Civic Intelligence

Clarehouse Inc.

990 • Fiscal year 2020 • EIN 73-1603851

Jul 01, 2019 to Jun 30, 2020 • Filed on Feb 18, 2021

Organization Profilewww.clarehouse.org

View Organization Page

7617 S Mingo RoadTulsa, OK 74133

(918) 893-6150

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

31st percentile

0.05x

Higher debt load relative to assets than 31% of similar nonprofits.

2020 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2020

Liabilities / Revenue

46th percentile

0.19x

Higher debt load relative to revenue than 46% of similar nonprofits.

2020 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2020

Net Margin

80th percentile

26%

Higher net margin than 80% of similar nonprofits.

2020 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2020

Top Officer Pay

36th percentile

$91,623

Higher top officer pay than 36% of similar nonprofits.

Top officer pay equals 4.6% of source-year revenue.

2020 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2020

Asset Growth

51st percentile

6.7%

Faster asset growth than 51% of similar nonprofits.

2020 filings • 501(c)3 • $5M-$10M nonprofits • Annualized from 2019 to 2020

Revenue Growth

77th percentile

21%

Faster revenue growth than 77% of similar nonprofits.

2020 filings • 501(c)3 • $5M-$10M nonprofits • Annualized from 2019 to 2020

Balance Sheet
Liabilities / Assets31st percentile

Assets

Up

$7,366,272

Up $462,030 (+6.7%) from 2019

Net Assets

Up

$6,991,047

Up $268,682 (+4.0%) from 2019

Liabilities

Up

$375,225

Up $193,348 (+106%) from 2019

Revenue And Expenses
Liabilities / Revenue46th percentileNet Margin80th percentile

Revenue

Up

$1,977,047

Up $341,632 (+21%) from 2019

Expenses

Down

$1,457,611

Down $4,030 (-0.3%) from 2019

Net Income

Up

$519,436

Up $345,662 (+199%) from 2019

Historical Trend

Balance Sheet Trend

Asset Growth51st percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$15M$10M$5.0M$0Assets 2011: $6,624,773Liabilities 2011: $57,955Net Assets 2011: $6,566,8182011Assets 2012: $6,464,460Liabilities 2012: $72,687Net Assets 2012: $6,391,7732012Assets 2013: $6,608,080Liabilities 2013: $134,731Net Assets 2013: $6,473,3492013Assets 2014: $6,794,404Liabilities 2014: $109,245Net Assets 2014: $6,685,1592014Assets 2015: $6,782,139Liabilities 2015: $124,296Net Assets 2015: $6,657,8432015Assets 2016: $6,592,537Liabilities 2016: $207,360Net Assets 2016: $6,385,1772016Assets 2017: $6,615,882Liabilities 2017: $200,013Net Assets 2017: $6,415,8692017Assets 2018: $6,689,823Liabilities 2018: $181,216Net Assets 2018: $6,508,6072018Assets 2019: $6,904,242Liabilities 2019: $181,877Net Assets 2019: $6,722,3652019Assets 2020: $7,366,272Liabilities 2020: $375,225Net Assets 2020: $6,991,0472020Assets 2021: $8,128,604Liabilities 2021: $263,330Net Assets 2021: $7,865,2742021Assets 2022: $7,818,690Liabilities 2022: $262,297Net Assets 2022: $7,556,3932022Assets 2023: $8,502,198Liabilities 2023: $370,466Net Assets 2023: $8,131,7322023Assets 2024: $9,225,994Liabilities 2024: $244,689Net Assets 2024: $8,981,3052024Assets 2025: $10,073,300Liabilities 2025: $308,050Net Assets 2025: $9,765,2502025

Highlighted filing

2020

Assets$7,366,272
Liabilities$375,225
Net Assets$6,991,047
Open 2020 Filing

Operations Trend

Revenue Growth77th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$3.0M$2.0M$1.0M$0-$1.0MRevenue 2011: $796,545Expenses 2011: $917,451Net Income 2011: -$120,9062011Expenses 2012: $1,031,0432012Expenses 2013: $1,041,0472013Revenue 2014: $1,185,816Expenses 2014: $1,156,733Net Income 2014: $29,0832014Revenue 2015: $1,242,232Expenses 2015: $1,209,269Net Income 2015: $32,9632015Revenue 2016: $1,193,938Expenses 2016: $1,348,480Net Income 2016: -$154,5422016Revenue 2017: $1,205,563Expenses 2017: $1,342,078Net Income 2017: -$136,5152017Revenue 2018: $1,405,999Expenses 2018: $1,395,256Net Income 2018: $10,7432018Revenue 2019: $1,635,415Expenses 2019: $1,461,641Net Income 2019: $173,7742019Revenue 2020: $1,977,047Expenses 2020: $1,457,611Net Income 2020: $519,4362020Revenue 2021: $1,899,675Expenses 2021: $1,443,948Net Income 2021: $455,7272021Revenue 2022: $2,134,650Expenses 2022: $1,541,260Net Income 2022: $593,3902022Revenue 2023: $2,042,941Expenses 2023: $1,797,676Net Income 2023: $245,2652023Revenue 2024: $2,303,659Expenses 2024: $1,781,375Net Income 2024: $522,2842024Revenue 2025: $2,300,233Expenses 2025: $1,864,443Net Income 2025: $435,7902025

Highlighted filing

2020

Revenue$1,977,047
Expenses$1,457,611
Net Income$519,436
Open 2020 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2019 to Jun 30, 2020
Signed
Feb 18, 2021
Return Version
2019v5.0
Gross Receipts
$2,223,145
Mission and Program Overview

Mission

Mission: We embrace death and dying as a normal part of life and provide, at no cost to guests and families, the support people need to make the most of every moment.Vision: Clarehouse envisions a loving community where all people have the care they need at life's end and no one walks their final days alone.

Clarehouse provides a loving home, quality end-of-life care and access to hospice services to people in need.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$3,698,305$3,697,669▼ $636
Investments in Publicly Traded Securities$2,670,296$2,650,420▼ $19,876
Savings and Temporary Cash Investments$389,891$834,278▲ $444,387
Cash and Non-Interest-Bearing Accounts$51,472$70,536▲ $19,064
Pledges and Grants Receivable$54,119$69,544▲ $15,425
Prepaid Expenses and Deferred Charges$20,957$24,623▲ $3,666
Accounts Receivable-$0-
Other Notes and Loans Receivable, Net-$0-
Receivable From Disqualified Prsn-$0-
Receivables From Officers Etc-$0-
Investments Other Securities-$0-
Investments Program Related-$0-
Intangible Assets-$0-
Inventories for Sale or Use-$0-
Total Assets$6,904,242$7,366,272▲ $462,030
Other Assets Total$19,202$19,202→ $0
Liabilities
Other Liabilities-$182,400-
Deferred Revenue$140,907$131,785▼ $9,122
Accounts Payable and Accrued Expenses$40,970$61,040▲ $20,070
Total Liabilities$181,877$375,225▲ $193,348
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$4,981,598$5,257,074▲ $275,476
Net Assets With Donor Restrictions$1,740,767$1,733,973▼ $6,794
Total Net Assets Fund Balance$6,722,365$6,991,047▲ $268,682
Total Liabilities and Net Assets / Fund Balance$6,904,242$7,366,272▲ $462,030

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$3,186,502$1,293,122$4,479,624
Land$444,048-$444,048
Equipment$34,823$268,583$303,406
Other Land Buildings$32,296$78,460$110,756

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2019$2,670,296-▲ $75,865$95,741$2,650,420
2018$2,418,783$500▲ $151,493$-99,520$2,670,296
2017$2,329,789$141▲ $171,637$82,784$2,418,783
2016$2,120,299$3,244▲ $243,823$37,577$2,329,789
2015$2,133,775$19,164▼ $32,640-$2,120,299
Compensation and Service Providers
Top Officer Pay36th percentile

Employees

NameTitleFull / Part TimeBaseTotal
Kelley ScottExecutive DirectorFT$91,623$91,623

Board Members and Trustees

NameTitle
Carla MeyerPresident
Joe Moore MDVice President
Anne StevensonDirector
Caroline QuinnDirector
Charlotte MindemanDirector
Craig JonesDirector
Elisabeth BaluhDirector
Jeff ReidDirector
Joe Wilburn JrDirector
Laura Ross-WhiteDirector
Lynn BockmeulenDirector
Mike ReevesDirector
Missy McCaw-FretteDirector
Pam KiserDirector
Rebecca MitchellDirector
Thad HensleyDirector
Trina BommerDirector
Andrew PollySecretary
David StilesTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$1,818,962
Program Service Revenue
$0
Investment Income
$103,208
Other Revenue
$54,877
All Other Contributions
$1,523,530
Change in Net Assets
$519,436

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
Yes
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Other Non Cash Contri Table179$24,030Donor Declared
Other Non Cash Contri Table81$4,347Donor Declared
Other Non Cash Contri Table1$975Donor Declared
Other Non Cash Contri Table4$365Donor Declared
Other Non Cash Contri Table4$265Donor Declared
Total Noncash Contributions269$29,982-

Audited Revenue Reconciliation

Revenue per Audited Statements
$1,977,047
Revenue Not Reported on Form 990
$-21,280
Total Revenue per Audited Statements
$1,955,767
Total Revenue per Form 990
$1,977,047
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$993,557
Other Expenses$464,054
Total Fundraising Expense$172,457
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$653,118$17,035$87,393$757,546
Depreciation Depletion$141,962$792$1,168$143,922
Occupancy$134,796$667$1,543$137,006
Current Officers, Directors, Trustees, and Key Employees$43,979$23,822$23,822$91,623
Other Employee Benefits$69,794$2,390$12,065$84,249
Payroll Taxes$48,935$3,012$8,192$60,139
Insurance$42,176$2,786$677$45,639
Office Expenses$6,258$1,332$18,060$25,650
Fees for Services Other$6,985$12,455$1,875$21,315
Fees for Services Accounting$12,800$802$2,085$15,687
Advertising$1,056$184$14,335$15,575
Other Expenses$11,449$370$845$12,664
Total Functional Expenses$1,218,108$67,046$172,457$1,457,611

Audited Expense Reconciliation

Line ItemAmount
Expenses per Audited Statements$1,457,611
Total Expenses per Audited Statements$1,457,611
Total Expenses per Form 990$1,457,611
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Gross Income$97,566
Fundraising Direct Expenses$46,738
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Smoke & Mirrors$392,998$97,566$3,282$94,284
Total Events$392,998$97,566$46,738$50,828
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Loans and Receivables

Line ItemBeginningEndChange
Receivables from Disqualified Persons-$0-
Receivables from Officers, Directors, Trustees, and Key Employees-$0-
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
PPP Loan$182,400
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Line 11B: Form 990 Review Process

“The draft 990 is reviewed by the finance committee and the Board Governance Committee for accuracy and then presented to the Board of Directors for final review with discussion and approval at the next Board meeting.”

Form 990, Part VI, Line 12C: Explanation of Monitoring and Enforcement of Conflicts

“The existence of a real or apparent conflict of interest should be disclosed on a timely basis and always before the transaction at issue is finalized. It shall be the responsibility of the Board member/management employee to scrutinize his/her transactions and outside interests and relationships for potential conflicts and to immediately make such disclosures.Disclosures by management employees should be made to the Executive Director, who shall bring the conflict to the attention of the Board Governance Committee. Disclosure by Board members should be made to the Board Governance Committee. A Conflict of Interest Disclosure Form shall be completed by Board members and management employees each year.The Board Governance Committee shall report to the Board and the Board shall determine if a conflict exists. The Board may authorize a transaction even if a conflict exists if is just, fair and reasonable to Clarehouse. The Board has sole discretion regarding these matters, and the Board's concern must be the welfare of Clarehouse and advancement of its mission.Transactions where a conflict is deemed to exist may be undertaken only if all of the following are observed:1. The Board member/management employee leaves the Board meeting during any discussion concerning the transaction, does not vote or use his/her personal influence and is not counted in determining a quorum at the meeting;2. A competitive bid or comparable valuation exists; and3. The Board determines that the transaction is in the best interest of Clarehouse.The minutes of all actions taken on such matters shall clearly reflect that these requirements have been met.”

Form 990, Part VI, Line 15A: Compensation Review & Approval Process - CEO, Top Management

“The Board of Directors is responsible for: 1) determining the overall structure of the compensation program for the Executive Director; 2) evaluating the performance of the Executive Director and for determining his/her compensation.The Board of Directors has adopted the following guidelines for determining compensation for the Executive Director and senior staff of Clarehouse. Base salary "targets" will be established for the Executive Director and senior staff utilizing appropriate database surveys of comparable Oklahoma operating non-profits.”

Form 990, Part VI, Line 19: Other Organization Documents Publicly Available

“Available to the public upon request.”

Filing and Contact Details

Filer

Filer Name
Clarehouse Inc
EIN
73-1603851
Phone
9188936150
Address
7617 S Mingo Road, Tulsa, OK 74133

Signing Officer

Name
Kelley Scott
Title
Executive Director
Signed
2021-02-18
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Kelley Scott
Formed
2001
Legal Domicile
Ok
Voting Board Members
19
Independent Board Members
19
Employees
38
Volunteers
125

Preparer

Firm
Conklin Gilpin & Wertz PLLC
Address
2738 E 51st Street Ste 370, Tulsa, OK 74105
Preparer
Taylor D Gilpin
Phone
9187490921
Supplemental Narrative

Additional Explanations

Other Changes In Net Assets Or Fund Balances - Other Decreases

“Loss due to flood damage = -$229474”

Financial Statement Notes

Part V, Line 4: Intended uses of the endowment fund.

“Two endowed funds, designated as the Operations Endowment and the Building Endowment (collectively, the Endowments) have been established to provide permanent sources of funding for the services provided and other charitable work of Clarehouse. The Endowments were established initially with funds received from the Clarehouse capital campaign, "Welcome Home." The Operations Endowment is intended to provide general support of Clarehouse including its end-of-life care program and staff development. The Building Endowment is intended to provide financial support for capital improvements and repairs of the home in Tulsa, Oklahoma.”

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IRS990/Form990PartVIISectionAGrp/PersonNm7Mike Reeves
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IRS990/Form990PartVIISectionAGrp/PersonNm17Joe Wilburn Jr
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IRS990/Form990PartVIISectionAGrp/TitleTxt11Director
IRS990/Form990PartVIISectionAGrp/TitleTxt12Secretary
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IRS990/Form990PartVIISectionAGrp/TitleTxt14Director
IRS990/Form990PartVIISectionAGrp/TitleTxt15Director
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Document Assets

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Filings

Displayed year

2020 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$7,366,272
Liabilities
$375,225
Net assets
$6,991,047
Revenue
$1,977,047
Expenses
$1,457,611
Net income
$519,436
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2025Detailed filing. Detailed filing data is available for this year.$10.1$0.31$9.77$2.30$1.86$0.44
2024Detailed filing. Detailed filing data is available for this year.$9.23$0.24$8.98$2.30$1.78$0.52
2023Detailed filing. Detailed filing data is available for this year.$8.50$0.37$8.13$2.04$1.80$0.25
2022Detailed filing. Detailed filing data is available for this year.$7.82$0.26$7.56$2.13$1.54$0.59
2021Detailed filing. Detailed filing data is available for this year.$8.13$0.26$7.87$1.90$1.44$0.46
2020Detailed filing. Detailed filing data is available for this year.$7.37$0.38$6.99$1.98$1.46$0.52
2019Detailed filing. Detailed filing data is available for this year.$6.90$0.18$6.72$1.64$1.46$0.17
2018Detailed filing. Detailed filing data is available for this year.$6.69$0.18$6.51$1.41$1.40$0.01
2017Detailed filing. Detailed filing data is available for this year.$6.62$0.20$6.42$1.21$1.34$0.14
2016Detailed filing. Detailed filing data is available for this year.$6.59$0.21$6.39$1.19$1.35$0.15
2015Detailed filing. Detailed filing data is available for this year.$6.78$0.12$6.66$1.24$1.21$0.03
2014Detailed filing. Detailed filing data is available for this year.$6.79$0.11$6.69$1.19$1.16$0.03
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$6.61$0.13$6.47$1.04
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$6.46$0.07$6.39$1.03
2011Summary only. Only limited summary data is available for this year.$6.62$0.06$6.57$0.80$0.92$0.12
Peer Organizations

Similar nonprofits based on the same Siviq industry and scale cohort. 2020 filings • 501(c)3 • $5M-$10M nonprofits