Civic Intelligence

The Harpeth Hall School

990 • Fiscal year 2019 • EIN 62-0501916

Jul 01, 2018 to Jun 30, 2019 • Filed on Apr 09, 2020

Organization ProfileWWW.HARPETHHALL.ORG

View Organization Page

3801 Hobbs RoadNashville, TN 37215

(615) 346-0091

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

28th percentile

0.11x

Higher debt load relative to assets than 28% of similar nonprofits.

2019 filings • 501(c)3 • $100M-$250M nonprofits • Source year 2019

Liabilities / Revenue

48th percentile

0.46x

Higher debt load relative to revenue than 48% of similar nonprofits.

2019 filings • 501(c)3 • $100M-$250M nonprofits • Source year 2019

Net Margin

69th percentile

11%

Higher net margin than 69% of similar nonprofits.

2019 filings • 501(c)3 • $100M-$250M nonprofits • Source year 2019

Top Officer Pay

19th percentile

$249,729

Higher top officer pay than 19% of similar nonprofits.

Top officer pay equals 0.9% of source-year revenue.

2019 filings • 501(c)3 • $100M-$250M nonprofits • Source year 2019

Asset Growth

50th percentile

4.4%

Faster asset growth than 50% of similar nonprofits.

2019 filings • 501(c)3 • $100M-$250M nonprofits • Annualized from 2018 to 2019

Revenue Growth

80th percentile

16%

Faster revenue growth than 80% of similar nonprofits.

2019 filings • 501(c)3 • $100M-$250M nonprofits • Annualized from 2018 to 2019

Balance Sheet
Liabilities / Assets28th percentile

Assets

Up

$116,646,399

Up $4,879,846 (+4.4%) from 2018

Net Assets

Up

$103,426,323

Up $4,765,057 (+4.8%) from 2018

Liabilities

Up

$13,220,076

Up $114,789 (+0.9%) from 2018

Revenue And Expenses
Liabilities / Revenue48th percentileNet Margin69th percentile

Revenue

Up

$28,582,943

Up $3,953,408 (+16%) from 2018

Expenses

Up

$25,404,381

Up $848,826 (+3.5%) from 2018

Net Income

Up

$3,178,562

Up $3,104,582 (+4197%) from 2018

Historical Trend

Balance Sheet Trend

Asset Growth50th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$150M$100M$50M$0Assets 2011: $85,009,647Liabilities 2011: $13,761,444Net Assets 2011: $71,248,2032011Assets 2012: $87,222,878Liabilities 2012: $13,426,302Net Assets 2012: $73,796,5762012Assets 2013: $93,888,591Liabilities 2013: $11,701,429Net Assets 2013: $82,187,1622013Assets 2014: $111,000,705Liabilities 2014: $20,124,284Net Assets 2014: $90,876,4212014Assets 2015: $107,878,440Liabilities 2015: $16,976,655Net Assets 2015: $90,901,7852015Assets 2016: $103,745,947Liabilities 2016: $14,707,021Net Assets 2016: $89,038,9262016Assets 2017: $108,288,181Liabilities 2017: $13,316,342Net Assets 2017: $94,971,8392017Assets 2018: $111,766,553Liabilities 2018: $13,105,287Net Assets 2018: $98,661,2662018Assets 2019: $116,646,399Liabilities 2019: $13,220,076Net Assets 2019: $103,426,3232019Assets 2020: $117,966,008Liabilities 2020: $13,104,458Net Assets 2020: $104,861,5502020Assets 2021: $137,432,520Liabilities 2021: $14,638,772Net Assets 2021: $122,793,7482021Assets 2022: $136,914,546Liabilities 2022: $15,556,180Net Assets 2022: $121,358,3662022Assets 2023: $144,746,113Liabilities 2023: $15,766,375Net Assets 2023: $128,979,7382023

Highlighted filing

2019

Assets$116,646,399
Liabilities$13,220,076
Net Assets$103,426,323
Open 2019 Filing

Operations Trend

Revenue Growth80th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$40M$30M$20M$10M$0-$10MExpenses 2011: $17,818,2672011Revenue 2012: $22,305,740Expenses 2012: $18,648,947Net Income 2012: $3,656,7932012Expenses 2013: $19,350,8302013Revenue 2014: $24,987,509Expenses 2014: $20,654,630Net Income 2014: $4,332,8792014Revenue 2015: $22,230,703Expenses 2015: $22,328,732Net Income 2015: -$98,0292015Revenue 2016: $23,762,200Expenses 2016: $22,898,319Net Income 2016: $863,8812016Revenue 2017: $23,137,764Expenses 2017: $23,311,038Net Income 2017: -$173,2742017Revenue 2018: $24,629,535Expenses 2018: $24,555,555Net Income 2018: $73,9802018Revenue 2019: $28,582,943Expenses 2019: $25,404,381Net Income 2019: $3,178,5622019Revenue 2020: $28,656,667Expenses 2020: $25,831,886Net Income 2020: $2,824,7812020Revenue 2021: $30,321,842Expenses 2021: $26,933,541Net Income 2021: $3,388,3012021Revenue 2022: $36,132,552Expenses 2022: $29,072,880Net Income 2022: $7,059,6722022Revenue 2023: $32,594,929Expenses 2023: $31,561,557Net Income 2023: $1,033,3722023

Highlighted filing

2019

Revenue$28,582,943
Expenses$25,404,381
Net Income$3,178,562
Open 2019 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2018 to Jun 30, 2019
Signed
Apr 9, 2020
Return Version
2018v3.1
Gross Receipts
$29,525,872
Mission and Program Overview

Mission

Harpeth hall is an independent, college preparatory school for girls and young women in grades five through twelve.

Harpeth hall is an independent, college-preparatory school for girls and young women in grades 5-12.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$46,888,489$47,020,343▲ $131,854
Investments Other Securities$40,169,576$42,189,886▲ $2,020,310
Cash and Non-Interest-Bearing Accounts$13,940,329$16,339,361▲ $2,399,032
Investments in Publicly Traded Securities$8,527,343$9,021,672▲ $494,329
Prepaid Expenses and Deferred Charges$885,920$1,021,604▲ $135,684
Pledges and Grants Receivable$379,156$515,246▲ $136,090
Savings and Temporary Cash Investments$763,881$315,222▼ $448,659
Inventories for Sale or Use$79,734$76,617▼ $3,117
Accounts Receivable$15,306$23,953▲ $8,647
Total Assets$111,766,553$116,646,399▲ $4,879,846
Other Assets Total$116,819$122,495▲ $5,676
Liabilities
Deferred Revenue$9,115,114$9,586,058▲ $470,944
Mortgage Notes Payable Secured by Investment Property$2,600,665$2,316,457▼ $284,208
Accounts Payable and Accrued Expenses$1,350,951$1,283,789▼ $67,162
Other Liabilities$38,557$33,772▼ $4,785
Total Liabilities$13,105,287$13,220,076▲ $114,789
Net Assets / Fund Balance
Temporarily Rstr Net Assets$17,125,405$54,360,025▲ $37,234,620
Unrestricted Net Assets$48,947,734$49,066,298▲ $118,564
Permanently Rstr Net Assets$32,588,127$0▼ $32,588,127
Total Net Assets Fund Balance$98,661,266$103,426,323▲ $4,765,057
Total Liabilities and Net Assets / Fund Balance$111,766,553$116,646,399▲ $4,879,846

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$39,075,280$19,485,868$58,561,148
Land$7,045,811-$7,045,811
Leasehold Improvements$292,781$4,388,240$4,681,021
Equipment$257,522$3,075,912$3,333,434
Other Land Buildings$348,949$160,079$509,028
Other Securities$2,550,928--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2018$47,851,458$2,605,557▲ $2,337,693-$51,267,270
2017$44,371,658$1,054,279▲ $3,900,486-$47,851,458
2016$38,488,228$999,736▲ $6,341,408-$44,371,658
2015$41,366,661$1,167,724▼ $2,662,732-$38,488,228
2014$41,422,286$819,635▲ $418,791-$41,366,661
Compensation and Service Providers
Top Officer Pay19th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Jess HillHead of SchoolFT$222,017$27,712$249,729
Thomas MurphyDirector of Finance and OperationsFT$180,939$27,712$208,651
Stephanie Balmer End 62018Former Head of School-$174,502$15,172$189,674
Susan MollDirector of AdvancementFT$136,844$21,334$158,178
JUDI O'BRIENDirector of Middle SchoolFT$126,711$19,541$146,252
Armistead LemonDirector of Upper SchoolFT$123,664$19,912$143,576
Justin DoverTechnology DirectorFT$110,087$18,468$128,555
Karen SuttonDirector of AthleticsFT$108,717$18,135$126,852
Molly RumseyDirector of Information ServicesFT$104,788$17,762$122,550
Jennifer ByersDirector of College CounselingFT$103,838$17,964$121,802

Board Members and Trustees

NameTitle
Jane Berry JacquesChair and President
David T VandewaterVice Chair
John R IngramVice Chair
Amit MisraBoard Member
Barry StoweBoard Member
Brian ReamesBoard Member
Brie Brown BuchananBoard Member
Carol Len PortisBoard Member
Chris WhitsonBoard Member
Craig BuffkinBoard Member
Crissy WieckBoard Member
Didi Kaplan BiesmanBoard Member
Elizabeth DennisBoard Member
Emily Cate TidwellBoard Member
Frank MajorsBoard Member
Jack WallaceBoard Member
Jane AllenBoard Member
Jay SangervasiBoard Member
John T JohnsonBoard Member
Jon MeachamBoard Member
Kathy RolfeBoard Member
Katie Gross NelsonBoard Member
Mandy Haynes YoungBoard Member
Mary Britton Thompson CummingsBoard Member
Mike BlackburnBoard Member
Noni NielsenBoard Member
Patty Litton DelonyBoard Member
Rachel Reeves SettleBoard Member
Tricia McdowellBoard Member
Trudy Ward CarpenterBoard Member
Whitson LoweBoard Member
Jackie Glover ThompsonSecretary
Cathy Cate SullivanTreasurer

Highest Paid Contractors

ContractorServicesLocationCompensation
The Parent CompanyGeneral Contractor241 WILSON PIKE CIRCLE, Brentwood, TN 37027$1,476,000
Sage Dining Services INCDining Hall Services1402 YORK ROAD SUITE 100, Lutherville, MD 21093$869,559
School Facility Management LLCMaintenance800 18TH AVE S SUITE A BACK DOOR, Nashville, TN 37203$730,454
Kleentech Building MaintenanceJanitorial810 OAK MEADOW DRIVE, Franklin, TN 37064$307,314
Phipps Construction Company INCConstruction5711 OLD HARDING PIKE, Nashville, TN 37205$192,386
Revenue and Support

Revenue Composition

Contributions and Grants
$6,218,245
Program Service Revenue
$21,046,613
Investment Income
$1,217,161
Other Revenue
$100,924
All Other Contributions
$6,067,408
Change in Net Assets
$3,178,562

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
Yes
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Securities Publicly Traded41$364,415Value Sold
Other Non Cash Contri Table444$77,766Auction Proceeds
Other Non Cash Contri Table7$6,007DONOR'S COST
Works of Art2$4,840Comparable Sales
Total Noncash Contributions494$453,028-

Audited Revenue Reconciliation

Revenue per Audited Statements
$26,295,600
Revenue Not Reported on Financial Statements
$2,287,343
Revenue Not Reported on Form 990
$1,737,337
Other Revenue Adjustments
$2,014,483
Total Revenue per Audited Statements
$28,032,937
Total Revenue per Form 990
$28,582,943
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$14,066,662
Other Expenses$9,315,236
Grants and Similar Amounts Paid$2,022,483
Total Fundraising Expense$1,500,929
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$8,960,689$1,072,814$366,207$10,399,710
Depreciation Depletion$1,797,171$211,432$105,716$2,114,319
Occupancy$1,784,079$216,721$109,971$2,110,771
Grants to Domestic Individuals$2,014,483--$2,014,483
Current Officers, Directors, Trustees, and Key Employees$571,639$190,546$289,238$1,051,423
Other Employee Benefits$745,921$146,144$68,192$960,257
Pension Plan Contributions$779,490$79,786$22,033$881,309
Payroll Taxes$657,869$77,396$38,698$773,963
All Other Expenses$648,894$78,720$38,186$765,800
Information Technology$598,251$50,925$22,871$672,047
Office Expenses$143,919$97,542$40,902$282,363
Fees for Service Investment Mgmnt Fees-$272,860-$272,860
Other Expenses$283,923$800$237,511$237,511
Insurance$166,991$18,156$9,078$194,225
Advertising$25,240$79,023$78,539$182,802
Fees for Services Other$8,281$120,294$33,748$162,323
Travel$24,094$61,079$20,832$106,005
Interest$72,705-$18,176$90,881
Fees for Services Accounting-$36,141-$36,141
Fees for Services Legal-$29,604-$29,604
Foreign Grants$8,000--$8,000
Total Functional Expenses$21,063,469$2,839,983$1,500,929$25,404,381

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Form 990$25,404,381
Total Expenses per Audited Statements$23,267,880
Expenses per Audited Statements$23,117,038
Expenses Not Reported on Financial Statements$2,287,343
Other Expense Adjustments$2,014,483
Expenses Not Reported on Form 990$150,842
International Activity

International Summary

Offices
0
Employees
0
Spending
$1,202,649

International Compliance

Foreign grant records maintained
No
Activity in boycott countries
No
Foreign corporation ownership
No
Foreign partnership interest
No
Interest in foreign trust
No
Passive foreign investment company interest
Yes
Transfers to foreign corporations
Yes

International Activities

RegionActivityServicesOfficesEmployeesSpending
Central America and the Caribbean - Antigua & Barbuda, Aruba, Bahamas,Endowment Investments-00$1,194,649
Sub-saharan AfricaGrants to Receipients-00$8,000
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Direct Expenses$148,573
Fundraising Gross Income$58,413
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Main Event$174,334$23,497$20,743$2,754
Hang Up Sale$21,403$21,403$7,994$13,409
Total Events$207,622$56,785$91,372$-34,587
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Interested-Person Transactions

Interested PartyRelationshipDescriptionShared RevenueAmount
Jane Berry JacquesBoard Chair Sibling Is Employed as a Faculty MemberFaculty CompensationNo$69,075
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Agency Funds$33,772
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with family members
Yes
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section A, Line 2

“Emily cate tidwell, board chair, and cathy cate sullivan, treasurer, family relationship. Mary britton thompson cummings and jackie glover thompson, family relationship.”

Form 990, Part VI, Section B, Line 11B

“Organization's process to review form 990: certain members of the school, including director of finance and controller, along with the audit committee of the board of trustees, review form 990. After approval by the audit committee, form 990 is sent to finance committee for any additional questions or comments before filing.”

Form 990, Part VI, Section B, Line 12C

“The organization enforces a conflict of interest policy, which requires that each member of the board of trustees reviews and signs a conflict of interest statement annually.”

Form 990, Part VI, Section B, Line 15A

“Compensation process for top official compensation is determined by review of relevant information, including comparable industry salary information, by members of the board of trustees who approve the officer's salary and changes, including annual increases.”

Form 990, Part VI, Section C, Line 19

“Governing documents disclosure explanation: selected information is available on the school's website. All required information is maintained by the business office and available upon request. Information is also available on the guidestar website.”

Form 990, Part VIII, Section B

“The total payments to certain independent contractors includes services and the cost of materials to expand their existing facility, which could not reasonably be segregated.”

FORM 990, PART VII, SECTION A, EMPLOYEE NUMBER 43:

“The former head of school passed away in february 2018. Compensation was paid through june 2018. As she was no longer employed by the school during the current fiscal year, but received compensation during the calendar year ending within the fiscal year, she has been included on part vii, section a as a former employee.”

Filing and Contact Details

Filer

Filer Name
The Harpeth Hall School
EIN
62-0501916
Phone
6153460091
Address
3801 HOBBS ROAD, NASHVILLE, TN 37215

Signing Officer

Name
Tom Murphy
Title
Director of Finance and Operations
Phone
6153460091
Signed
2020-04-09
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Tom Murphy
Formed
1951
Legal Domicile
Tn
Voting Board Members
33
Independent Board Members
32
Employees
373
Volunteers
500

Preparer

Firm
Kraftcpas Pllc
Address
555 GREAT CIRCLE ROAD, NASHVILLE, TN 37228
Preparer
Frances E Leahy
Phone
6152427351
Supplemental Narrative

Additional Explanations

FORM 990, PART XII, LINE #2C

“The organization did not change its oversight process or selection process regarding the selection of an independent accountant.”

Financial Statement Notes

PART V, LINE 4:

“The endowment draw is used for scholarships and other program or general expenses, as approved or predetermined by endowment restrictions.”

PART X, LINE 2:

“Management performs an evaluation of all income tax positions taken or expected to be taken in the course of preparing the school's income tax return to determine whether the income tax positions meet a "more likely than not" standard of being sustained under examination by the applicable taxing authorities. Management has performed its evaluation of all income tax positions taken on all open income tax returns and has determined that there were no positions taken that do not meet the "more likely than not" standard. Accordingly, there were no provisions for income taxes, penalties, or interest receivable or payable relating to uncertain income tax positions in the accompanying financial statements.”

PART XI, LINE 2D - OTHER ADJUSTMENTS:

“Parent's association fundraising expenses 148,573.”

PART XI, LINE 4B - OTHER ADJUSTMENTS:

“Financial aid (audit purposes netted against tuition) 2,014,483.”

PART XII, LINE 2D - OTHER ADJUSTMENTS:

“Parent's association fundraising expenses 148,573.”

PART XII, LINE 4B - OTHER ADJUSTMENTS:

“Financial aid (audit purposes netted against tuition) 2,014,483.”

Raw XML AppendixShowing 400 of 1,103 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/Desc0HARPETH HALL SCHOOL EDUCATES GIRLS AND YOUNG WOMEN IN GRADES 5-12 TO THINK CRITICALLY, LEAD CONFIDENTLY, AND LIVE HONORABLY. DURING THE 2018-2019 YEAR, ENROLLMENT WAS 698 STUDENTS. IN ADDITION TO A STRONG ACADEMIC CURRICULUM, OUR STUDENTS PARTICIPATE IN NUMEROUS ATHLETIC, FINE AND PERFORMING ARTS, AND ENRICHMENT OPPORTUNITIES THROUGH UNIQUE PROGRAMS INCLUDING WINTERIM, SEEK, STEM, AND SCIENCE OLYMPIAD, AS WELL AS SERVICE LEARNING AND LEADERSHIP OPPORTUNITIES IN OUR COMMUNITY AND BEYOND. THE CLASS OF 2019 RECEIVED OFFERS OF ADMISSION TO 150 COLLEGES AND UNIVERSITIES FROM COAST TO COAST AND ABROAD AND ATTENDED 57 DIFFERENT SCHOOLS IN 24 STATES, WASHINGTON D.C., AUSTRALIA, AND IRELAND.
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IRS990/Form990PartVIISectionAGrp/TitleTxt2VICE CHAIR
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IRS990/Form990PartVIISectionAGrp/TitleTxt4SECRETARY
IRS990/Form990PartVIISectionAGrp/TitleTxt5BOARD MEMBER

Document Assets

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Filings

Displayed year

2019 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$116,646,399
Liabilities
$13,220,076
Net assets
$103,426,323
Revenue
$28,582,943
Expenses
$25,404,381
Net income
$3,178,562
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2023Summary only. Only limited summary data is available for this year.$145$15.8$129$32.6$31.6$1.03
2022Summary only. Only limited summary data is available for this year.$137$15.6$121$36.1$29.1$7.06
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$137$14.6$123$30.3$26.9$3.39
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$118$13.1$105$28.7$25.8$2.82
2019Detailed filing. Detailed filing data is available for this year.$117$13.2$103$28.6$25.4$3.18
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$112$13.1$98.7$24.6$24.6$0.07
2017Facts available. Structured filing facts are available, but richer extracted sections are limited.$108$13.3$95.0$23.1$23.3$0.17
2016Detailed filing. Detailed filing data is available for this year.$104$14.7$89.0$23.8$22.9$0.86
2015Detailed filing. Detailed filing data is available for this year.$108$17.0$90.9$22.2$22.3$0.10
2014Detailed filing. Detailed filing data is available for this year.$111$20.1$90.9$25.0$20.7$4.33
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$93.9$11.7$82.2$19.4
2012Summary only. Only limited summary data is available for this year.$87.2$13.4$73.8$22.3$18.6$3.66
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$85.0$13.8$71.2$17.8