was restricted during the pandemic. As a result the organization could not hold the dances, festivals, roundups, training or education.since square dancing is a close contact activity it was impossible to hold our normal programs. We allstruggled to maintain the clubs during this period of inactivity. Many clubs did not survive & had to close.as a result we were not able to have the annual festival. Most of the funds raised in the past were from selling tickets to the festival. Each ticket allowed entry to the dance and the stubs were used during the festival. Most prizes a donated. Osdf would purchase a vintage car for the grand prize. Dancers sold tickets. Fall of 2021 we are beginning again.”