Oklahoma Square Dance Federation Inc

“All positions on the elected board are filled by couples. Most are married.”

“Osdf has an elected board. The positions that must be elected are 1) president 2) first vice president (in charge of annual festival) 3) second vice president (in charge of the ticket program) 4) third vice president (in charge of the one round-up meeting) 5) secretary 6) treasurer each of those positions have 2 members which entitles them to 2 votes if both members are present there are eight districts. Each district is entitled to 2 votes for their district”

“As stated in the previous statement 07 - all major decisions require a majority vote. There is also a quorum requirement that must be obtained before business can be discussed and voted upon. The various officers have general authority to make decisions over their particular area. However, on the major expenditures, they must present their proposed program and have it approved by the entire group of delegates and officers.”

“There are eight independent districts in oklahoma. Osdf does not have control over whom the districts elect to their district board positions. Districts are required to pay dues of $1.00 for each member club per year. They must also pay for insurance for every dancer. The insurance requirements are set by the united square dance association (usda), and not by osdf. Osdf collects their premiums of around $5.00 per dancer and forwards it to usda. Use of alcohol is forbidden at an osdf function. Osdf and the districts all have the same goal, to keep square dance alive in oklahoma. Osdf will assist them in whatever way we can by providing educational materials; opportunities to dance and meet together; to share ideas; provide a caller workshop; and”

“Form 990 will be emailed to the treasurer prior to filing the 990. He has the authority to approve and sign the 990. The return is prepared by the accountant. This is an appointed position by the osdf president. There are approximately 15 appointed positions. They do not have a vote on decisions made by the board. Because they are in an appointed position, it would be possible for them to vote only if they are also a delegate of their respective district.”

“During the informal meeting in january of each year the board members are reminded of the conflict of interest policy. The officers are instructed to disclose any conflicts of interest that may exist. To date there have not been any problems noted.”

“To date we have not made the governing documents available to the public except by request. We will consider putting them on the osdf web page. Copies of the form 1023 and the attachments were provided to the executive board.”