Bay Area Discovery Museum

“The chair, treasurer, and secretary of the museum shall be elected by the board at any time for a two-year term and shall serve at the pleasure of the board, subject to the rights, if any, of any officer under any contract of employment. The vice chair shall be elected by the board for a one-year term, with the expectation that the vice chair serving a one-year term concurrent with the chair's final year will serve as the next chair of the board.”

“The full board of trustees of the museum receives and has the opportunity to review the form 990 before it is filed.”

“On an annual basis, the organization's officers, directors, trustees, and key employees are required to review and acknowledge receipt of the conflict of interest policy and complete a related disclosure questionnaire that provides information regarding their interests and those of their family members that could give rise to conflicts of interest, such as a list of family members, substantial business or investment holdings, and other transactions or affiliations with businesses and other organizations and those of family members. In signing the acknowledgement form, responders commit to informing the organization if there is any material change in their disclosure. If a conflict of interest is brought to the attention of the board's executive committee, the person with the conflict will be prohibited from participating in the governing body's deliberations and decisions in the transaction.”

“All members of the board or compensation committee who approve compensation arrangements must not have a conflict of interest with respect to the compensation arrangement as specified in irs regulation section 53.4958-6(c)(iii), which generally requires that each board member or committee member approving a compensation arrangement between this organization and a "disqualified person" (as defined in section 4958(f)(1) of the internal revenue code and as amplified by section 53.4958-3 of the irs regulations). The board or compensation committee shall obtain and rely upon appropriate data as to comparability prior to approving the terms of compensation. Appropriate data may include the following: (1) compensation levels paid by similarly situated organizations, both taxable and tax-exempt, for functionally comparable positions. "similarly situated organizations are those of a similar size and purpose with similar resources; (2) the availability of similar services in the geographic area of this organization; (3) current compensation surveys compiled by independent firms; and (4) actual written offers from similar institutions competing for the services of the person who is the subject of the compensation arrangement. The terms of compensation and the basis for approving them shall be recorded in written minutes of the meeting of the board or compensation committee that approved the compensation. Such documentation shall include: (1) the terms of the compensation arrangement and the date it was approved; (2) the members of the board or compensation committee who were present during debate on the transaction, those who voted on it, and the votes cast by each board or committee member; (3) the comparability data obtained and relied upon and how the data was obtained; (4) if the board or compensation committee determines that reasonable compensation for a specific position in this organization or for providing services under any other compensation arrangement with this organization is higher or lower than the range of comparability data obtained, the board or committee shall record in the minutes of the meeting the basis for its determination.”

“The museum makes its financial statements available to the public as part of its annual report, which is available from the website of the museum or upon written request. The museum makes its governing documents and conflict of interest policy available to the public upon written request.”