Sean Brook House Inc.

“During 2017 two related individuals held a director position at the board.”

“Caritas communities, inc. Is the sole memeber of the organization.”

“As the sole member, caritas communities, inc. Has the power to appoint the board of directors.”

“All management decisions and actions taken are documented during meetings of caritas communities, inc (controlling entity).”

“There are no committees with authority to act on behalf of the governing body.”

“The outside cpa firm who performs an audit of the financial statements prepares the form 990 with input provided by the caritas chief financial officer. The complete form 990 is then reviewed by the chief financial officer and is made available to the executive director and board of directors for review.”

“The officers and directors of sean brook house inc are also the officers and directors of caritas communities inc. The sign off of the potential conflict of interest form is generally made each year by each member of caritas communities board of directors and senior management and is then reviewed by the chief financial officer.”

“At the december meeting each year the full board of directors of caritas communities inc, which is also the board for sean brook house inc, meets with the finance and audit committee to consider the planned compensation of the executive director and the treasurer/chief financial officer with both individuals absent from the meeting. Prior thereto the chairman of the finance and audit committee discusses salary information obtained from our independent auditing firm regarding salaries paid to executive directors and treasurers in comparable organizations. The finance and audit committee then makes a recommendation to the full board who discusses and votes on the compensation of these two individuals for the coming year.”

“Each year caritas communities inc., the parent organization of sean brook house inc, prepares a consolidated annual report which includes sean brook house and approximately 2500 copies of this annual report are mailed to supporters and lenders of caritas communities inc. And subsidiairies. This report includes the names of the members of the board of directors, names of the main office and site personal, a three year summary of income and expenses from the audited financial statements, highlights from past, present, and future projects, and a listing of the rooming houses and lending organizations. In addition each year the complete audited financial statements of caritas communities inc. And subsidiaries are examined by a cpa firm and are distributed to approximately 20 lending institutions. Other governance documents and conflict of interest reporting forms are generally considered to be internal documents and are not usually distributed to the general public but may be available upon request.”

“As of the date of filing the audit has not yet been completed. Form 990 has been prepared based on the best information available. Should information substantially change upon completion of the audit, the form will be amended to reflect those changes.”