Civic Intelligence

The Harpeth Hall School

990 • Fiscal year 2017 • EIN 62-0501916

Jul 01, 2016 to Jun 30, 2017 • Filed on Mar 14, 2018

Organization ProfileWWW.HARPETHHALL.ORG

View Organization Page

3801 Hobbs RoadNashville, TN 37215

(615) 346-0091

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

27th percentile

0.12x

Higher debt load relative to assets than 27% of similar nonprofits.

2017 filings • 501(c)3 • $100M-$250M nonprofits • Source year 2017

Liabilities / Revenue

56th percentile

0.58x

Higher debt load relative to revenue than 56% of similar nonprofits.

2017 filings • 501(c)3 • $100M-$250M nonprofits • Source year 2017

Net Margin

28th percentile

-0.7%

Higher net margin than 28% of similar nonprofits.

2017 filings • 501(c)3 • $100M-$250M nonprofits • Source year 2017

Top Officer Pay

41st percentile

$396,787

Higher top officer pay than 41% of similar nonprofits.

Top officer pay equals 1.7% of source-year revenue.

2017 filings • 501(c)3 • $100M-$250M nonprofits • Source year 2017

Asset Growth

43rd percentile

4.4%

Faster asset growth than 43% of similar nonprofits.

2017 filings • 501(c)3 • $100M-$250M nonprofits • Annualized from 2016 to 2017

Revenue Growth

24th percentile

-2.6%

Faster revenue growth than 24% of similar nonprofits.

2017 filings • 501(c)3 • $100M-$250M nonprofits • Annualized from 2016 to 2017

Balance Sheet
Liabilities / Assets27th percentile

Assets

Up

$108,288,181

Up $4,542,234 (+4.4%) from 2016

Net Assets

Up

$94,971,839

Up $5,932,913 (+6.7%) from 2016

Liabilities

Down

$13,316,342

Down $1,390,679 (-9.5%) from 2016

Revenue And Expenses
Liabilities / Revenue56th percentileNet Margin28th percentile

Revenue

Down

$23,137,764

Down $624,436 (-2.6%) from 2016

Expenses

Up

$23,311,038

Up $412,719 (+1.8%) from 2016

Net Income

Down

-$173,274

Down $1,037,155 (-120%) from 2016

Historical Trend

Balance Sheet Trend

Asset Growth43rd percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$150M$100M$50M$0Assets 2011: $85,009,647Liabilities 2011: $13,761,444Net Assets 2011: $71,248,2032011Assets 2012: $87,222,878Liabilities 2012: $13,426,302Net Assets 2012: $73,796,5762012Assets 2013: $93,888,591Liabilities 2013: $11,701,429Net Assets 2013: $82,187,1622013Assets 2014: $111,000,705Liabilities 2014: $20,124,284Net Assets 2014: $90,876,4212014Assets 2015: $107,878,440Liabilities 2015: $16,976,655Net Assets 2015: $90,901,7852015Assets 2016: $103,745,947Liabilities 2016: $14,707,021Net Assets 2016: $89,038,9262016Assets 2017: $108,288,181Liabilities 2017: $13,316,342Net Assets 2017: $94,971,8392017Assets 2018: $111,766,553Liabilities 2018: $13,105,287Net Assets 2018: $98,661,2662018Assets 2019: $116,646,399Liabilities 2019: $13,220,076Net Assets 2019: $103,426,3232019Assets 2020: $117,966,008Liabilities 2020: $13,104,458Net Assets 2020: $104,861,5502020Assets 2021: $137,432,520Liabilities 2021: $14,638,772Net Assets 2021: $122,793,7482021Assets 2022: $136,914,546Liabilities 2022: $15,556,180Net Assets 2022: $121,358,3662022Assets 2023: $144,746,113Liabilities 2023: $15,766,375Net Assets 2023: $128,979,7382023

Highlighted filing

2017

Assets$108,288,181
Liabilities$13,316,342
Net Assets$94,971,839
Open 2017 Filing

Operations Trend

Revenue Growth24th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$40M$30M$20M$10M$0-$10MExpenses 2011: $17,818,2672011Revenue 2012: $22,305,740Expenses 2012: $18,648,947Net Income 2012: $3,656,7932012Expenses 2013: $19,350,8302013Revenue 2014: $24,987,509Expenses 2014: $20,654,630Net Income 2014: $4,332,8792014Revenue 2015: $22,230,703Expenses 2015: $22,328,732Net Income 2015: -$98,0292015Revenue 2016: $23,762,200Expenses 2016: $22,898,319Net Income 2016: $863,8812016Revenue 2017: $23,137,764Expenses 2017: $23,311,038Net Income 2017: -$173,2742017Revenue 2018: $24,629,535Expenses 2018: $24,555,555Net Income 2018: $73,9802018Revenue 2019: $28,582,943Expenses 2019: $25,404,381Net Income 2019: $3,178,5622019Revenue 2020: $28,656,667Expenses 2020: $25,831,886Net Income 2020: $2,824,7812020Revenue 2021: $30,321,842Expenses 2021: $26,933,541Net Income 2021: $3,388,3012021Revenue 2022: $36,132,552Expenses 2022: $29,072,880Net Income 2022: $7,059,6722022Revenue 2023: $32,594,929Expenses 2023: $31,561,557Net Income 2023: $1,033,3722023

Highlighted filing

2017

Revenue$23,137,764
Expenses$23,311,038
Net Income-$173,274
Open 2017 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2016 to Jun 30, 2017
Signed
Mar 14, 2018
Return Version
2016v3.0
Gross Receipts
$29,829,352
Mission and Program Overview

Mission

Harpeth hall is an independent, college preparatory school for girls and young women in grades five through twelve.

Harpeth hall is an independent, college-preparatory school for girls and young women in grades 5-12.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$49,361,968$48,130,725▼ $1,231,243
Investments Other Securities$34,774,161$39,238,086▲ $4,463,925
Cash and Non-Interest-Bearing Accounts$12,341,986$12,580,091▲ $238,105
Investments in Publicly Traded Securities$4,082,145$4,942,686▲ $860,541
Savings and Temporary Cash Investments$1,090,628$1,563,120▲ $472,492
Prepaid Expenses and Deferred Charges$1,026,972$987,649▼ $39,323
Pledges and Grants Receivable$775,920$617,714▼ $158,206
Inventories for Sale or Use$111,483$102,511▼ $8,972
Accounts Receivable$74,519$14,184▼ $60,335
Total Assets$103,745,947$108,288,181▲ $4,542,234
Other Assets Total$106,165$111,415▲ $5,250
Liabilities
Deferred Revenue$8,166,493$8,814,747▲ $648,254
Mortgage Notes Payable Secured by Investment Property$2,666,852$2,275,630▼ $391,222
Accounts Payable and Accrued Expenses$1,681,304$1,231,631▼ $449,673
Tax Exempt Bond Liabilities$2,108,823$885,720▼ $1,223,103
Other Liabilities$83,549$108,614▲ $25,065
Total Liabilities$14,707,021$13,316,342▼ $1,390,679
Net Assets / Fund Balance
Unrestricted Net Assets$48,511,544$48,744,568▲ $233,024
Permanently Rstr Net Assets$30,547,661$31,537,921▲ $990,260
Temporarily Rstr Net Assets$9,979,721$14,689,350▲ $4,709,629
Total Net Assets Fund Balance$89,038,926$94,971,839▲ $5,932,913
Total Liabilities and Net Assets / Fund Balance$103,745,947$108,288,181▲ $4,542,234

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$39,223,185$16,969,621$56,192,806
Land$7,045,811-$7,045,811
Leasehold Improvements$1,057,491$3,568,378$4,625,869
Equipment$469,697$2,744,744$3,214,441
Other Land Buildings$334,541$118,723$453,264
Closely Held Equity Interests$39,238,086--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2016$38,488,228$999,736▲ $6,341,408-$44,371,658
2015$41,366,661$1,167,724▼ $2,662,732-$38,488,228
2014$41,422,286$819,635▲ $418,791-$41,366,661
2013$35,634,197$1,664,528▲ $5,234,141-$41,422,286
2012$30,613,683$2,153,287▲ $3,899,159$673,154$35,634,197
Compensation and Service Providers
Top Officer Pay41st percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Stephanie BalmerHead of SchoolFT$330,542$66,245$396,787
Anne KingDirector of Finance (ended 6/30/17)FT$150,898$23,275$174,173
Susan MollDirector of AdvancementFT$123,972$21,462$145,434
Jess HillDirector of Upper School (ended 6/30/17)FT$121,167$22,056$143,223
Justin DoverTechnology DirectorFT$108,348$19,650$127,998
Karen SuttonDirector of AthleticsFT$102,433$18,903$121,336
Jenny ByersDirector of College CounselingFT$101,407$19,118$120,525
JUDI O'BRIENDirector of Middle SchoolFT$57,470$10,163$67,633
Mary Lea BryantDirector of Middle School (ended 6/30/16)FT$59,998$7,533$67,531

Board Members and Trustees

NameTitle
Emily Cate TidwellBoard Chair and President
Jane Berry JacquesVice Chair
John R IngramVice Chair
Adelaide DavisBoard Member
Amit MisraBoard Member
Ann Price MdBoard Member
Barbara Richards HaugenBoard Member
Bob DoolittleBoard Member
Brent TurnerBoard Member
Brian ReamesBoard Member
Brie Brown BuchananBoard Member
Carol Len PortisBoard Member
Chris WhitsonBoard Member
Craig BuffkinBoard Member
David T VandewaterBoard Member
Didi Kaplan BiesmanBoard Member
Elizabeth DennisBoard Member
Frank MajorsBoard Member
Jack WallaceBoard Member
John T JohnsonBoard Member
Jon MeachamBoard Member
Kathy RolfeBoard Member
Kay LangBoard Member
Mandy Haynes YoungBoard Member
Mike BlackburnBoard Member
Patty Litton DelonyBoard Member
Rachel Reeves SettleBoard Member
Tricia McdowellBoard Member
Trudy CarpenterBoard Member
Jackie Glover ThompsonSecretary
Cathy Cate SullivanTreasurer

Highest Paid Contractors

ContractorServicesLocationCompensation
Sage Dining Services INCDining Hall Catering1402 YORK ROAD SUITE 100, Lutherville, MD 21093$822,864
Phipps Construction Company INCGeneral Contractor5711 OLD HARDING PIKE, Nashville, TN 37205$191,045
Mangham Associates INCEndowment ManagementSUITE 250 630 PETER JEFFERSON PKWY, Charlottesville, VA 22911$138,250
Sessions Paving CoPaving Subcontractor6535 ROBERTSON AVE, Nashville, TN 37209$126,850
Kleentech Building MaintenanceJanitorial Services810 OAK MEADOW DRIVE, Franklin, TN 37068$114,140
Revenue and Support

Revenue Composition

Contributions and Grants
$3,249,702
Program Service Revenue
$19,283,380
Investment Income
$462,605
Other Revenue
$142,077
All Other Contributions
$3,070,002
Change in Net Assets
$-173,274

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
Yes
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Securities Publicly Traded42$266,655Fair Market Value
Other Non Cash Contri Table380$72,800Fair Market Value
Other Non Cash Contri Table11$12,694Fair Market Value
Works of Art2$900Fair Market Value
Total Noncash Contributions435$353,049-

Audited Revenue Reconciliation

Revenue per Audited Statements
$20,939,096
Revenue Not Reported on Financial Statements
$2,198,668
Revenue Not Reported on Form 990
$6,258,489
Other Revenue Adjustments
$1,995,028
Total Revenue per Audited Statements
$27,197,585
Total Revenue per Form 990
$23,137,764
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$13,104,741
Other Expenses$8,211,269
Grants and Similar Amounts Paid$1,995,028
Total Fundraising Expense$1,354,661
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$8,329,937$1,010,135$463,319$9,803,391
Grants to Domestic Individuals$1,995,028--$1,995,028
Depreciation Depletion$1,773,141$98,508$98,508$1,970,157
All Other Expenses$810,302$115,087$279,422$1,204,811
Current Officers, Directors, Trustees, and Key Employees$326,924$408,916$141,450$877,290
Pension Plan Contributions$769,395$56,201$31,339$856,935
Other Employee Benefits$709,505$66,749$43,732$819,986
Occupancy$697,502$52,161$46,160$795,823
Payroll Taxes$635,068$74,714$37,357$747,139
Information Technology$567,323$55,407$25,494$648,224
Other Expenses$266,274$41,515$28,321$266,274
Office Expenses$112,581$69,998$36,807$219,386
Fees for Service Investment Mgmnt Fees-$203,640-$203,640
Insurance$165,499$18,091$9,046$192,636
Advertising$16,475$78,751$72,836$168,062
Fees for Services Other$77,779$58,577$7,558$143,914
Interest$70,331$269$16,642$87,242
Travel-$47,481$15,827$63,308
Fees for Services Accounting-$33,994-$33,994
Fees for Services Legal-$31,435-$31,435
Total Functional Expenses$19,434,042$2,522,335$1,354,661$23,311,038

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Form 990$23,311,038
Total Expenses per Audited Statements$21,264,672
Expenses per Audited Statements$21,112,370
Expenses Not Reported on Financial Statements$2,198,668
Other Expense Adjustments$1,995,028
Expenses Not Reported on Form 990$152,302
International Activity

International Summary

Offices
0
Employees
0
Spending
$466,260

International Compliance

Activity in boycott countries
No
Foreign corporation ownership
No
Foreign partnership interest
No
Interest in foreign trust
No
Passive foreign investment company interest
Yes
Transfers to foreign corporations
Yes

International Activities

RegionActivityServicesOfficesEmployeesSpending
Central America and the Caribbean - Antigua & Barbuda, Aruba, Bahamas,Endowment Investments-00$466,260
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Direct Expenses$135,039
Fundraising Gross Income$69,201
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Main Event$213,841$34,141$27,500$6,641
Hang Up Sale$13,910$13,910$4,647$9,263
Total Events$237,267$57,567$94,717$-37,150
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Agency Funds$106,614
Rental Deposits$2,000

Bond Issues

BondIssuerIssuedIssue PricePurpose
AHealth & Ed Fac Board of Metro Gov2012-11-16$10,500,000BUILDINGS & EQUIPMENT

Bond Proceeds

BondTotal ProceedsSpentRetiredIssuance Costs
A$7,694,148-$6,808,428-

Bond Financing Compliance

No rebate due
No
Rebate not yet due
No
Form 8038-T filed
No
Gross proceeds invested
No
Gross proceeds invested in GIC
No
Exception to rebate
No
Corrective action procedures
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section A, Line 2

“Emily cate tidwell, board chair amd president, and cathy cate sullivan, treasurer, family relationship.”

Form 990, Part VI, Section B, Line 11B

“Organization's process to review form 990: certain members of the school, including director of finance and controller, along with the audit committee of the board of trustees, review form 990. After approval by the audit committee, form 990 is sent to finance committee for any additional questions or comments before filing.”

Form 990, Part VI, Section B, Line 12C

“The organization enforces a conflict of interest policy, which requires that each member of the board of trustees reviews and signs a conflict of interest statement annually.”

Form 990, Part VI, Section B, Line 15A

“Compensation process for top official compensation is determined by review of relevant information, including comparable industry salary information, by members of the board of trustees who approve the officer's salary and changes, including annual increases.”

Form 990, Part VI, Section C, Line 19

“Governing documents disclosure explanation: selected information is available on the school's website. All required information is maintained by the business office and available upon request.”

Filing and Contact Details

Filer

Filer Name
The Harpeth Hall School
EIN
62-0501916
Phone
6153460091
Address
3801 HOBBS ROAD, NASHVILLE, TN 37215

Signing Officer

Name
Tom Murphy
Title
Director of Finance
Phone
6153460091
Signed
2018-03-14
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Tom Murphy
Formed
1951
Legal Domicile
Tn
Voting Board Members
31
Independent Board Members
31
Employees
391
Volunteers
500

Preparer

Firm
Kraftcpas Pllc
Address
555 GREAT CIRCLE ROAD, NASHVILLE, TN 37228
Preparer
Frances E Leahy
Phone
6152427351
Supplemental Narrative

Additional Explanations

FORM 990, PART XII, LINE #2C

“The organization did not change its oversight process or selection process regarding the selection of an independent accountant.”

Financial Statement Notes

PART V, LINE 4:

“The endowment draw is used for scholarships and other program or general expenses, as approved or predetermined by endowment restrictions.”

PART X, LINE 2:

“Management performs an evaluation of all income tax positions taken or expected to be taken in the course of preparing the school's income tax return to determine whether the income tax positions meet a "more likely than not" standard of being sustained under examination by the applicable taxing authorities. Management has performed its evaluation of all income tax positions taken on all open income tax returns and has determined that there were no positions taken that do not meet the "more likely than not" standard. Accordingly, there were no provisions for income taxes, penalties, or interest receivable or payable relating to uncertain income tax positions in the accompanying financial statements.”

PART XI, LINE 2D - OTHER ADJUSTMENTS:

“Parent's association fundraising expenses 135,039.”

PART XI, LINE 4B - OTHER ADJUSTMENTS:

“Financial aid/tuition remission (audit purposes netted against tuition) 1,995,028.”

PART XII, LINE 2D - OTHER ADJUSTMENTS:

“Parent's association fundraising expenses 135,039.”

PART XII, LINE 4B - OTHER ADJUSTMENTS:

“Financial aid/tuition remission (audit purposes netted against tuition) 1,995,028.”

Raw XML AppendixShowing 400 of 1,046 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/Desc0HARPETH HALL SCHOOL EDUCATES GIRLS AND YOUNG WOMEN IN GRADES 5-12 TO THINK CRITICALLY, LEAD CONFIDENTLY, AND LIVE HONORABLY. DURING THE 2016-2017 YEAR, ENROLLMENT WAS 686 STUDENTS. IN ADDITION TO A STRONG ACADEMIC CURRICULUM, OUR STUDENTS PARTICIPATE IN NUMEROUS ATHLETIC, FINE AND PERFORMING ARTS, AND ENRICHMENT OPPORTUNITIES THROUGH UNIQUE PROGRAMS INCLUDING WINTERIM, SEEK, STEM, AND SCIENCE OLYMPIAD, AS WELL AS SERVICE LEARNING AND LEADERSHIP OPPORTUNITIES IN OUR COMMUNITY AND BEYOND. THE CLASS OF 2017 RECEIVED OFFERS OF ADMISSION TO 136 COLLEGES AND UNIVERSITIES FROM COAST TO COAST AND ABROAD AND ATTEND 62 DIFFERENT SCHOOLS IN 25 STATES, WASHINGTON D.C., CANADA, AND SCOTLAND.
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Document Assets

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Filings

Displayed year

2017 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$108,288,181
Liabilities
$13,316,342
Net assets
$94,971,839
Revenue
$23,137,764
Expenses
$23,311,038
Net income
-$173,274
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2023Summary only. Only limited summary data is available for this year.$145$15.8$129$32.6$31.6$1.03
2022Summary only. Only limited summary data is available for this year.$137$15.6$121$36.1$29.1$7.06
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$137$14.6$123$30.3$26.9$3.39
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$118$13.1$105$28.7$25.8$2.82
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$117$13.2$103$28.6$25.4$3.18
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$112$13.1$98.7$24.6$24.6$0.07
2017Detailed filing. Detailed filing data is available for this year.$108$13.3$95.0$23.1$23.3$0.17
2016Detailed filing. Detailed filing data is available for this year.$104$14.7$89.0$23.8$22.9$0.86
2015Detailed filing. Detailed filing data is available for this year.$108$17.0$90.9$22.2$22.3$0.10
2014Detailed filing. Detailed filing data is available for this year.$111$20.1$90.9$25.0$20.7$4.33
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$93.9$11.7$82.2$19.4
2012Summary only. Only limited summary data is available for this year.$87.2$13.4$73.8$22.3$18.6$3.66
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$85.0$13.8$71.2$17.8