Civic Intelligence

Clarehouse Inc.

990 • Fiscal year 2016 • EIN 73-1603851

Jul 01, 2015 to Jun 30, 2016 • Filed on Nov 14, 2016

Organization ProfileWWW.CLAREHOUSE.ORG

View Organization Page

7617 S Mingo RoadTulsa, OK 74133

(918) 893-6150

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

25th percentile

0.03x

Higher debt load relative to assets than 25% of similar nonprofits.

2016 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2016

Liabilities / Revenue

49th percentile

0.17x

Higher debt load relative to revenue than 49% of similar nonprofits.

2016 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2016

Net Margin

18th percentile

-13%

Higher net margin than 18% of similar nonprofits.

2016 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2016

Top Officer Pay

36th percentile

$92,072

Higher top officer pay than 36% of similar nonprofits.

Top officer pay equals 7.7% of source-year revenue.

2016 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2016

Asset Growth

28th percentile

-2.8%

Faster asset growth than 28% of similar nonprofits.

2016 filings • 501(c)3 • $5M-$10M nonprofits • Annualized from 2015 to 2016

Revenue Growth

31st percentile

-3.9%

Faster revenue growth than 31% of similar nonprofits.

2016 filings • 501(c)3 • $5M-$10M nonprofits • Annualized from 2015 to 2016

Balance Sheet
Liabilities / Assets25th percentile

Assets

Down

$6,592,537

Down $189,602 (-2.8%) from 2015

Net Assets

Down

$6,385,177

Down $272,666 (-4.1%) from 2015

Liabilities

Up

$207,360

Up $83,064 (+67%) from 2015

Revenue And Expenses
Liabilities / Revenue49th percentileNet Margin18th percentile

Revenue

Down

$1,193,938

Down $48,294 (-3.9%) from 2015

Expenses

Up

$1,348,480

Up $139,211 (+12%) from 2015

Net Income

Down

-$154,542

Down $187,505 (-569%) from 2015

Historical Trend

Balance Sheet Trend

Asset Growth28th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$15M$10M$5.0M$0Assets 2011: $6,624,773Liabilities 2011: $57,955Net Assets 2011: $6,566,8182011Assets 2012: $6,464,460Liabilities 2012: $72,687Net Assets 2012: $6,391,7732012Assets 2013: $6,608,080Liabilities 2013: $134,731Net Assets 2013: $6,473,3492013Assets 2014: $6,794,404Liabilities 2014: $109,245Net Assets 2014: $6,685,1592014Assets 2015: $6,782,139Liabilities 2015: $124,296Net Assets 2015: $6,657,8432015Assets 2016: $6,592,537Liabilities 2016: $207,360Net Assets 2016: $6,385,1772016Assets 2017: $6,615,882Liabilities 2017: $200,013Net Assets 2017: $6,415,8692017Assets 2018: $6,689,823Liabilities 2018: $181,216Net Assets 2018: $6,508,6072018Assets 2019: $6,904,242Liabilities 2019: $181,877Net Assets 2019: $6,722,3652019Assets 2020: $7,366,272Liabilities 2020: $375,225Net Assets 2020: $6,991,0472020Assets 2021: $8,128,604Liabilities 2021: $263,330Net Assets 2021: $7,865,2742021Assets 2022: $7,818,690Liabilities 2022: $262,297Net Assets 2022: $7,556,3932022Assets 2023: $8,502,198Liabilities 2023: $370,466Net Assets 2023: $8,131,7322023Assets 2024: $9,225,994Liabilities 2024: $244,689Net Assets 2024: $8,981,3052024Assets 2025: $10,073,300Liabilities 2025: $308,050Net Assets 2025: $9,765,2502025

Highlighted filing

2016

Assets$6,592,537
Liabilities$207,360
Net Assets$6,385,177
Open 2016 Filing

Operations Trend

Revenue Growth31st percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$3.0M$2.0M$1.0M$0-$1.0MRevenue 2011: $796,545Expenses 2011: $917,451Net Income 2011: -$120,9062011Expenses 2012: $1,031,0432012Expenses 2013: $1,041,0472013Revenue 2014: $1,185,816Expenses 2014: $1,156,733Net Income 2014: $29,0832014Revenue 2015: $1,242,232Expenses 2015: $1,209,269Net Income 2015: $32,9632015Revenue 2016: $1,193,938Expenses 2016: $1,348,480Net Income 2016: -$154,5422016Revenue 2017: $1,205,563Expenses 2017: $1,342,078Net Income 2017: -$136,5152017Revenue 2018: $1,405,999Expenses 2018: $1,395,256Net Income 2018: $10,7432018Revenue 2019: $1,635,415Expenses 2019: $1,461,641Net Income 2019: $173,7742019Revenue 2020: $1,977,047Expenses 2020: $1,457,611Net Income 2020: $519,4362020Revenue 2021: $1,899,675Expenses 2021: $1,443,948Net Income 2021: $455,7272021Revenue 2022: $2,134,650Expenses 2022: $1,541,260Net Income 2022: $593,3902022Revenue 2023: $2,042,941Expenses 2023: $1,797,676Net Income 2023: $245,2652023Revenue 2024: $2,303,659Expenses 2024: $1,781,375Net Income 2024: $522,2842024Revenue 2025: $2,300,233Expenses 2025: $1,864,443Net Income 2025: $435,7902025

Highlighted filing

2016

Revenue$1,193,938
Expenses$1,348,480
Net Income-$154,542
Open 2016 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2015 to Jun 30, 2016
Signed
Nov 14, 2016
Return Version
2015v2.1
Gross Receipts
$2,711,444
Mission and Program Overview

Mission

Mission: We embrace death and dying as a normal part of life and provide, at no cost to guests and families, the support people need to make the most of every moment.Vision: Clarehouse envisions a loving community where all people have the care they need at life's end and no one walks their final days alone.

Clarehouse provides a loving home, quality end-of-life care and access to hospice services to people in need.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$4,117,698$3,951,247▼ $166,451
Investments in Publicly Traded Securities$2,133,775$2,120,299▼ $13,476
Savings and Temporary Cash Investments$435,193$358,935▼ $76,258
Pledges and Grants Receivable$18,701$67,094▲ $48,393
Cash and Non-Interest-Bearing Accounts$42,350$60,032▲ $17,682
Prepaid Expenses and Deferred Charges$15,220$15,728▲ $508
Total Assets$6,782,139$6,592,537▼ $189,602
Other Assets Total$19,202$19,202→ $0
Liabilities
Deferred Revenue$80,651$184,754▲ $104,103
Accounts Payable and Accrued Expenses$43,645$22,606▼ $21,039
Total Liabilities$124,296$207,360▲ $83,064
Net Assets / Fund Balance
Unrestricted Net Assets$6,552,889$6,295,823▼ $257,066
Temporarily Rstr Net Assets$104,954$89,354▼ $15,600
Total Net Assets Fund Balance$6,657,843$6,385,177▼ $272,666
Total Liabilities and Net Assets / Fund Balance$6,782,139$6,592,537▼ $189,602

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$3,475,206$835,865$4,311,071
Land$444,048-$444,048
Equipment$23,026$273,996$297,022
Other Land Buildings$8,967$90,476$99,443

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2015$2,133,775$19,164▼ $32,640-$2,120,299
2014$2,007,530$85,298▲ $40,947-$2,133,775
2013$1,691,254$69,858▲ $246,418-$2,007,530
2012$1,288,178$266,241▲ $136,835-$1,691,254
2011$1,099,148$184,917▲ $4,113-$1,288,178
Compensation and Service Providers
Top Officer Pay36th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Kelley ScottExecutive DiFT$87,210$4,862$92,072

Board Members and Trustees

NameTitle
Lori Shaw CPAPresident
Anne StevensonDirector
Betsy PettitDirector
Carla Meyer CPADirector
Jeff ReidDirector
Jennifer Clark MdDirector
Jeremy PriceDirector
Joe Wilburn JrDirector
Kodi YormanDirector
Lynn BockmeulenDirector
Mike JonesDirector
Robin BallengerDirector
Ross Mckinney CPADirector
Tianna Rogers GarciaDirector
Trina BommerDirector
Tiffany LongSecretary
David KrollTreasurer
Charlie JacksonVice Preside
Revenue and Support

Revenue Composition

Contributions and Grants
$1,089,634
Program Service Revenue
$9,825
Investment Income
$97,524
Other Revenue
$-3,045
All Other Contributions
$851,638
Change in Net Assets
$-154,542

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
Yes
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Other Non Cash Contri Table324$20,154Donor Declared Cost
Securities Publicly Traded2$2,626Ny Stock Exchange
Other Non Cash Contri Table18$2,280Donor Declared Cost
Other Non Cash Contri Table2$2,037Donor Declared Cost
Other Non Cash Contri Table5$1,850Donor Declared Cost
Total Noncash Contributions351$28,947-

Audited Revenue Reconciliation

Revenue per Audited Statements
$1,193,938
Revenue Not Reported on Form 990
$-117,874
Total Revenue per Audited Statements
$1,076,064
Total Revenue per Form 990
$1,193,938
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$796,630
Other Expenses$551,850
Total Fundraising Expense$112,157
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$556,975$12,488$36,838$606,301
Depreciation Depletion$172,640$964$1,421$175,025
Occupancy$128,793$921$1,515$131,229
Current Officers, Directors, Trustees, and Key Employees$46,036$23,018$23,018$92,072
Payroll Taxes$45,645$2,623$4,486$52,754
Insurance$43,642$2,921$612$47,175
Other Employee Benefits$41,378$1,237$2,888$45,503
Advertising$10,000$100$22,106$32,206
Other Expenses$21,924$2,527$523$24,974
Office Expenses$5,816$2,111$14,064$21,991
Fees for Services Other-$9,893$2,680$12,573
Fees for Services Accounting$12,458--$12,458
Fees for Service Investment Mgmnt Fees$11,387--$11,387
Fees for Services Legal$2,535--$2,535
Total Functional Expenses$1,176,885$59,438$112,157$1,348,480

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Audited Statements$1,348,730
Expenses per Audited Statements$1,348,480
Total Expenses per Form 990$1,348,480
Expenses Not Reported on Form 990$250
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Direct Expenses$22,748
Fundraising Gross Income$18,405
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
RAISIN' CAIN$256,401$18,405$5,707$12,698
Total Events$256,401$18,405$22,748$-4,343
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 11B

“The draft 990 is reviewed by the finance committee and the board governance committee for accuracy and then presented to the board of directors at a board meeting for final review and approval prior to filing.”

Form 990, Page 6, Part VI, Line 12C

“The existence of a real or apparent conflict of interest should be disclosed on a timely basis and always before the transaction at issue is finalized. It shall be the responsibility of the board member/management employee to scrutinize his/her transactions and outside interests and relationships for potential conflicts and to immediately make such disclosures. Disclosures by management employees should be made to the executive director, who shall bring the conflict to the attention of board governance committee. Disclosure by board members should be made to the board governance committee. A conflict of interest disclosure form shall be completed by board members and management employees each year. The board governance committee shall report to the board and the board shall determine if a conflict exists. The board may authorize a transaction even if a conflict exists if it is just, fair and reasonable to clarehouse. The board has sole discretion regarding these matters, and the board's concern must be the welfare of clarehouse and advancement of its mission. Transactions where a conflict is deemed to exist may be undertaken only if all of the following are observed: 1. The transaction is fully disclosed in the audited financial statements of clarehouse; 2. The board member/management employee leaves the board meeting during any discussion concerning the transaction, does not vote or use his/her personal influence and is not counted in determining a quorum at the meeting; 3. A competitive bid or comparable valuation exists; and 4. The board determines that the transaction is in the best interest of clarehouse. The minutes of all actions taken on such matters shall clearly reflect that these requirements have been met.”

Form 990, Page 6, Part VI, Line 15A

“The board of directors are responsible for: 1) determining the overall structure of the compensation program for the executive director; 2) evaluating the performance of the executive director and for determining his/her compensation. The board of directors has adopted the following guidelines for determining compensation for the executive director and senior staff of clarehouse. Base salary "targets" will be established for the executive director and senior staff utilizing appropriate database surveys of comparable oklahoma operating non-profits.”

Form 990, Page 6, Part VI, Line 19

“Available to the public upon request.”

Filing and Contact Details

Filer

Filer Name
Clarehouse Inc
EIN
73-1603851
Phone
9188936150
Address
7617 S MINGO ROAD, TULSA, OK 74133

Signing Officer

Name
Kelley Scott
Title
Executive Director
Phone
9186657026
Signed
2016-11-14
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Kelley Scott
Formed
2001
Legal Domicile
Ok
Voting Board Members
18
Independent Board Members
18
Employees
34
Volunteers
250

Preparer

Firm
HEATHERINGTON & FIELDS CPA'S
Address
8905 S YALE AVE STE 200, TULSA, OK 74137-3557
Preparer
James Wheatheringtoncpa
Phone
9184961212
Supplemental Narrative

Additional Explanations

Form 990, Page 2, Part III, Line 4A

“And space, and a shared knowledge and comfort level with the dying process.”

Financial Statement Notes

Schedule D, Page 2, Part V, Line 4

“Clarehouse held a campaign to raise funds to build a new facility, fund two endowments and fund operations through june 30, 2010. Contributions were restricted for these purposes through the conclusion of the campaign. After construction of the new facility was completed, the organization established two endowment funds: the operations endowment and the building endowment. The operations endowment is intended for the general support of clarehouse including, without limitation, its end-of-life care program and staff development. The building endowment is intended to support capital improvement and major repair of the clarehouse facility located at 7617 south mingo road, tulsa, oklahoma.”

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IRS990/Desc0CLAREHOUSE PROVIDES A LOVING HOME, QUALITY END-OF-LIFE CARE AND ACCESS TO HOSPICE SERVICES TO PEOPLE IN NEED. FILLING A CRITICAL GAP IN THE CONTINUUM OF CARE, WE RESPOND TO UNMET CARE NEEDS IN THE FINAL DAYS AND WEEKS OF LIFE. THIS IS A SERVICE NOT PROVIDED BY HOSPICE, NOR COVERED BY MEDICARE OR MEDICAL INSURANCE. THE ALTERNATIVE CLAREHOUSE PROVIDES ENABLES FAMILY CAREGIVERS TO MAINTAIN EMPLOYMENT WHILE NOT EXHAUSTING THEMSELVES OR THEIR FINANCIAL RESOURCES, YET ENSURING QUALITY CARE FOR THEIR LOVED ONE. WE CARE FOR ABOUT 350 GUESTS IN OUR HOME ANNUALLY. THIS INCLUDES THE PROVISION OF OUR HOME, 24 HOUR PERSONAL CARE, MEDICATION ADMINISTRATION, MEAL PREPARATION, COMPANIONSHIP AND PRESENCE, EMOTIONAL AND SPIRITUAL SUPPORT, ACCESS TO HOSPICE PROVIDERS, SAFE, HOME-LIKE ENVIRONMENT, PRIVACY AND SPACE, AND A SHARED KNOWLEDGE AND COMFORT LEVEL WITH THE DYING PROCESS.
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IRS990/Form990PartVIISectionAGrp/PersonNm16JOE WILBURN JR
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IRS990/Form990PartVIISectionAGrp/TitleTxt2TREASURER
IRS990/Form990PartVIISectionAGrp/TitleTxt3SECRETARY
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IRS990/Form990PartVIISectionAGrp/TitleTxt5DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt6DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt7DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt8DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt9DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt10DIRECTOR
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IRS990/Form990PartVIISectionAGrp/TitleTxt12DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt13DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt14DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt15DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt16DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt17DIRECTOR
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IRS990/PartialLiquidationInd0false
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Document Assets

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Filings

Displayed year

2016 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$6,592,537
Liabilities
$207,360
Net assets
$6,385,177
Revenue
$1,193,938
Expenses
$1,348,480
Net income
-$154,542
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2025Detailed filing. Detailed filing data is available for this year.$10.1$0.31$9.77$2.30$1.86$0.44
2024Detailed filing. Detailed filing data is available for this year.$9.23$0.24$8.98$2.30$1.78$0.52
2023Detailed filing. Detailed filing data is available for this year.$8.50$0.37$8.13$2.04$1.80$0.25
2022Detailed filing. Detailed filing data is available for this year.$7.82$0.26$7.56$2.13$1.54$0.59
2021Detailed filing. Detailed filing data is available for this year.$8.13$0.26$7.87$1.90$1.44$0.46
2020Detailed filing. Detailed filing data is available for this year.$7.37$0.38$6.99$1.98$1.46$0.52
2019Detailed filing. Detailed filing data is available for this year.$6.90$0.18$6.72$1.64$1.46$0.17
2018Detailed filing. Detailed filing data is available for this year.$6.69$0.18$6.51$1.41$1.40$0.01
2017Detailed filing. Detailed filing data is available for this year.$6.62$0.20$6.42$1.21$1.34$0.14
2016Detailed filing. Detailed filing data is available for this year.$6.59$0.21$6.39$1.19$1.35$0.15
2015Detailed filing. Detailed filing data is available for this year.$6.78$0.12$6.66$1.24$1.21$0.03
2014Detailed filing. Detailed filing data is available for this year.$6.79$0.11$6.69$1.19$1.16$0.03
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$6.61$0.13$6.47$1.04
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$6.46$0.07$6.39$1.03
2011Summary only. Only limited summary data is available for this year.$6.62$0.06$6.57$0.80$0.92$0.12