Civic Intelligence

Heartsent Adoptions Inc.

990 • Fiscal year 2016 • EIN 68-0367353

Jan 01, 2016 to Dec 31, 2016 • Filed on May 02, 2017

93 Moraga Way Suite 100Orinda, CA 94563

(925) 254-8883

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

77th percentile

0.44x

Higher debt load relative to assets than 77% of similar nonprofits.

2016 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2016

Liabilities / Revenue

43rd percentile

0.07x

Higher debt load relative to revenue than 43% of similar nonprofits.

2016 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2016

Net Margin

24th percentile

-8.6%

Higher net margin than 24% of similar nonprofits.

2016 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2016

Top Officer Pay

75th percentile

$115,931

Higher top officer pay than 75% of similar nonprofits.

Top officer pay equals 8.0% of source-year revenue.

2016 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2016

Asset Growth

9th percentile

-14%

Faster asset growth than 9% of similar nonprofits.

2016 filings • 501(c)3 • $1M-$5M nonprofits • Annualized from 2015 to 2016

Revenue Growth

22nd percentile

-12%

Faster revenue growth than 22% of similar nonprofits.

2016 filings • 501(c)3 • $1M-$5M nonprofits • Annualized from 2015 to 2016

Assets

Down

$242,234

Down $39,333 (-14%) from 2015

Net Assets

Down

$136,030

Down $122,192 (-47%) from 2015

Liabilities

Up

$106,204

Up $82,859 (+355%) from 2015

Revenue

Down

$1,454,817

Down $195,616 (-12%) from 2015

Expenses

Down

$1,580,633

Down $101,345 (-6.0%) from 2015

Net Income

Down

-$125,816

Down $94,271 (-299%) from 2015

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$600K$400K$200K$0Assets 2011: $225,566Liabilities 2011: $16,862Net Assets 2011: $208,7042011Assets 2012: $156,151Liabilities 2012: $76,525Net Assets 2012: $79,6262012Assets 2013: $266,585Liabilities 2013: $45,314Net Assets 2013: $221,2712013Assets 2014: $302,596Liabilities 2014: $14,088Net Assets 2014: $288,5082014Assets 2015: $281,567Liabilities 2015: $23,345Net Assets 2015: $258,2222015Assets 2016: $242,234Liabilities 2016: $106,204Net Assets 2016: $136,0302016Assets 2017: $275,840Liabilities 2017: $108,120Net Assets 2017: $167,7202017Assets 2018: $155,443Liabilities 2018: $142,929Net Assets 2018: $12,5142018Assets 2019: $152,759Liabilities 2019: $144,218Net Assets 2019: $8,5412019Assets 2020: $257,665Liabilities 2020: $74,492Net Assets 2020: $183,1732020Assets 2021: $216,190Liabilities 2021: $41,490Net Assets 2021: $174,7002021Assets 2022: $378,764Liabilities 2022: $266,918Net Assets 2022: $111,8462022Assets 2023: $462,347Liabilities 2023: $222,258Net Assets 2023: $240,0892023Assets 2024: $474,178Liabilities 2024: $178,731Net Assets 2024: $295,4472024

Highlighted filing

2016

Assets$242,234
Liabilities$106,204
Net Assets$136,030

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$2.0M$1.5M$1.0M$500K$0-$500KExpenses 2011: $1,496,5552011Revenue 2012: $1,202,481Expenses 2012: $1,242,454Net Income 2012: -$39,9732012Revenue 2013: $1,416,822Expenses 2013: $1,275,177Net Income 2013: $141,6452013Revenue 2014: $1,679,257Expenses 2014: $1,612,022Net Income 2014: $67,2352014Revenue 2015: $1,650,433Expenses 2015: $1,681,978Net Income 2015: -$31,5452015Revenue 2016: $1,454,817Expenses 2016: $1,580,633Net Income 2016: -$125,8162016Revenue 2017: $1,229,472Expenses 2017: $1,268,931Net Income 2017: -$39,4592017Revenue 2018: $887,176Expenses 2018: $1,114,927Net Income 2018: -$227,7512018Revenue 2019: $1,073,034Expenses 2019: $1,037,849Net Income 2019: $35,1852019Revenue 2020: $1,124,191Expenses 2020: $958,764Net Income 2020: $165,4272020Revenue 2021: $996,637Expenses 2021: $994,459Net Income 2021: $2,1782021Revenue 2022: $815,408Expenses 2022: $886,476Net Income 2022: -$71,0682022Revenue 2023: $805,680Expenses 2023: $677,437Net Income 2023: $128,2432023Revenue 2024: $702,916Expenses 2024: $647,558Net Income 2024: $55,3582024

Highlighted filing

2016

Revenue$1,454,817
Expenses$1,580,633
Net Income-$125,816
Jump To
Filing Snapshot
Filing Period
Jan 1, 2016 to Dec 31, 2016
Signed
May 2, 2017
Return Version
2016v3.0
Gross Receipts
$1,454,817
Mission and Program Overview

Mission

Heartsent Adoptions Inc is a full service domestic and international adoption agency that provides assistance and education to adopting parents and families

Balance Sheet Detail
LineBeginningEndChange
Assets
Savings and Temporary Cash Investments$224,803$190,722▼ $34,081
Prepaid Expenses and Deferred Charges$25,831$25,831→ $0
Land, Buildings, and Equipment, Net$24,378$19,126▼ $5,252
Total Assets$281,567$242,234▼ $39,333
Other Assets Total$6,555$6,555→ $0
Liabilities
Unsecured Notes Loans Payable-$81,000-
Accounts Payable and Accrued Expenses$17,820$19,679▲ $1,859
Other Liabilities$5,525$5,525→ $0
Total Liabilities$23,345$106,204▲ $82,859
Net Assets / Fund Balance
Unrestricted Net Assets$258,222$136,030▼ $122,192
Total Net Assets Fund Balance$258,222$136,030▼ $122,192
Total Liabilities and Net Assets / Fund Balance$281,567$242,234▼ $39,333

Asset Categories

AssetBook ValueDepreciationBasis
Other Land Buildings$10,104$34,887-
Equipment$9,022$131,341-
Other Assets Org$6,555--
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseTotal
Val FreeExecutive DirectorFT$115,931$115,931
Richard LotspiechPresidentFT$55,000$55,000
Revenue and Support

Revenue Composition

Contributions and Grants
$1,040
Program Service Revenue
$1,453,481
Investment Income
$296
Other Revenue
$0
All Other Contributions
$1,040
Change in Net Assets
$-125,816
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Other Expenses$935,045
Salaries, Compensation, and Employee Benefits$645,588
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0
Total Fundraising Expense$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Comp Disqual Persons$325,243$81,311-$406,554
Current Officers, Directors, Trustees, and Key Employees$136,745$34,186-$170,931
All Other Expenses$118,224$29,558-$147,782
Occupancy$77,723$19,431-$97,154
Office Expenses$39,178$9,794-$48,972
Payroll Taxes$34,506$8,626-$43,132
Insurance$25,161$6,290-$31,451
Other Employee Benefits$19,977$4,994-$24,971
Travel$18,932$4,733-$23,665
Other Expenses$9,435$2,359-$11,794
Fees for Services Accounting$6,000$1,500-$7,500
Depreciation Depletion$6,060--$6,060
Interest$2,266$567-$2,833
Advertising$144$36-$180
Total Functional Expenses$1,265,717$314,916$0$1,580,633
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Contractual Obligation$5,525
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Backup withholding compliance
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Officer directors etc family relationship Part VI line 2

FORM 990, PART VI, LINE 2- BUSINESS OR FAMILY RELATIONSHIP OF OFFICERS, DIRECTORS, ETC.The two officer are husband and wife

Form 990 governing body review Part VI line 11

No review was or will be conducted.

CEO executive director top management comp Part VI line 15A

Heartsents compensation committee reviews managements salaries and compares them to salaries paid by other adoption agencies and nonprofit organizations in the San Francisco Bay Area. Management salaries are then voted on by the board.

Governing documents etc available to public Part VI line 19

Governing documents, policies, and financial statements are available to the general public upon request.

Filing and Contact Details

Filer

Filer Name
Heartsent Adoptions Inc
EIN
68-0367353
Address
93 Moraga Way Suite 100, Orinda, CA 94563

Signing Officer

Name
Val Free
Title
Executive Direc
Phone
9252548883
Signed
2017-05-02
Discuss with paid preparer
Yes

Organization Details

Formed
1995
Legal Domicile
CA
Voting Board Members
5
Independent Board Members
5
Employees
25
Volunteers
2

Preparer

Firm
RG Davis & Company
Address
3650 Mt Diablo Blvd Suite 105, Lafayette, CA 94549
Preparer
Rex G Davis
Phone
9252990121
Supplemental Narrative

Additional Explanations

Explanation of other changes in net assets or fund balances Part XI line 9

Contractual Oblication balance as of December 31, 2016- $5,525

List of other expenses Part IX line 24E

Automobile- $ 4,985Bank - 9,123Postage - 1,418Education - 2,020Tax - 60Freight - 39,675Foster Care- 10,416Cradle Care- 8,278Licenses - 9,978Prog Dev - 2,561Exp Reim - 37,314Supplies - 14,408Meals - 2,254 Payroll Fee- 2,677Printing - 2,615 Total $147,782

Financial Statement Notes

Other revenues included on Form 990 (Part XI, line 4B)

Differences in accounting method from Accrual basis to Cash basis

Other expenses included on Form 990 (Part XII, line 4B)

Differences in amount from Accrual basis to cash basis

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IRS990ScheduleA/Total509Grp/CurrentTaxYearAmt01454521
IRS990ScheduleA/Total509Grp/CurrentTaxYearMinus1YearAmt01650084
IRS990ScheduleA/Total509Grp/CurrentTaxYearMinus2YearsAmt01678954
IRS990ScheduleA/Total509Grp/CurrentTaxYearMinus3YearsAmt01415677
IRS990ScheduleA/Total509Grp/CurrentTaxYearMinus4YearsAmt01202481
IRS990ScheduleA/Total509Grp/TotalAmt07401717
IRS990ScheduleA/TotalSupportCalendarYearGrp/CurrentTaxYearAmt01454817
IRS990ScheduleA/TotalSupportCalendarYearGrp/CurrentTaxYearMinus1YearAmt01650433
IRS990ScheduleA/TotalSupportCalendarYearGrp/CurrentTaxYearMinus2YearsAmt01679258
IRS990ScheduleA/TotalSupportCalendarYearGrp/CurrentTaxYearMinus3YearsAmt01415808
IRS990ScheduleA/TotalSupportCalendarYearGrp/CurrentTaxYearMinus4YearsAmt01202481
IRS990ScheduleA/TotalSupportCalendarYearGrp/TotalAmt07402797
IRS990/ScheduleBRequiredInd0false
IRS990ScheduleD/EquipmentGrp/BookValueAmt09022
IRS990ScheduleD/EquipmentGrp/DepreciationAmt0131341
IRS990ScheduleD/EquipmentGrp/InvestmentCostOrOtherBasisAmt0140363
IRS990ScheduleD/OtherAssetsOrgGrp/BookValueAmt06555
IRS990ScheduleD/OtherAssetsOrgGrp/Desc0Other Assets
IRS990ScheduleD/OtherLandBuildingsGrp/BookValueAmt010104
IRS990ScheduleD/OtherLandBuildingsGrp/DepreciationAmt034887
IRS990ScheduleD/OtherLandBuildingsGrp/InvestmentCostOrOtherBasisAmt044991
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Amt05525
IRS990ScheduleD/OtherLiabilitiesOrgGrp/Desc0Contractual Obligation
IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt0Differences in accounting method from Accrual basis to Cash basis
IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt1Differences in amount from Accrual basis to cash basis
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc0Other revenues included on Form 990 (Part XI, line 4b)
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc1Other expenses included on Form 990 (Part XII, line 4b)
IRS990ScheduleD/TotalBookValueLandBuildingsAmt019126
IRS990ScheduleD/TotalBookValueOtherAssetsAmt06555
IRS990ScheduleD/TotalLiabilityAmt05525
IRS990/ScheduleJRequiredInd0false
IRS990/ScheduleORequiredInd0true
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt0FORM 990, PART VI, LINE 2- BUSINESS OR FAMILY RELATIONSHIP OF OFFICERS, DIRECTORS, ETC.The two officer are husband and wife
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt1No review was or will be conducted.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt2Heartsents compensation committee reviews managements salaries and compares them to salaries paid by other adoption agencies and nonprofit organizations in the San Francisco Bay Area. Management salaries are then voted on by the board.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt3Governing documents, policies, and financial statements are available to the general public upon request.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt4Contractual Oblication balance as of December 31, 2016- $5,525
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt5Automobile- $ 4,985Bank - 9,123Postage - 1,418Education - 2,020Tax - 60Freight - 39,675Foster Care- 10,416Cradle Care- 8,278Licenses - 9,978Prog Dev - 2,561Exp Reim - 37,314Supplies - 14,408Meals - 2,254 Payroll Fee- 2,677Printing - 2,615 Total $147,782
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc0Officer directors etc family relationship Part VI line 2
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc1Form 990 governing body review Part VI line 11
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc2CEO executive director top management comp Part VI line 15a
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc3Governing documents etc available to public Part VI line 19
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc4Explanation of other changes in net assets or fund balances Part XI line 9
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc5List of other expenses Part IX line 24e
IRS990/SchoolOperatingInd0false
IRS990/SignificantChangeInd0false
IRS990/SignificantNewProgramSrvcInd0false
IRS990/StatesWhereCopyOfReturnIsFldCd0CA
IRS990/SubjectToProxyTaxInd0false
IRS990/TaxableDistributionsInd0false
IRS990/TaxablePartyNotificationInd0false
IRS990/TaxExemptBondsInd0false
IRS990/TempOrPermanentEndowmentsInd0false
IRS990/TerminateOperationsInd0false
IRS990/TotalAssetsBOYAmt0281567
IRS990/TotalAssetsEOYAmt0242234
IRS990/TotalAssetsGrp/BOYAmt0281567
IRS990/TotalAssetsGrp/EOYAmt0242234
IRS990/TotalCompGreaterThan150KInd0false
IRS990/TotalContributionsAmt01040
IRS990/TotalEmployeeCnt025
IRS990/TotalFunctionalExpensesGrp/FundraisingAmt00
IRS990/TotalFunctionalExpensesGrp/ManagementAndGeneralAmt0314916
IRS990/TotalFunctionalExpensesGrp/ProgramServicesAmt01265717
IRS990/TotalFunctionalExpensesGrp/TotalAmt01580633
IRS990/TotalGrossUBIAmt00
IRS990/TotalLiabilitiesBOYAmt023345
IRS990/TotalLiabilitiesEOYAmt0106204
IRS990/TotalLiabilitiesGrp/BOYAmt023345
IRS990/TotalLiabilitiesGrp/EOYAmt0106204
IRS990/TotalNetAssetsFundBalanceGrp/BOYAmt0258222
IRS990/TotalNetAssetsFundBalanceGrp/EOYAmt0136030
IRS990/TotalOtherCompensationAmt00
IRS990/TotalProgramServiceExpensesAmt01265717
IRS990/TotalProgramServiceRevenueAmt01453481
IRS990/TotalReportableCompFromOrgAmt0170931
IRS990/TotalRevenueGrp/ExclusionAmt00
IRS990/TotalRevenueGrp/RelatedOrExemptFuncIncomeAmt01453777
IRS990/TotalRevenueGrp/TotalRevenueColumnAmt01454817
IRS990/TotalRevenueGrp/UnrelatedBusinessRevenueAmt00
IRS990/TotalVolunteersCnt02
IRS990/TotLiabNetAssetsFundBalanceGrp/BOYAmt0281567
IRS990/TotLiabNetAssetsFundBalanceGrp/EOYAmt0242234
IRS990/TotReportableCompRltdOrgAmt00
IRS990/TransactionWithControlEntInd0false
IRS990/TravelGrp/ManagementAndGeneralAmt04733
IRS990/TravelGrp/ProgramServicesAmt018932
IRS990/TravelGrp/TotalAmt023665
IRS990/TrnsfrExmptNonChrtblRltdOrgInd0false
IRS990/TypeOfOrganizationCorpInd0X
IRS990/UnrelatedBusIncmOverLimitInd0false
IRS990/UnrestrictedNetAssetsGrp/BOYAmt0258222
IRS990/UnrestrictedNetAssetsGrp/EOYAmt0136030
IRS990/UnsecuredNotesLoansPayableGrp/EOYAmt081000
IRS990/UponRequestInd0X
IRS990/VotingMembersGoverningBodyCnt05
IRS990/VotingMembersIndependentCnt05
IRS990/WebsiteAddressTxt0www.heartsent.org
IRS990/WhistleblowerPolicyInd0true
ReturnHeader/BuildTS02017-02-10 21:41:12Z
ReturnHeader/BusinessOfficerGrp/DiscussWithPaidPreparerInd0true
ReturnHeader/BusinessOfficerGrp/PersonNm0Val Free
ReturnHeader/BusinessOfficerGrp/PersonTitleTxt0Executive Direc
ReturnHeader/BusinessOfficerGrp/PhoneNum09252548883
ReturnHeader/BusinessOfficerGrp/SignatureDt02017-05-02
ReturnHeader/Filer/BusinessName/BusinessNameLine1Txt0Heartsent Adoptions Inc
ReturnHeader/Filer/BusinessNameControlTxt0HEAR
ReturnHeader/Filer/EIN0680367353
ReturnHeader/Filer/USAddress/AddressLine1Txt093 Moraga Way Suite 100
ReturnHeader/Filer/USAddress/CityNm0Orinda
ReturnHeader/Filer/USAddress/StateAbbreviationCd0CA
ReturnHeader/Filer/USAddress/ZIPCd094563
ReturnHeader/FilingSecurityInformation/AtSubmissionCreationDeviceId0B6BD59EB2B0BF1D035EF2C7055301507AEBD602D
ReturnHeader/FilingSecurityInformation/AtSubmissionFilingDeviceId0B6BD59EB2B0BF1D035EF2C7055301507AEBD602D
ReturnHeader/FilingSecurityInformation/FederalOriginalSubmissionId09460652017130tby3bwj
ReturnHeader/FilingSecurityInformation/FederalOriginalSubmissionIdDt02017-05-10
ReturnHeader/FilingSecurityInformation/FilingLicenseTypeCd0P
ReturnHeader/FilingSecurityInformation/IPAddress/IPv4AddressTxt096.90.231.62
ReturnHeader/FilingSecurityInformation/IPDt02017-05-10
ReturnHeader/FilingSecurityInformation/IPTm018:13:01
ReturnHeader/PreparerFirmGrp/PreparerFirmEIN0943138300
ReturnHeader/PreparerFirmGrp/PreparerFirmName/BusinessNameLine1Txt0RG Davis & Company
ReturnHeader/PreparerFirmGrp/PreparerUSAddress/AddressLine1Txt03650 Mt Diablo Blvd Suite 105
ReturnHeader/PreparerFirmGrp/PreparerUSAddress/CityNm0Lafayette
ReturnHeader/PreparerFirmGrp/PreparerUSAddress/StateAbbreviationCd0CA
ReturnHeader/PreparerFirmGrp/PreparerUSAddress/ZIPCd094549
ReturnHeader/PreparerPersonGrp/PhoneNum09252990121
ReturnHeader/PreparerPersonGrp/PreparationDt02017-05-02
ReturnHeader/PreparerPersonGrp/PreparerPersonNm0REX G DAVIS
ReturnHeader/PreparerPersonGrp/SelfEmployedInd0X
ReturnHeader/ReturnTs02017-05-10T18:09:52-04:00
ReturnHeader/ReturnTypeCd0990
ReturnHeader/TaxPeriodBeginDt02016-01-01
ReturnHeader/TaxPeriodEndDt02016-12-31

Document Assets

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Filings

Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.47$0.18$0.30$0.70$0.65$0.06
2023XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.46$0.22$0.24$0.81$0.68$0.13
2022Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.38$0.27$0.11$0.82$0.89$0.07
2021XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.22$0.04$0.17$1.00$0.99$0.00
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.26$0.07$0.18$1.12$0.96$0.17
2019Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.15$0.14$0.01$1.07$1.04$0.04
2018Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.16$0.14$0.01$0.89$1.11$0.23
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$0.28$0.11$0.17$1.23$1.27$0.04
2016Detailed filing. Detailed filing data is available for this year.$0.24$0.11$0.14$1.45$1.58$0.13
2015Detailed filing. Detailed filing data is available for this year.$0.28$0.02$0.26$1.65$1.68$0.03
2014Detailed filing. Detailed filing data is available for this year.$0.30$0.01$0.29$1.68$1.61$0.07
2013Detailed filing. Detailed filing data is available for this year.$0.27$0.05$0.22$1.42$1.28$0.14
2012Summary only. Only limited summary data is available for this year.$0.16$0.08$0.08$1.20$1.24$0.04
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.23$0.02$0.21$1.50