Civic Intelligence

The Harpeth Hall School

990 • Fiscal year 2018 • EIN 62-0501916

Jul 01, 2017 to Jun 30, 2018 • Filed on Jan 11, 2019

Organization ProfileWWW.HARPETHHALL.ORG

View Organization Page

3801 Hobbs RoadNashville, TN 37215

(615) 346-0091

Siviq Scores

Scores are not available for this record yet.

Balance Sheet

Assets

Flat

$111,766,553

Flat from 2018

Net Assets

Flat

$98,661,266

Flat from 2018

Liabilities

Flat

$13,105,287

Flat from 2018

Revenue And Expenses

Revenue

Flat

$24,629,535

Flat from 2018

Expenses

Flat

$24,555,555

Flat from 2018

Net Income

Flat

$73,980

Flat from 2018

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$150M$100M$50M$0Assets 2011: $85,009,647Liabilities 2011: $13,761,444Net Assets 2011: $71,248,2032011Assets 2012: $87,222,878Liabilities 2012: $13,426,302Net Assets 2012: $73,796,5762012Assets 2013: $93,888,591Liabilities 2013: $11,701,429Net Assets 2013: $82,187,1622013Assets 2014: $111,000,705Liabilities 2014: $20,124,284Net Assets 2014: $90,876,4212014Assets 2015: $107,878,440Liabilities 2015: $16,976,655Net Assets 2015: $90,901,7852015Assets 2016: $103,745,947Liabilities 2016: $14,707,021Net Assets 2016: $89,038,9262016Assets 2017: $108,288,181Liabilities 2017: $13,316,342Net Assets 2017: $94,971,8392017Assets 2018: $111,766,553Liabilities 2018: $13,105,287Net Assets 2018: $98,661,2662018Assets 2018: $111,766,553Liabilities 2018: $13,105,287Net Assets 2018: $98,661,2662018Assets 2019: $116,646,399Liabilities 2019: $13,220,076Net Assets 2019: $103,426,3232019Assets 2020: $117,966,008Liabilities 2020: $13,104,458Net Assets 2020: $104,861,5502020Assets 2021: $137,432,520Liabilities 2021: $14,638,772Net Assets 2021: $122,793,7482021Assets 2022: $136,914,546Liabilities 2022: $15,556,180Net Assets 2022: $121,358,3662022Assets 2023: $144,746,113Liabilities 2023: $15,766,375Net Assets 2023: $128,979,7382023

Highlighted filing

2018

Assets$111,766,553
Liabilities$13,105,287
Net Assets$98,661,266
Open 2018 Filing

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$40M$30M$20M$10M$0-$10MExpenses 2011: $17,818,2672011Revenue 2012: $22,305,740Expenses 2012: $18,648,947Net Income 2012: $3,656,7932012Expenses 2013: $19,350,8302013Revenue 2014: $24,987,509Expenses 2014: $20,654,630Net Income 2014: $4,332,8792014Revenue 2015: $22,230,703Expenses 2015: $22,328,732Net Income 2015: -$98,0292015Revenue 2016: $23,762,200Expenses 2016: $22,898,319Net Income 2016: $863,8812016Revenue 2017: $23,137,764Expenses 2017: $23,311,038Net Income 2017: -$173,2742017Revenue 2018: $24,629,535Expenses 2018: $24,555,555Net Income 2018: $73,9802018Revenue 2018: $24,629,535Expenses 2018: $24,555,555Net Income 2018: $73,9802018Revenue 2019: $28,582,943Expenses 2019: $25,404,381Net Income 2019: $3,178,5622019Revenue 2020: $28,656,667Expenses 2020: $25,831,886Net Income 2020: $2,824,7812020Revenue 2021: $30,321,842Expenses 2021: $26,933,541Net Income 2021: $3,388,3012021Revenue 2022: $36,132,552Expenses 2022: $29,072,880Net Income 2022: $7,059,6722022Revenue 2023: $32,594,929Expenses 2023: $31,561,557Net Income 2023: $1,033,3722023

Highlighted filing

2018

Revenue$24,629,535
Expenses$24,555,555
Net Income$73,980
Open 2018 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2017 to Jun 30, 2018
Signed
Jan 11, 2019
Return Version
2017v2.3
Gross Receipts
$28,050,110
Mission and Program Overview

Mission

Harpeth hall is an independent, college preparatory school for girls and young women in grades five through twelve.

Harpeth hall is an independent, college-preparatory school for girls and young women in grades 5-12.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$48,130,725$46,888,489▼ $1,242,236
Investments Other Securities$39,238,086$40,169,576▲ $931,490
Cash and Non-Interest-Bearing Accounts$12,580,091$13,940,329▲ $1,360,238
Investments in Publicly Traded Securities$4,942,686$8,527,343▲ $3,584,657
Prepaid Expenses and Deferred Charges$987,649$885,920▼ $101,729
Savings and Temporary Cash Investments$1,563,120$763,881▼ $799,239
Pledges and Grants Receivable$617,714$379,156▼ $238,558
Inventories for Sale or Use$102,511$79,734▼ $22,777
Accounts Receivable$14,184$15,306▲ $1,122
Total Assets$108,288,181$111,766,553▲ $3,478,372
Other Assets Total$111,415$116,819▲ $5,404
Liabilities
Deferred Revenue$8,814,747$9,115,114▲ $300,367
Mortgage Notes Payable Secured by Investment Property$2,275,630$2,600,665▲ $325,035
Accounts Payable and Accrued Expenses$1,231,631$1,350,951▲ $119,320
Tax Exempt Bond Liabilities$885,720--
Other Liabilities$108,614$38,557▼ $70,057
Total Liabilities$13,316,342$13,105,287▼ $211,055
Net Assets / Fund Balance
Unrestricted Net Assets$48,744,568$48,947,734▲ $203,166
Permanently Rstr Net Assets$31,537,921$32,588,127▲ $1,050,206
Temporarily Rstr Net Assets$14,689,350$17,125,405▲ $2,436,055
Total Net Assets Fund Balance$94,971,839$98,661,266▲ $3,689,427
Total Liabilities and Net Assets / Fund Balance$108,288,181$111,766,553▲ $3,478,372

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$38,261,925$18,243,532$56,505,457
Land$7,045,811-$7,045,811
Leasehold Improvements$799,110$3,920,601$4,719,711
Equipment$438,108$2,853,806$3,291,914
Other Land Buildings$343,535$136,872$480,407
Other Securities$2,434,102--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2017$44,371,658$1,054,279▲ $3,900,486-$47,851,458
2016$38,488,228$999,736▲ $6,341,408-$44,371,658
2015$41,366,661$1,167,724▼ $2,662,732-$38,488,228
2014$41,422,286$819,635▲ $418,791-$41,366,661
2013$35,634,197$1,664,528▲ $5,234,141-$41,422,286
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseOtherTotal
Stephanie BalmerHead of School (end 6/30/18)FT$344,333$67,627$411,960
Susan MollDirector of AdvancementFT$124,907$21,643$146,550
JUDI O'BRIENDirector of Middle SchoolFT$117,352$20,592$137,944
Jenny ByersDirector of College CounselingFT$115,388$19,112$134,500
Justin DoverTechnology DirectorFT$106,982$19,640$126,622
Thomas MurphyDirector of FinanceFT$93,923$27,795$121,718
Armistead LemonDirector of Upper SchoolFT$94,738$18,585$113,323
Jess HillInterim Head of SchoolFT$65,622$8,391$74,013

Board Members and Trustees

NameTitle
Emily Cate TidwellBoard Chair and President
Jane Berry JacquesVice Chair
John R IngramVice Chair
Adelaide DavisBoard Member
Amit MisraBoard Member
Barry StoweBoard Member
Brian ReamesBoard Member
Brie Brown BuchananBoard Member
Carol Len PortisBoard Member
Craig BuffkinBoard Member
David T VandewaterBoard Member
Didi Kaplan BiesmanBoard Member
Elizabeth DennisBoard Member
Frank MajorsBoard Member
Jack WallaceBoard Member
Jay SangervasiBoard Member
John T JohnsonBoard Member
Jon MeachamBoard Member
Kathy RolfeBoard Member
Katie Gross NelsonBoard Member
Mandy Haynes YoungBoard Member
Mary Britton Thompson CummingsBoard Member
Mike BlackburnBoard Member
Patty Litton DelonyBoard Member
Rachel Reeves SettleBoard Member
Tricia McdowellBoard Member
Trudy CarpenterBoard Member
Whitson LoweBoard Member
Jackie Glover ThompsonSecretary
Cathy Cate SullivanTreasurer

Highest Paid Contractors

ContractorServicesLocationCompensation
Sage Dining Services INCDining Hall Services1402 YORK ROAD SUITE 100, Lutherville, MD 21093$817,220
Kleentech Building MaintenanceJanitorial810 OAK MEADOW DRIVE, Franklin, TN 37064$315,251
School Facility Management LLCMaintenance800 18TH AVE S SUITE A BACK DOOR, Nashville, TN 37203$246,821
Mangham Associates INCInvestment ManagementSUITE 250 630 JEFFERSON PKWY, Charlottesville, VA 22911$150,750
Audio Electronics IncorporatedAv Services2501 WHITE AVE, Nashville, TN 37204$113,435
Revenue and Support

Revenue Composition

Contributions and Grants
$3,701,823
Program Service Revenue
$20,192,483
Investment Income
$636,884
Other Revenue
$98,345
All Other Contributions
$3,511,752
Change in Net Assets
$73,980

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
Yes
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Securities Publicly Traded38$229,653Fair Market Value
Other Non Cash Contri Table367$63,521Fair Market Value
Other Non Cash Contri Table8$18,907Fair Market Value
Total Noncash Contributions413$312,081-

Audited Revenue Reconciliation

Revenue per Audited Statements
$22,573,224
Revenue Not Reported on Financial Statements
$2,056,311
Revenue Not Reported on Form 990
$3,777,582
Other Revenue Adjustments
$1,790,190
Total Revenue per Audited Statements
$26,350,806
Total Revenue per Form 990
$24,629,535
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$13,907,541
Other Expenses$8,857,824
Grants and Similar Amounts Paid$1,790,190
Total Fundraising Expense$1,453,117
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$8,548,559$831,036$457,197$9,836,792
Depreciation Depletion$1,648,411$193,931$96,965$1,939,307
Grants to Domestic Individuals$1,790,190--$1,790,190
Other Employee Benefits$1,287,209$57,066$38,046$1,382,321
All Other Expenses$743,711$121,126$292,050$1,156,887
Current Officers, Directors, Trustees, and Key Employees$379,215$487,929$181,287$1,048,431
Pension Plan Contributions$786,687$63,089$33,603$883,379
Occupancy$639,404$87,795$45,218$772,417
Payroll Taxes$643,125$75,662$37,831$756,618
Information Technology$622,271$59,134$26,264$707,669
Fees for Service Investment Mgmnt Fees-$266,121-$266,121
Office Expenses$125,785$98,260$39,564$263,609
Other Expenses$242,777$246$1,250$242,777
Advertising$27,297$94,310$83,405$205,012
Insurance$166,019$18,137$9,069$193,225
Interest$85,447-$21,362$106,809
Travel-$48,931$16,310$65,241
Fees for Services Other$6,238$32,848$20,180$59,266
Fees for Services Legal-$48,139-$48,139
Fees for Services Accounting-$35,325-$35,325
Total Functional Expenses$20,376,321$2,726,117$1,453,117$24,555,555

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Form 990$24,555,555
Total Expenses per Audited Statements$22,661,379
Expenses per Audited Statements$22,499,244
Expenses Not Reported on Financial Statements$2,056,311
Other Expense Adjustments$1,790,190
Expenses Not Reported on Form 990$162,135
International Activity

International Summary

Offices
0
Employees
0
Spending
$844,596

International Compliance

Activity in boycott countries
No
Foreign corporation ownership
No
Foreign partnership interest
No
Interest in foreign trust
No
Passive foreign investment company interest
Yes
Transfers to foreign corporations
Yes

International Activities

RegionActivityServicesOfficesEmployeesSpending
Central America and the Caribbean - Antigua & Barbuda, Aruba, Bahamas,Endowment Investments-00$844,596
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Direct Expenses$149,732
Fundraising Gross Income$60,923
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Main Event$213,971$23,900$21,377$2,523
Hang Up Sale$19,420$19,420$7,179$12,241
Total Events$239,616$49,545$109,305$-59,760
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Agency Funds$37,057
Rental Deposits$1,500
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section A, Line 2

“Emily cate tidwell, board chair, and cathy cate sullivan, treasurer, family relationship.”

Form 990, Part VI, Section B, Line 11B

“Organization's process to review form 990: certain members of the school, including director of finance and controller, along with the audit committee of the board of trustees, review form 990. After approval by the audit committee, form 990 is sent to finance committee for any additional questions or comments before filing.”

Form 990, Part VI, Section B, Line 12C

“The organization enforces a conflict of interest policy, which requires that each member of the board of trustees reviews and signs a conflict of interest statement annually.”

Form 990, Part VI, Section B, Line 15A

“Compensation process for top official compensation is determined by review of relevant information, including comparable industry salary information, by members of the board of trustees who approve the officer's salary and changes, including annual increases.”

Form 990, Part VI, Section C, Line 19

“Governing documents disclosure explanation: selected information is available on the school's website. All required information is maintained by the business office and available upon request.”

Filing and Contact Details

Filer

Filer Name
The Harpeth Hall School
EIN
62-0501916
Phone
6153460091
Address
3801 HOBBS ROAD, NASHVILLE, TN 37215

Signing Officer

Name
Tom Murphy
Title
Director of Finance
Phone
6153460091
Signed
2019-01-11
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Tom Murphy
Formed
1951
Legal Domicile
Tn
Voting Board Members
30
Independent Board Members
30
Employees
344
Volunteers
500

Preparer

Firm
Kraftcpas Pllc
Address
555 GREAT CIRCLE ROAD, NASHVILLE, TN 37228
Preparer
Frances E Leahy
Phone
6152427351
Supplemental Narrative

Additional Explanations

FORM 990, PART XII, LINE #2C

“The organization did not change its oversight process or selection process regarding the selection of an independent accountant.”

Financial Statement Notes

PART V, LINE 4:

“The endowment draw is used for scholarships and other program or general expenses, as approved or predetermined by endowment restrictions.”

PART X, LINE 2:

“Management performs an evaluation of all income tax positions taken or expected to be taken in the course of preparing the school's income tax return to determine whether the income tax positions meet a "more likely than not" standard of being sustained under examination by the applicable taxing authorities. Management has performed its evaluation of all income tax positions taken on all open income tax returns and has determined that there were no positions taken that do not meet the "more likely than not" standard. Accordingly, there were no provisions for income taxes, penalties, or interest receivable or payable relating to uncertain income tax positions in the accompanying financial statements.”

PART XI, LINE 2D - OTHER ADJUSTMENTS:

“Parent's association fundraising expenses 149,732.”

PART XI, LINE 4B - OTHER ADJUSTMENTS:

“Financial aid (audit purposes netted against tuition) 1,790,190.”

PART XII, LINE 2D - OTHER ADJUSTMENTS:

“Parent's association fundraising expenses 149,732.”

PART XII, LINE 4B - OTHER ADJUSTMENTS:

“Financial aid (audit purposes netted against tuition) 1,790,190.”

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IRS990/Desc0HARPETH HALL SCHOOL EDUCATES GIRLS AND YOUNG WOMEN IN GRADES 5-12 TO THINK CRITICALLY, LEAD CONFIDENTLY, AND LIVE HONORABLY. DURING THE 2017-2018 YEAR, ENROLLMENT WAS 690 STUDENTS. IN ADDITION TO A STRONG ACADEMIC CURRICULUM, OUR STUDENTS PARTICIPATE IN NUMEROUS ATHLETIC, FINE AND PERFORMING ARTS, AND ENRICHMENT OPPORTUNITIES THROUGH UNIQUE PROGRAMS INCLUDING WINTERIM, SEEK, STEM, AND SCIENCE OLYMPIAD, AS WELL AS SERVICE LEARNING AND LEADERSHIP OPPORTUNITIES IN OUR COMMUNITY AND BEYOND. THE CLASS OF 2018 RECEIVED OFFERS OF ADMISSION TO 150 COLLEGES AND UNIVERSITIES FROM COAST TO COAST AND ABROAD AND ATTEND 66 DIFFERENT SCHOOLS IN 26 STATES, WASHINGTON D.C., ENGLAND, AND SCOTLAND.
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IRS990/Form990PartVIISectionAGrp/TitleTxt11BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt12BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt13BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt14BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt15BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt16BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt17BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt18BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt19BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt20BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt21BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt22BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt23BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt24BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt25BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt26BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt27BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt28BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt29BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt30INTERIM HEAD OF SCHOOL
IRS990/Form990PartVIISectionAGrp/TitleTxt31DIRECTOR OF FINANCE
IRS990/Form990PartVIISectionAGrp/TitleTxt32DIRECTOR OF UPPER SCHOOL
IRS990/Form990PartVIISectionAGrp/TitleTxt33DIRECTOR OF MIDDLE SCHOOL
IRS990/Form990PartVIISectionAGrp/TitleTxt34HEAD OF SCHOOL (END 6/30/18)
IRS990/Form990PartVIISectionAGrp/TitleTxt35DIRECTOR OF ADVANCEMENT
IRS990/Form990PartVIISectionAGrp/TitleTxt36DIRECTOR OF COLLEGE COUNSELING
IRS990/Form990PartVIISectionAGrp/TitleTxt37TECHNOLOGY DIRECTOR
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IRS990/FSAuditedInd01

Document Assets

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Filings

Displayed year

2018 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$111,766,553
Liabilities
$13,105,287
Net assets
$98,661,266
Revenue
$24,629,535
Expenses
$24,555,555
Net income
$73,980
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2023Summary only. Only limited summary data is available for this year.$145$15.8$129$32.6$31.6$1.03
2022Summary only. Only limited summary data is available for this year.$137$15.6$121$36.1$29.1$7.06
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$137$14.6$123$30.3$26.9$3.39
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$118$13.1$105$28.7$25.8$2.82
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$117$13.2$103$28.6$25.4$3.18
2018Detailed filing. Detailed filing data is available for this year.$112$13.1$98.7$24.6$24.6$0.07
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$112$13.1$98.7$24.6$24.6$0.07
2017Facts available. Structured filing facts are available, but richer extracted sections are limited.$108$13.3$95.0$23.1$23.3$0.17
2016Detailed filing. Detailed filing data is available for this year.$104$14.7$89.0$23.8$22.9$0.86
2015Detailed filing. Detailed filing data is available for this year.$108$17.0$90.9$22.2$22.3$0.10
2014Detailed filing. Detailed filing data is available for this year.$111$20.1$90.9$25.0$20.7$4.33
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$93.9$11.7$82.2$19.4
2012Summary only. Only limited summary data is available for this year.$87.2$13.4$73.8$22.3$18.6$3.66
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$85.0$13.8$71.2$17.8