Civic Intelligence

The Harpeth Hall School

990 • Fiscal year 2020 • EIN 62-0501916

Jul 01, 2019 to Jun 30, 2020 • Filed on Dec 18, 2020

Organization ProfileWWW.HARPETHHALL.ORG

View Organization Page

3801 Hobbs RoadNashville, TN 37215

(615) 346-0091

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

27th percentile

0.11x

Higher debt load relative to assets than 27% of similar nonprofits.

2020 filings • 501(c)3 • $100M-$250M nonprofits • Source year 2020

Liabilities / Revenue

44th percentile

0.46x

Higher debt load relative to revenue than 44% of similar nonprofits.

2020 filings • 501(c)3 • $100M-$250M nonprofits • Source year 2020

Net Margin

67th percentile

9.9%

Higher net margin than 67% of similar nonprofits.

2020 filings • 501(c)3 • $100M-$250M nonprofits • Source year 2020

Top Officer Pay

38th percentile

$375,973

Higher top officer pay than 38% of similar nonprofits.

Top officer pay equals 1.3% of source-year revenue.

2020 filings • 501(c)3 • $100M-$250M nonprofits • Source year 2020

Asset Growth

33rd percentile

1.1%

Faster asset growth than 33% of similar nonprofits.

2020 filings • 501(c)3 • $100M-$250M nonprofits • Annualized from 2019 to 2020

Revenue Growth

44th percentile

0.3%

Faster revenue growth than 44% of similar nonprofits.

2020 filings • 501(c)3 • $100M-$250M nonprofits • Annualized from 2019 to 2020

Balance Sheet
Liabilities / Assets27th percentile

Assets

Up

$117,966,008

Up $1,319,609 (+1.1%) from 2019

Net Assets

Up

$104,861,550

Up $1,435,227 (+1.4%) from 2019

Liabilities

Down

$13,104,458

Down $115,618 (-0.9%) from 2019

Revenue And Expenses
Liabilities / Revenue44th percentileNet Margin67th percentile

Revenue

Up

$28,656,667

Up $73,724 (+0.3%) from 2019

Expenses

Up

$25,831,886

Up $427,505 (+1.7%) from 2019

Net Income

Down

$2,824,781

Down $353,781 (-11%) from 2019

Historical Trend

Balance Sheet Trend

Asset Growth33rd percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$150M$100M$50M$0Assets 2011: $85,009,647Liabilities 2011: $13,761,444Net Assets 2011: $71,248,2032011Assets 2012: $87,222,878Liabilities 2012: $13,426,302Net Assets 2012: $73,796,5762012Assets 2013: $93,888,591Liabilities 2013: $11,701,429Net Assets 2013: $82,187,1622013Assets 2014: $111,000,705Liabilities 2014: $20,124,284Net Assets 2014: $90,876,4212014Assets 2015: $107,878,440Liabilities 2015: $16,976,655Net Assets 2015: $90,901,7852015Assets 2016: $103,745,947Liabilities 2016: $14,707,021Net Assets 2016: $89,038,9262016Assets 2017: $108,288,181Liabilities 2017: $13,316,342Net Assets 2017: $94,971,8392017Assets 2018: $111,766,553Liabilities 2018: $13,105,287Net Assets 2018: $98,661,2662018Assets 2019: $116,646,399Liabilities 2019: $13,220,076Net Assets 2019: $103,426,3232019Assets 2020: $117,966,008Liabilities 2020: $13,104,458Net Assets 2020: $104,861,5502020Assets 2021: $137,432,520Liabilities 2021: $14,638,772Net Assets 2021: $122,793,7482021Assets 2022: $136,914,546Liabilities 2022: $15,556,180Net Assets 2022: $121,358,3662022Assets 2023: $144,746,113Liabilities 2023: $15,766,375Net Assets 2023: $128,979,7382023

Highlighted filing

2020

Assets$117,966,008
Liabilities$13,104,458
Net Assets$104,861,550
Open 2020 Filing

Operations Trend

Revenue Growth44th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$40M$30M$20M$10M$0-$10MExpenses 2011: $17,818,2672011Revenue 2012: $22,305,740Expenses 2012: $18,648,947Net Income 2012: $3,656,7932012Expenses 2013: $19,350,8302013Revenue 2014: $24,987,509Expenses 2014: $20,654,630Net Income 2014: $4,332,8792014Revenue 2015: $22,230,703Expenses 2015: $22,328,732Net Income 2015: -$98,0292015Revenue 2016: $23,762,200Expenses 2016: $22,898,319Net Income 2016: $863,8812016Revenue 2017: $23,137,764Expenses 2017: $23,311,038Net Income 2017: -$173,2742017Revenue 2018: $24,629,535Expenses 2018: $24,555,555Net Income 2018: $73,9802018Revenue 2019: $28,582,943Expenses 2019: $25,404,381Net Income 2019: $3,178,5622019Revenue 2020: $28,656,667Expenses 2020: $25,831,886Net Income 2020: $2,824,7812020Revenue 2021: $30,321,842Expenses 2021: $26,933,541Net Income 2021: $3,388,3012021Revenue 2022: $36,132,552Expenses 2022: $29,072,880Net Income 2022: $7,059,6722022Revenue 2023: $32,594,929Expenses 2023: $31,561,557Net Income 2023: $1,033,3722023

Highlighted filing

2020

Revenue$28,656,667
Expenses$25,831,886
Net Income$2,824,781
Open 2020 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2019 to Jun 30, 2020
Signed
Dec 18, 2020
Return Version
2019v5.1
Gross Receipts
$30,905,378
Mission and Program Overview

Mission

Harpeth hall is an independent, college preparatory school for girls and young women in grades five through twelve.

Harpeth hall is an independent, college-preparatory school for girls and young women in grades 5-12.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$47,020,343$46,164,661▼ $855,682
Investments Other Securities$42,189,886$41,235,560▼ $954,326
Cash and Non-Interest-Bearing Accounts$16,339,361$18,636,390▲ $2,297,029
Investments in Publicly Traded Securities$9,021,672$8,470,646▼ $551,026
Pledges and Grants Receivable$515,246$1,870,063▲ $1,354,817
Prepaid Expenses and Deferred Charges$1,021,604$994,296▼ $27,308
Savings and Temporary Cash Investments$315,222$370,426▲ $55,204
Inventories for Sale or Use$76,617$55,926▼ $20,691
Accounts Receivable$23,953$39,552▲ $15,599
Total Assets$116,646,399$117,966,008▲ $1,319,609
Other Assets Total$122,495$128,488▲ $5,993
Liabilities
Deferred Revenue$9,586,058$9,610,690▲ $24,632
Mortgage Notes Payable Secured by Investment Property$2,316,457$2,237,439▼ $79,018
Accounts Payable and Accrued Expenses$1,283,789$1,211,175▼ $72,614
Other Liabilities$33,772$45,154▲ $11,382
Total Liabilities$13,220,076$13,104,458▼ $115,618
Net Assets / Fund Balance
Net Assets With Donor Restrictions$54,360,025$54,055,517▼ $304,508
Net Assets Without Donor Restrictions$49,066,298$50,806,033▲ $1,739,735
Total Net Assets Fund Balance$103,426,323$104,861,550▲ $1,435,227
Total Liabilities and Net Assets / Fund Balance$116,646,399$117,966,008▲ $1,319,609

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$36,191,529$20,726,914$56,918,443
Leasehold Improvements$2,404,938$4,889,141$7,294,079
Land$7,045,811-$7,045,811
Equipment$196,023$3,253,348$3,449,371
Other Land Buildings$326,360$182,668$509,028
Other Securities$2,188,409--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2019$51,267,270$791,260▼ $640,296-$49,854,658
2018$47,851,458$2,605,557▲ $2,337,693-$51,267,270
2017$44,371,658$1,054,279▲ $3,900,486-$47,851,458
2016$38,488,228$999,736▲ $6,341,408-$44,371,658
2015$41,366,661$1,167,724▼ $2,662,732-$38,488,228
Compensation and Service Providers
Top Officer Pay38th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Jess HillHead of SchoolFT$319,311$56,662$375,973
Thomas MurphyDirector of Finance and OperationsFT$189,897$32,190$222,087
Susan MollDirector of AdvancementFT$148,017$22,328$170,345
Armistead LemonDirector of Upper SchoolFT$127,556$20,601$148,157
JUDI O'BRIENDirector of Middle SchoolFT$126,850$19,890$146,740
Karen SuttonDirector of AthleticsFT$112,984$18,725$131,709
Justin DoverTechnology DirectorFT$112,414$18,648$131,062
Wellesley WilsonDirector of AdmissionsFT$109,327$18,115$127,442
Molly RumseyDirector of Information ServicesFT$108,680$18,164$126,844
Jennifer ByersDirector of College CounselingFT$108,525$18,267$126,792

Board Members and Trustees

NameTitle
Jane Berry JacquesChair and President
David T VandewaterVice Chair
John R IngramVice Chair
Amit MisraBoard Member
Brie Brown BuchananBoard Member
Carol Len PortisBoard Member
Chris WhitsonBoard Member
Craig BuffkinBoard Member
Crissy WieckBoard Member
Dana Deaton VernerBoard Member
Elizabeth DennisBoard Member
Frank MajorsBoard Member
Jack WallaceBoard Member
Jane AllenBoard Member
Jay SangervasiBoard Member
Jon MeachamBoard Member
Kathy RolfeBoard Member
Katie Gross NelsonBoard Member
Lauren MelkusBoard Member
Mandy Haynes YoungBoard Member
Mary Britton Thompson CummingsBoard Member
Matt MillerBoard Member
Melanie Patternson BlankBoard Member
Mike BlackburnBoard Member
Noni NielsenBoard Member
Patty Litton DelonyBoard Member
Rachel Reeves SettleBoard Member
Trudy Ward CarpenterBoard Member
Whitson LoweBoard Member
Jackie Glover ThompsonSecretary
Cathy Cate SullivanTreasurer

Highest Paid Contractors

ContractorServicesLocationCompensation
Sage Dining Services INCDining Hall Services1402 YORK ROAD, Lutherville, MD 21093$774,862
School Facility Management LLCMaintenance800 18TH AVE S STE A, Nashville, TN 37203$747,534
Kleentech Building MaintenanceJanitorial810 OAK MEADOW DR UNIT 680607, Franklin, TN 37068-0106$308,740
The Parent Company INCGeneral Contractor241 WILSON PIKE CIRCLE, Brentwood, TN 37027$132,044
Sportsturf Solutions LLCAthletic Capital Projects606 ST BLAISE ROAD, Gallatin, TN 37066-8557$131,330
Revenue and Support

Revenue Composition

Contributions and Grants
$5,046,689
Program Service Revenue
$22,356,275
Investment Income
$1,266,498
Other Revenue
$-12,795
All Other Contributions
$4,825,578
Change in Net Assets
$2,824,781

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
Yes
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Securities Publicly Traded31$507,863Value Sold
Other Non Cash Contri Table186$70,853Auction Proceeds
Other Non Cash Contri Table10$15,881DONOR'S COST
Total Noncash Contributions227$594,597-

Audited Revenue Reconciliation

Revenue per Audited Statements
$26,188,350
Revenue Not Reported on Financial Statements
$2,468,317
Revenue Not Reported on Form 990
$-1,101,942
Other Revenue Adjustments
$2,186,386
Total Revenue per Audited Statements
$25,086,408
Total Revenue per Form 990
$28,656,667
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$14,711,772
Other Expenses$8,933,728
Grants and Similar Amounts Paid$2,186,386
Total Fundraising Expense$1,587,887
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$8,921,688$1,040,623$373,029$10,335,340
Grants to Domestic Individuals$2,186,386--$2,186,386
Depreciation Depletion$1,720,967$202,467$101,233$2,024,667
Occupancy$1,672,016$195,654$97,828$1,965,498
Other Employee Benefits$1,335,194$156,480$80,962$1,572,636
Current Officers, Directors, Trustees, and Key Employees$594,103$198,034$295,377$1,087,514
Pension Plan Contributions$804,933$81,948$27,025$913,906
Information Technology$725,951$57,934$26,745$810,630
Payroll Taxes$678,007$80,238$44,131$802,376
All Other Expenses$618,256$40,410$57,566$716,232
Fees for Service Investment Mgmnt Fees-$281,931-$281,931
Other Expenses$242,123$8,064$247,991$242,123
Advertising$28,371$107,396$102,011$237,778
Office Expenses$105,215$79,362$35,909$220,486
Insurance$173,064$19,130$9,565$201,759
Fees for Services Other$7,295$47,602$50,416$105,313
Travel$15,390$45,285$20,460$81,135
Interest$57,371$763$14,343$72,477
Fees for Services Accounting-$37,785-$37,785
Fees for Services Legal-$4,230-$4,230
Total Functional Expenses$21,558,663$2,685,336$1,587,887$25,831,886

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Audited Statements$28,023,953
Expenses per Audited Statements$27,736,341
Total Expenses per Form 990$25,831,886
Expenses Not Reported on Form 990$287,612
Expenses Not Reported on Financial Statements$-1,904,455
Other Expense Adjustments$-2,186,386
International Activity

International Summary

Offices
0
Employees
0
Spending
$1,605,187

International Compliance

Activity in boycott countries
No
Foreign corporation ownership
No
Foreign partnership interest
No
Interest in foreign trust
No
Passive foreign investment company interest
No
Transfers to foreign corporations
No

International Activities

RegionActivityServicesOfficesEmployeesSpending
Central America and the Caribbean - Antigua & Barbuda, Aruba, Bahamas,Endowment Investments-00$1,605,187
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Direct Expenses$285,557
Fundraising Gross Income$124,282
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Main Event$325,322$104,211$123,148$-18,937
Hang Up Sale$15,143$15,143$11,740$3,403
Total Events$340,465$119,354$255,020$-135,666
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Interested-Person Transactions

Interested PartyRelationshipDescriptionShared RevenueAmount
Jane Berry JacquesBoard Chair Sibling Is Employed as a Faculty MemberFaculty CompensationNo$71,145
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Agency Funds$45,154
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
Yes
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section A, Line 2

“Mary britton thompson cummings and jackie glover thompson, family relationship.”

Form 990, Part VI, Section B, Line 11B

“Organization's process to review form 990: certain members of the school, including director of finance and operations and controller, along with the audit committee of the board of trustees, review form 990. After approval by the audit committee, form 990 is sent to finance committee for any additional questions or comments before filing.”

Form 990, Part VI, Section B, Line 12C

“The organization enforces a conflict of interest policy, which requires that each member of the board of trustees reviews and signs a conflict of interest statement annually.”

Form 990, Part VI, Section B, Line 15A

“Compensation process for top official compensation is determined by review of relevant information, including comparable industry salary information, by members of the board of trustees who approve the officer's salary and changes, including annual increases.”

Form 990, Part VI, Section C, Line 19

“Governing documents disclosure explanation: selected information is available on the school's website. All required information is maintained by the business office and available upon request. Information is also available on the guidestar website.”

Filing and Contact Details

Filer

Filer Name
The Harpeth Hall School
EIN
62-0501916
Phone
6153460091
Address
3801 HOBBS ROAD, NASHVILLE, TN 37215

Signing Officer

Name
Tom Murphy
Title
Director of Finance and Operations
Phone
6153460091
Signed
2020-12-18
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Tom Murphy
Formed
1951
Legal Domicile
Tn
Voting Board Members
31
Independent Board Members
30
Employees
376
Volunteers
500

Preparer

Firm
Kraftcpas Pllc
Address
555 GREAT CIRCLE ROAD, NASHVILLE, TN 37228
Preparer
Frances E Leahy
Phone
6152427351
Supplemental Narrative

Additional Explanations

Form 990, Part XII, Line 2C

“The organization did not change its oversight process or selection process regarding the selection of an independent accountant.”

Financial Statement Notes

PART V, LINE 4:

“The endowment draw is used for scholarships and other program or general expenses, as approved or predetermined by endowment restrictions.”

PART X, LINE 2:

“Management performs an evaluation of all income tax positions taken or expected to be taken in the course of preparing the school's income tax return to determine whether the income tax positions meet a "more likely than not" standard of being sustained under examination by the applicable taxing authorities. Management has performed its evaluation of all income tax positions taken on all open income tax returns and has determined that there were no positions taken that do not meet the "more likely than not" standard. Accordingly, there were no provisions for income taxes, penalties, or interest receivable or payable relating to uncertain income tax positions in the accompanying financial statements.”

PART XI, LINE 2D - OTHER ADJUSTMENTS:

“Parent's association fundraising expenses 285,557.”

PART XI, LINE 4B - OTHER ADJUSTMENTS:

“Financial aid (audit purposes netted against tuition) 2,186,386.”

PART XII, LINE 2D - OTHER ADJUSTMENTS:

“Parent's association fundraising expenses 285,557.”

PART XII, LINE 4B - OTHER ADJUSTMENTS:

“Financial aid (audit purposes netted against tuition) -2,186,386.”

Raw XML AppendixShowing 400 of 1,035 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/Desc0HARPETH HALL SCHOOL EDUCATES GIRLS AND YOUNG WOMEN IN GRADES 5-12 TO THINK CRITICALLY, LEAD CONFIDENTLY, AND LIVE HONORABLY. DURING THE 2019-2020 YEAR, ENROLLMENT WAS 717 STUDENTS. IN ADDITION TO A STRONG ACADEMIC CURRICULUM, OUR STUDENTS PARTICIPATE IN NUMEROUS ATHLETIC, FINE AND PERFORMING ARTS, AND ENRICHMENT OPPORTUNITIES THROUGH UNIQUE PROGRAMS INCLUDING WINTERIM, SEEK, STEM, AND SCIENCE OLYMPIAD, AS WELL AS SERVICE LEARNING AND LEADERSHIP OPPORTUNITIES IN OUR COMMUNITY AND BEYOND. THE CLASS OF 2020 RECEIVED OFFERS OF ADMISSION TO 135 COLLEGES AND UNIVERSITITES FROM COAST TO COAST AND ABROAD AND ATTENDED 54 DIFFERENT SCHOOLS IN 24 STATES, WASHINGTON D.C. AND FRANCE.
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IRS990/Form990PartVIISectionAGrp/TitleTxt0HEAD OF SCHOOL
IRS990/Form990PartVIISectionAGrp/TitleTxt1DIRECTOR OF FINANCE AND OPERATIONS
IRS990/Form990PartVIISectionAGrp/TitleTxt2DIRECTOR OF ADVANCEMENT
IRS990/Form990PartVIISectionAGrp/TitleTxt3DIRECTOR OF UPPER SCHOOL
IRS990/Form990PartVIISectionAGrp/TitleTxt4DIRECTOR OF MIDDLE SCHOOL
IRS990/Form990PartVIISectionAGrp/TitleTxt5DIRECTOR OF ATHLETICS
IRS990/Form990PartVIISectionAGrp/TitleTxt6TECHNOLOGY DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt7DIRECTOR OF INFORMATION SERVICES
IRS990/Form990PartVIISectionAGrp/TitleTxt8DIRECTOR OF COLLEGE COUNSELING
IRS990/Form990PartVIISectionAGrp/TitleTxt9DIRECTOR OF ADMISSIONS
IRS990/Form990PartVIISectionAGrp/TitleTxt10CHAIR AND PRESIDENT
IRS990/Form990PartVIISectionAGrp/TitleTxt11VICE CHAIR
IRS990/Form990PartVIISectionAGrp/TitleTxt12VICE CHAIR
IRS990/Form990PartVIISectionAGrp/TitleTxt13TREASURER
IRS990/Form990PartVIISectionAGrp/TitleTxt14SECRETARY
IRS990/Form990PartVIISectionAGrp/TitleTxt15BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt16BOARD MEMBER

Document Assets

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Filings

Displayed year

2020 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$117,966,008
Liabilities
$13,104,458
Net assets
$104,861,550
Revenue
$28,656,667
Expenses
$25,831,886
Net income
$2,824,781
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2023Summary only. Only limited summary data is available for this year.$145$15.8$129$32.6$31.6$1.03
2022Summary only. Only limited summary data is available for this year.$137$15.6$121$36.1$29.1$7.06
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$137$14.6$123$30.3$26.9$3.39
2020Detailed filing. Detailed filing data is available for this year.$118$13.1$105$28.7$25.8$2.82
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$117$13.2$103$28.6$25.4$3.18
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$112$13.1$98.7$24.6$24.6$0.07
2017Facts available. Structured filing facts are available, but richer extracted sections are limited.$108$13.3$95.0$23.1$23.3$0.17
2016Detailed filing. Detailed filing data is available for this year.$104$14.7$89.0$23.8$22.9$0.86
2015Detailed filing. Detailed filing data is available for this year.$108$17.0$90.9$22.2$22.3$0.10
2014Detailed filing. Detailed filing data is available for this year.$111$20.1$90.9$25.0$20.7$4.33
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$93.9$11.7$82.2$19.4
2012Summary only. Only limited summary data is available for this year.$87.2$13.4$73.8$22.3$18.6$3.66
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$85.0$13.8$71.2$17.8