Face to Face the Sonoma County AIDS Network

“The organization's executive director reviews the preliminary draft; modifications are communicated to the cpa who prepares the tax return. A final copy is presented to the finance committee for approval.”

“Face to face is committed to maintaining the highest standards of professional conduct and integrity. Violations of the conflict-of-interest provisions can be grounds for dismissal or removal. Board members are required to provide ongoing updates about any potential conflicts that may arise over time. Annual disclosure procedure: face to face (f2f) implements an annual conflict of interest acknowledgement process that requires board members to complete a mandatory disclosure form. The form is comprehensive and requires board members, directors, officers, and executive management to: read and acknowledge the organization's bylaws related to conflicts of interest, disclose any potential conflicts through a detailed annual form, provide information about ownership, investment interests, compensation arrangements, and family relationships that might create a conflict, and e-sign and date the form, attesting to the accuracy of their disclosures. Conflict determination level: the initial determination of potential conflicts is conducted at the individual level, with board members self-reporting any potential conflicts. The form requires individuals to: disclose any direct or indirect interests through business, investment, or family connections, report ownership or investment interests in entities with which f2f has transactions, and declare any compensation arrangements that might create a conflict. Conflict review process: the review process is centralized through the president of the board, who receives the initial disclosure forms, is responsible for transmitting information to the full board of directors, can request additional information to enable a fully informed review, and provides guidance to individuals who are unsure about potential conflict situations. Restrictions on persons with conflicts: the bylaws specify strict protocols for board members with potential conflicts: the individual must not vote on matters involving the conflict, they must remove themselves from the room during discussions of the conflicted matter, they cannot use personal influence on the matter, and the meeting minutes must explicitly document the disclosure of the conflict, the member's abstention from voting, and the impact of the meeting's quorum. This comprehensive approach demonstrates f2f's commitment to transparency, ethical governance, and proactive management of potential conflicts of interest.”

“The board of directors determines the executive director's salary by considering state and local area compensation amounts for similar positions and the organization's overall financial health per the budget. The board president maintains documentation of the performance evaluation and backup evaluation survey data, market-based compensation scale, and minutes from the closed session of the board meeting where it was determined. This process last occurred in 2024.”

“The organization's documents are kept at the main office. They are available upon request (for a small copy fee). The organization maintains a website and has provided contact information therein.”

“Face to face is committed to fostering a healthier sonoma county by addressing critical community health needs. Our core activities include: 1. Comprehensive hiv prevention and care: we provide free, confidential hiv testing, prep (pre-exposure prophylaxis) and pep (post-exposure prophylaxis) access, safe sex supplies to prevent the spread of hiv, and case management and financial support services to support individuals living with hiv/aids. Our programs aim to reduce stigma, improve access to care, and enhance quality of life. 2. Harm reduction and overdose prevention: face to face operates a robust syringe services program, distributing sterile supplies and offering safe disposal options. We also provide life-saving tools like naloxone and fentanyl test strips through our 24/7 vending machines, empowering individuals to reduce the risk of overdose and disease transmission. 3. Mental health support: recognizing the intersection between mental health and physical well-being, we connect individuals to counseling and other mental health resources, focusing on those most at risk in our community. 4. Housing and financial assistance: we support individuals living with hiv/aids by offering case management services that include housing support, rental assistance, and emergency financial aid to help stabilize lives and reduce barriers to health. 5. Community education and outreach: face to face hosts classroom sessions, business partnerships, and community symposiums to educate the public about overdose prevention, mental health resources, and hiv-related health issues. These initiatives foster a more informed and compassionate community. 6. Collaborative partnerships: through strategic alliances with local organizations, we ensure a coordinated referral network that amplifies our reach and effectiveness in addressing health disparities.”